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<p class="MsoNormal">Dear ArchivesSpace colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m writing to let you know that Eve Neiger and I — on behalf of the Yale Archival Management Systems Committee — have recently created some instructions for using ArchivesSpace default values.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">ArchivesSpace default values are typically used when the value of a field is very frequently the same across records (e.g., you usually enter file-level components, the same notes are often repeated for new records created within a repository).
Setting default values for repetitive data values is a good way to make your data entry more efficient.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Instructions for using this feature are now in the ASpace at Yale User Manual, here:
<a href="https://docs.google.com/document/d/1DI_7YNZy-RcjQ9hpMMbxJEkHFpYndzmDoG3ylOc38BY/edit#heading=h.l6wwobvkr4b">
<span style="color:#1155CC">Setting Default Values for Fields</span></a>. Please note that repository-wide default values apply across the repository unless they are in conflict with individual user settings (so, your individual user settings can override your
repository-wide settings). The feature is now described in detail in the manual, but I’d be glad to discuss further, if that would be useful, and would also welcome comments on the text in the manual.<o:p></o:p></p>
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<p class="MsoNormal">Best wishes,<o:p></o:p></p>
<p class="MsoNormal">Alison<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Alison Clemens<o:p></o:p></p>
<p class="MsoNormal">Pronouns: she/her/hers<o:p></o:p></p>
<p class="MsoNormal">Head of Processing<o:p></o:p></p>
<p class="MsoNormal">Manuscripts & Archives, Yale University Library <o:p></o:p></p>
<p class="MsoNormal">P.O. Box 208240 <o:p></o:p></p>
<p class="MsoNormal">New Haven, CT 06520-8240<o:p></o:p></p>
<p class="MsoNormal">203-432-9029<o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-GB"><a href="mailto:alison.clemens@yale.edu"><span style="color:#0563C1">alison.clemens@yale.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://web.library.yale.edu/mssa"><span style="color:#0563C1">https://web.library.yale.edu/mssa</span></a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:black">Yale Library staff are working remotely to provide online library support and service as part of the university’s response to COVID-19. I am available for research consultations by email, phone, or Zoom during
regular business hours. All Yale Library buildings are closed until further notice. Please monitor
</span></b><b><a href="bit.ly/YaleLibraryCovid19"><span style="color:#0563C1">bit.ly/YaleLibraryCovid19</span></a><span style="color:black"> for updates on library access and services.</span><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
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