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<p class="MsoNormal">Dear ASpace users,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A reminder to please send comments and feedback about the recently-drafted
<a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F19D1QCE0KP1nKPKzlJ-1J8QrSOZpo59g2CbPgjnUfCAY%2Fedit%3Fusp%3Dsharing&data=02%7C01%7Calison.clemens%40yale.edu%7Ca6910b5cd91448fce9d408d6feedb7af%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636976694283205747&sdata=ssK4gm%2Fu6YuTDo1aOBvPC9oMfMxdY1nN0Az81J4Dnw0%3D&reserved=0">
Local Access Restriction Types in ArchivesSpace Guidance document</a> to Alison Clemens (<a href="mailto:alison.clemens@yale.edu">alison.clemens@yale.edu</a>) and Eve Neiger (<a href="mailto:eve.neiger@yale.edu">eve.neiger@yale.edu</a>) by the end of the day
Friday, July 26.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As mentioned previously, once we’ve received your comments, YAMS will incorporate your feedback and create a final version of the guidance document to be distributed via this list and included in the ASpace at Yale User Manual.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best wishes,<o:p></o:p></p>
<p class="MsoNormal">Alison<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> YulASpace <yulaspace-bounces@mailman.yale.edu> <b>
On Behalf Of </b>Clemens, Alison<br>
<b>Sent:</b> Tuesday, July 2, 2019 9:04 AM<br>
<b>To:</b> yulaspace@mailman.yale.edu<br>
<b>Subject:</b> [Yale ArchivesSpace] Request for feedback: Guidelines on local access restriction types in ASpace<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear ASpace users, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Yale Archival Management Systems Committee (YAMS) has developed draft guidelines for using the machine-actionable local access restriction types in ArchivesSpace.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The draft guidelines are available here: <a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F19D1QCE0KP1nKPKzlJ-1J8QrSOZpo59g2CbPgjnUfCAY%2Fedit%3Fusp%3Dsharing&data=02%7C01%7Calison.clemens%40yale.edu%7Ca6910b5cd91448fce9d408d6feedb7af%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636976694283205747&sdata=ssK4gm%2Fu6YuTDo1aOBvPC9oMfMxdY1nN0Az81J4Dnw0%3D&reserved=0">
Local Access Restriction Types in ArchivesSpace Guidance document</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">With this email, we request your comments and feedback on the document. We ask that you send comments to Alison Clemens (<a href="mailto:alison.clemens@yale.edu">alison.clemens@yale.edu</a>) and Eve Neiger (<a href="mailto:eve.neiger@yale.edu">eve.neiger@yale.edu</a>)
by the end of the day July 26.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We note that the local access restriction types have been used in varying ways over time, and we’ve created these guidelines in an effort to improve consistency.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In particular, we note the following inconsistencies in use:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Type 2 - Repository imposed access restriction has occasionally been used incorrectly for a) A/V, born-digital, and microfilm material that should be type 3 - Restricted fragile and
b) restricted university records, which should be should be type 1 - Donor/University imposed access restriction<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Type 3 - Restricted fragile has occasionally been incorrectly used for materials requiring donor/curatorial permission to access, which should be type 2 - Repository imposed access
restriction<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Type 4 - Restricted in-process has occasionally been incorrectly used for materials requiring donor/curatorial permission to access, which should be type 2 - Repository imposed access
restriction<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Type 5 - Other has occasionally been incorrectly used for materials requiring donor/curatorial permission to access, which should be type 2 - Repository imposed access restriction<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We are also proposing updating the staff interface labels for the restriction types for clarity (e.g. we propose changing the label for what’s currently “2 - Repository imposed access restriction” to “2 - Repository permission required
access restriction”); you’ll see those proposed changes in the document.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We plan to provide more information to each of the repositories about these inconsistencies once the guidelines are finalized.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Once we’ve received your comments, YAMS will incorporate your feedback and create a final version of the guidance document to be distributed via this list and included in the ASpace at Yale User Manual.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">With thanks for your thoughts,<o:p></o:p></p>
<p class="MsoNormal">Alison<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Alison Clemens<o:p></o:p></p>
<p class="MsoNormal">Pronouns: she/her/hers<o:p></o:p></p>
<p class="MsoNormal">Assistant Head of Arrangement and Description<o:p></o:p></p>
<p class="MsoNormal">Manuscripts & Archives, Yale University Library <o:p></o:p></p>
<p class="MsoNormal">P.O. Box 208240 <o:p></o:p></p>
<p class="MsoNormal">New Haven, CT 06520-8240<o:p></o:p></p>
<p class="MsoNormal">203-432-9029<o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-GB"><a href="mailto:alison.clemens@yale.edu">alison.clemens@yale.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://web.library.yale.edu/mssa">https://web.library.yale.edu/mssa</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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