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<p class=MsoNormal>As many of you know the library will soon begin the
implementation stage of the OCLC reclamation project which will reconcile our
Orbis holdings with those in OCLC’s Worldcat database. The ITO staff has
extracted and packaged all of the targeted bibliographic records from Orbis and
will send these records in different groups to OCLC for processing. <o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>A critical first step in OCLC’s processing is to
delete all of Yale’s institution records (IRs) currently in Worldcat so
that a new Yale IR will be generated as each of our records is loaded back into
OCLC. This initial process by OCCL is scheduled to begin on Monday September 20
and will take about 5-7 days to complete. The deletion of our current IRs will
also mark Day 1 of the “gap period” (during which newly cataloged
or updated records in Orbis will not be extracted and uploaded to OCLC) and
require the initiation of an interim workflow for the following cataloging and
acquisitions units.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Non-roman script cataloging staff:<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>•
Creation of non-roman IRs should cease (any IRs created in OCLC will be deleted
by the scan & delete program) by September 17 and remain so until further
notice.<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>•
Maintenance on any IRs created previously should cease (make a note to check
when the new IRs are available) at the same time. <o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>•
For new cataloging during the gap period, edit an existing master record or
create a new master record as appropriate; use the master record as the basis
for the download to Orbis.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Acquisitions staff:<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>•
Any acquisition workflow that begins with OCLC rather than Orbis to verify YUL
holdings should rely instead on Orbis during the gap period.<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'><o:p> </o:p></p>
<p class=MsoNormal>Holdings Maintenance in OCLC (by SML and departmental
library staff):<o:p></o:p></p>
<p class=MsoNormal style='margin-left:.5in'>•
No deleting or updating YUL holdings in OCLC during and through the gap period.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>For more detail, please refer to the OCLC Reclamation
Project presentation by Steve Arakawa at the URL below:<o:p></o:p></p>
<p class=MsoNormal><a
href="https://collaborate.library.yale.edu/cataloging/ccc/Shared%20Documents/Reclamation/CCC%20OCLC%20Reclamation%20Project.ppt"><span
style='color:windowtext'>https://collaborate.library.yale.edu/cataloging/ccc/Shared%20Documents/Reclamation/CCC%20OCLC%20Reclamation%20Project.ppt</span></a><o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>The ITO will keep us informed of the progress of
OCLC’s processing as our new IRs emerge in Worldcat and will notify us
when the gap period ends and when the regular cataloging routines resume. If
you have any questions regarding the interim workflows or their impact on your
current work in Orbis, please contact Steven Arakawa Steve, Rick Sarcia or
Dajin Sun.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Thank you,<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Rick and Dajin <o:p></o:p></p>
<p class=MsoNormal>On behalf of the OCLC Reclamation Project Group<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
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