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<h1 style="margin-top:0in;text-align:justify"><span style="font-size:10.0pt">Dear all technical service staff</span>,<span style="font-size:6.0pt"><o:p></o:p></span></h1>
<p class="MsoNormal">As a reminder, below is the Library’s policy for library staff workstations. If you have any questions about this policy, please see me and we can discuss.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you for your help and support.<o:p></o:p></p>
<p class="MsoNormal">Joan <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<h1 style="margin-top:0in;text-align:justify"><span style="font-size:10.0pt"><o:p> </o:p></span></h1>
<h1 style="margin-top:0in;text-align:justify"><span style="font-size:10.0pt"><o:p> </o:p></span></h1>
<h1 style="margin-top:0in;text-align:justify"><span style="font-size:10.0pt">Policies for Use of Library Staff Workstations<o:p></o:p></span></h1>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Library staff need access to a Library staff workstation in the course of their work at Yale. Access may be for a variety of reasons, for example:
cataloging or purchasing of books, checking work-related e-mail messages or to assist students doing research. It is important to remember that staff workstations are University property provided for work use only and are not to be considered personal property.
Inappropriate use of staff workstations can render workstation equipment damaged or inoperable, thereby reducing staff productivity, and can potentially increase liability risks for the Library and the University.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">With these issues in mind, all Library staff should observe the following:
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-align:justify;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><span style="mso-list:Ignore">1)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Do not install, remove, or alter any software, hardware, or system settings on the com­puters unless you have been directed to do so by your departmental expert user
or Integrated Library Technology Services (ILTS) staff. Some examples of software that you may not install:<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
</div>
<span style="font-size:10.0pt;font-family:"Arial","sans-serif""><br clear="all" style="page-break-before:always">
</span>
<div class="WordSection2">
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Packaged, OEM or downloadable office software<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Weather checkers<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Media players<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">File sharing programs (for example, Kazaa)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Browser toolbars or extensions (for example, Cool Savings)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Games<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">CD/DVD burner programs<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Wallpaper changers<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Spyware, virus or spam checkers or removers<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Desktop, program or system utilities<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Note that ILTS staff periodically scan all Library workstations for unauthorized software installations. Maintaining the integrity of staff workstations
may require immediate access to a staff workstation by an ILTS staff member or a local dedicated support provider.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><span style="mso-list:Ignore">2)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial","sans-serif""> Web sites for online games, gambling, and adult content are strictly prohibited.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.25in;text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">All staff should adhere to the
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">University’s Information Technology Appropriate Use Policy (Policy 1607), which describes other prohibited activities.
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">You can down­load the policy at:
<a href="http://www.yale.edu/ppdev/policy/1607/1607.pdf"><span style="font-family:"Calibri","sans-serif"">http://www.yale.edu/ppdev/policy/1607/1607.pdf</span></a>.
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Specific note should be taken of the following
</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Specific Proscriptions on Use:</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="Default" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.5in">
<b><span style="font-size:10.0pt">Harassing or threatening use</span></b><span style="font-size:10.0pt">. This category includes, for example, display of offensive, sexual material in the workplace and repeated unwelcome contacts with another.
<o:p></o:p></span></p>
<p class="Default" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.5in">
<b><span style="font-size:10.0pt">Use in violation of University policy</span></b><span style="font-size:10.0pt">. Use in violation of other University policies also violates this Appropriate Use Policy. Relevant University policies include, but are not limited
to, those regarding sexual harassment and racial and ethnic harassment, as well as University, departmental, and work-unit policies and guidelines regarding incidental personal use of IT Systems.
<o:p></o:p></span></p>
<p class="Default" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.5in">
<b><span style="font-size:10.0pt">Personal Account Responsibility</span></b><span style="font-size:10.0pt">. Users are responsible for maintaining the security of their own IT Systems accounts and passwords. Any User changes of password must follow published
guidelines for passwords. Accounts and passwords are normally assigned to single Users and are not to be shared with any other person without authorization by the applicable Systems Administrator. Users are presumed to be responsible for any activity carried
out under their IT Systems accounts or posted on their personal web pages. <o:p>
</o:p></span></p>
<p class="Default" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<span style="font-size:10.0pt"><o:p> </o:p></span></p>
<p class="Default" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.5in">
<span style="font-size:10.0pt">Please note: If staff feel they have been subjected to offensive materials in their work environment, they should report their concern to their supervisor who will consult with Library Human Resources on appropriate action.<o:p></o:p></span></p>
<p class="Default" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt"><span style="mso-list:Ignore">3)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt">Limit personal web browsing.<o:p></o:p></span></p>
<p class="Default" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt"><span style="mso-list:Ignore">4)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt">Limit personal e-mail.<o:p></o:p></span></p>
<p class="Default" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt"><span style="mso-list:Ignore">5)<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt">Do not install or use Internet Messaging (chat) unless you have been authorized to do so by your supervisor or WW&DCS/ILTS.
<o:p></o:p></span></p>
<p class="MsoBodyText"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Please be aware that violations of library or university computer policies may result in disciplinary action up to and including termination.
<o:p></o:p></span></p>
<p class="MsoBodyText"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
<p class="MsoBodyText"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">There may be times where the University needs to gain access to a workstation without prior consent, the ‘Condition of University Access’ policy is outlined in section 1607.2
of the University’s Information Technology Appropriate Use Policy: <a href="http://www.yale.edu/ppdev/policy/1607/1607.pdf">
<span style="font-family:"Times New Roman","serif"">http://www.yale.edu/ppdev/policy/1607/1607.pdf</span></a>,
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<p class="MsoNormal"><b>Joan Swanekamp <br>
Director, Technical Services <br>
Yale University <br>
(203) 432-1701 <br>
(203) 432-7231 (fax)<o:p></o:p></b></p>
<p class="MsoNormal"><b>joan.swanekamp@yale.edu</b><o:p></o:p></p>
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