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Steven,<br><br>
This is a first for me also--Cecile<br><br>
At 08:47 AM 7/31/2006, Ellen Jaramillo wrote:<br>
<blockquote type=cite class=cite cite="">Steve ... [et al.]<br>
i have to admit that, in the 30+ years that i've been cataloging solely
for SML, this is the first time, like you, that i've heard that SML
Folios do not circulate. <br>
can we find out if is this a fairly recent policy? (and if its been
publicized before now, how, and to whom. i'm wondering how we
missed this information. maybe we're not on their routing list?)<br>
i'm just wondering what else we might not have heard of.... <br>
thanks, ej.<br><br>
<br>
At 04:54 PM 7/28/2006, Steven Arakawa wrote:<br>
<blockquote type=cite class=cite cite="">For those who catalog for the
SML stacks collection, I've been asked by Victoria Gardner to spread the
word that SML Folios do not circulate, so catalogers should check to make
sure the item type has been changed to <b>nocirc</b>. I myself was not
aware of this policy, so I will need to update SML processing
documentation when I get a chance. The nocirc policy does NOT apply to
folios cataloged for CCL. <br><br>
While on the subject of folios, I have noticed a number of records
cataloged for SML stacks where the special Folio number was incorrectly
formatted. The correct formatting should be:<br><br>
852 00 $b sml $k Folio $h <Letter> $i <Number> <(LC) where
appropriate><br><br>
Examples:<br><br>
852 <b><u>0</u></b>0 $b sml <b><u>$k</u></b> Folio $h N $i 200 (LC)<br>
852 <b><u>0</u></b>0 $b sml <b><u>$k </u></b>Folio $h P $i 50 (LC)<br>
852 <b><u>0</u></b>0 $b sml <b><u>$k</u></b> Folio $h D $i 325<br><br>
Some incorrect formatting noted recently: <br><br>
--incorrect use of first indicator 8. Folios are supposed to be in the LC
classification file, not the "other" (first indicator 8)
file.<br>
--incorrect entry of Folio in $h instead of $k. "Folio" is not
supposed to be indexed in SML call number searching<br>
--incorrect combination of the class letter with the accession number,
perhaps because Folio was entered incorrectly in $h, for example: 852 80
$b sml $h Folio $i D325<br><br>
For standard formatting of folio numbers in SML refer to:<br><br>
<a href="http://www.library.yale.edu/cataloging/Orbis2Manual/Oversize.htm" eudora="autourl">
http://www.library.yale.edu/cataloging/Orbis2Manual/Oversize.htm</a><br>
<br>
thanks,<br>
Steven Arakawa<br>
PS: other collections (such as Divinity) have different conventions
for recording folio sizes, so please don't mess with 'em!<br><br>
----------------------------------------------------------<br>
Steven Arakawa <br>
Catalog Librarian for Training & Documentation<br>
Catalog Dept. Sterling Memorial Library. Yale University.<br>
P.O. Box 208240 New Haven, CT 06520-8240 <br>
(203)432-8286 steven.arakawa@yale.edu<br>
<br>
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