<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.msonormal0, li.msonormal0, div.msonormal0
{mso-style-name:msonormal;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
span.EmailStyle18
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.EmailStyle19
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1431857867;
mso-list-type:hybrid;
mso-list-template-ids:488922772 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l1
{mso-list-id:1790661760;
mso-list-template-ids:-158140266;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal">Dear ArchivesSpace colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m writing to let you know that we’ve finalized documentation for the ArchivesSpace MARCXML export / Voyager import processes.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">That documentation is now available on the YAMS LibGuide: <a href="https://guides.library.yale.edu/c.php?g=296249&p=7060320">
Yale Archival Management Systems Committee: MARCXML and Voyager Import</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As described below, this process allows you to download MARCXML from ArchivesSpace and easily import it into Voyager. This means that we can now create new MARC records from exported MARCXML, instead of by copy/pasting data from ASpace
into Voyager.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Many, many thanks to Stephanie Bredbenner, Mark Custer, and Karen Spicher for leading this initiative. And thank you to all members of the Archival and Manuscript Description Committee for their thoughtful collaboration: Stephanie, Ellen
Cordes, Matthew Gorham, Kathi Isham, Francis Lapka, Daniel Lovins, Karen, and Cate Peebles. Special thank you to Francis, who contributed tremendously helpful feedback as we worked with Lyrasis to improve the feature.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have questions about the process or run into issues using it, please contact me, Stephanie, or Mark (cced here).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best wishes,<o:p></o:p></p>
<p class="MsoNormal">Alison<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> YulASpace <yulaspace-bounces@mailman.yale.edu> <b>
On Behalf Of </b>Bredbenner, Stephanie<br>
<b>Sent:</b> Monday, September 16, 2019 10:21 AM<br>
<b>To:</b> yulaspace@mailman.yale.edu<br>
<b>Subject:</b> [Yale ArchivesSpace] MARCXML export demo recording and additional information<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear all,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you to those who were able to attend last week’s MARCXML demo session!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This demo session occurred because members of the Archival and Manuscript Description Committee, in consultation with Mark Custer and the ArchivesSpace team, have been working to improve the MARCXML export from ArchivesSpace and incorporate
that export process into Yale’s archival description workflow. That process is now up and running, and Mark demoed it on September 12.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please find Mark’s slides attached. A recording of the demo, with captions, is available here:
<a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.youtube.com%2Fwatch%3Fv%3D2KiDd_nw884&data=02%7C01%7Calison.clemens%40yale.edu%7Ca34a686ec8a44aeb8f6308d73ab10e3d%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637042404936978938&sdata=TElG7eCYPNDJn0SRdx2c8Nsv8FhSzDcMuNuGRPf8xHk%3D&reserved=0">
https://www.youtube.com/watch?v=2KiDd_nw884</a> <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you’d like to start using the procedures, the files are available online here:
<a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2FYaleArchivesSpace%2FASpace-plus-MARC&data=02%7C01%7Calison.clemens%40yale.edu%7Ca34a686ec8a44aeb8f6308d73ab10e3d%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637042404936988935&sdata=zi5jO7HMdfkqlxngXqaImQtr2ZnTLMjajCXokOMnFug%3D&reserved=0">
https://github.com/YaleArchivesSpace/ASpace-plus-MARC</a>. The readme file outlines the process and includes a link to detailed documentation about how to set up the process. Mark Custer and Stephanie Bredbenner can answer questions about the setup process
(although Mark is out of the office for the next two weeks).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Finally, here are some FAQs that arose during the demo session:
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">Where can I get the files?<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo3">The files are available here:
<a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2FYaleArchivesSpace%2FASpace-plus-MARC&data=02%7C01%7Calison.clemens%40yale.edu%7Ca34a686ec8a44aeb8f6308d73ab10e3d%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637042404936988935&sdata=zi5jO7HMdfkqlxngXqaImQtr2ZnTLMjajCXokOMnFug%3D&reserved=0">
https://github.com/YaleArchivesSpace/ASpace-plus-MARC</a>; if you’d like to use the process, please download all files to your computer and review the readme file.<o:p></o:p></li></ul>
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">What do I do if I have problems getting set up?<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo3">Information about the setup process is available here (and linked at the bottom of the readme file):
<a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F189W6dSrjhmmDly6woaxEKZCwVZXhmpIVbFnlCcuEkE4%2Fedit%3Fusp%3Dsharing&data=02%7C01%7Calison.clemens%40yale.edu%7Ca34a686ec8a44aeb8f6308d73ab10e3d%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637042404936998923&sdata=TgRNf3hIV%2BqfEmLT8N7JJhaAoXSls5DZWEl6P8Mp7Vs%3D&reserved=0">
MARCXML Export Documentation</a>. Staff are welcome to contact Mark Custer or Stephanie Bredbenner with setup issues.
<o:p></o:p></li></ul>
<li class="MsoNormal" style="mso-list:l0 level1 lfo3">Does this process also create a holdings record (mfhd)?<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo3">No, it does not. Holdings records and item records (if needed) need to be created manually. That may be a future feature of this process, but it is not yet included.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please let me know if you have questions,<o:p></o:p></p>
<p class="MsoNormal">Stephanie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Stephanie Bredbenner (she/her)<o:p></o:p></p>
<p class="MsoNormal">Processing Archivist<o:p></o:p></p>
<p class="MsoNormal">Beinecke Rare Book and Manuscript Library<o:p></o:p></p>
<p class="MsoNormal">Yale University<o:p></o:p></p>
<p class="MsoNormal">203-432-3196<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:stephanie.bredbenner@yale.edu">stephanie.bredbenner@yale.edu</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>