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<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The upgrade has been completed and you can use the system as normal. If you have any problems or see anything concerning, please contact any member of YAMS.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best wishes,<o:p></o:p></p>
<p class="MsoNormal">Christy (on behalf of YAMS)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Bailey-Tomecek, Christy <br>
<b>Sent:</b> Friday, August 28, 2020 3:48 PM<br>
<b>To:</b> yulaspace@mailman.yale.edu<br>
<b>Subject:</b> Upgrade of ArchivesSpace<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As you may know, we are now in the process of upgrading production ArchivesSpace from 2.4.3 to 2.7.1. This upgrade will include both enhancements and bug fixes, as well as custom development.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some highlights from core product enhancements include:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Improvement to the handling of language-of-description and language-of-material values<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Improved background job processing<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>New reporting functionality.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A complete list of changes is available in the release notes
<a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Farchivesspace%2Farchivesspace%2Freleases&data=02%7C01%7Cchristy.tomecek%40yale.edu%7C2746c33ffd614dc650c208d84acb31a1%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637341583849956224&sdata=GxCvcY%2FF8d%2BkjkSvw8cUuiiOv84baPRCsLsAjbGYjLc%3D&reserved=0">
here</a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This upgrade will also draw in enhancements from our FY20 development cycle, including:<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>An improved repository landing page<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Better handling of certain searches<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Faceting to allow users of the PUI to filter materials by what is onsite vs. offsite.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The upgrade process has a number of steps, and we would like to take a moment to explain what is happening in more detail.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>8/26 (Earlier this week): Lyrasis took a copy of our production database and installed it on a new QA server<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>8/27 to 8/31: QA server performs indexing on database to incorporate new features<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>8/31 (evening): Lyrasis restarts production, new plugins pulled in –
<b>up to 3 hours of downtime expected </b>starting after working hours<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>9/1 to 9/4: “In-place” reindex – production will reindex itself again, but no downtime is expected. Performance may be slightly degraded in the staff interface<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It is possible that the indexing process will take longer than expected. If this happens we will send a new message with an updated timeline.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you for your patience while we apply these updates and we look forward to sharing more information as this process is completed. Please feel free to reach out with any questions or concerns.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best wishes,<o:p></o:p></p>
<p class="MsoNormal">Christy (on behalf of YAMS)<o:p></o:p></p>
<p class="MsoNormal">--<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Christy Bailey-Tomecek<o:p></o:p></p>
<p class="MsoNormal">Project Archivist<o:p></o:p></p>
<p class="MsoNormal">Fortunoff Video Archive for Holocaust Testimonies<o:p></o:p></p>
<p class="MsoNormal">Yale University Library<o:p></o:p></p>
<p class="MsoNormal">(203) 432-0367<o:p></o:p></p>
<p class="MsoNormal"><span style="color:gray"><a href="mailto:christy.bailey-tomecek@yale.edu">christy.bailey-tomecek@yale.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><a href="https://fortunoff.library.yale.edu/">https://fortunoff.library.yale.edu/</a><o:p></o:p></p>
<p class="MsoNormal">(she/hers/her)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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