[NHCOLL-L:2158] Herbarium Position Opening Rancho Santa Ana Botanic Garden

[michael denslow]

Rancho Santa Ana Botanic Garden, Claremont CA
Position Title:  Collections Manager  (Curatorial Assistant III)
Date Revised:  24 Nov 2003
Reports to:  Curator of the Herbarium
Basic Function:  Manages day-to-day operation of the herbarium, 
including administration of the specimen label and record keeping 
databases (custom FileMaker Pro format) and herbarium’s computer 
network; coordinating and/or performing routine collection management 
(preparation of plant specimens for inclusion in herbarium, specimen 
filing, sending and receiving of loans, gifts, exchanges and other 
transactions, record keeping activity associated with specimen 
transactions and accessioning); training and supervision of Curatorial 
Interns, lower level Curatorial Assistants, graduate student Research 
Assistants, and volunteers; and associated record keeping activity.

Assists the Curator with coordinating and executing special curatorial 
projects, including organizing, coordinating, and participating in 
field collecting and research activities; identification and labeling 
of field collections; and writing or assisting in the writing of 
technical reports, scientific publications, grant applications, etc.

Duties and Responsibilities: (no priority implied)
1.Coordinates and executes the entering retrospective specimen label 
data and generation of specimen labels for backlog collections using 
FileMaker Pro database.
2.  Coordinates and executes the selection, preparation, and mailing of 
specimens for loans, gifts, exchanges, and other transactions.
3. Provides herbarium orientation and assistance to visiting 
researchers.
4. Conducts tours of herbarium for visiting classes and other groups.
5. Assists Curator with training and supervision of lower level 
Curatorial Assistants, Curatorial Interns, and volunteers in herbarium.
6. Coordinates and executes filing of recently mounted specimens and 
loan returns.
7. Coordinates and executes mounting, repairing, and accessioning of 
herbarium specimens.
8. Coordinates and executes incoming all incoming specimen transactions 
such as loans, gifts, exchanges and other transactions.
9. Maintains records of accessions and specimen transactions using 
FileMaker Pro database.
10. Oversees the preparation and refilling of new genus folders.
11. Coordinates and assists with periodic inspection of herbarium 
collections for insect pests and prepares associated reports.
12. Participates in institutional, professional, societal, national, 
and international meetings, symposia, and workshops directly related to 
work as directed.
13. Coordinates and participates in field collecting and research 
activities, independently and in association with other herbarium and 
garden staff, and with personnel from other institutions.
14. Identifies field collections and generates specimen labels using 
FileMaker Pro database.
15. Coordinates and executes special curatorial projects, independently 
and in association with other herbarium and garden staff, and with 
personnel from other institutions.
16. Prepares reports and other documents as directed.
17. Assists with other appropriate aspects of herbarium and Garden 
operations as required.

Qualifications:
Master’s degree in botany, biology, or equivalent environmental 
science, and/or two years experience in an active herbarium or similar 
museum or collection-oriented facility strongly preferred. Demonstrated 
understanding of basic taxonomic principles and characteristics of 
major plant families and a working knowledge of California flora 
desirable. Strong writing and verbal skills, the ability to type, and 
basic computer skills (word processing, databases, simple graphics) 
essential.  Manual dexterity sufficient to prepare specimens neatly and 
quickly.  Physical strength sufficient to safely lift and carry boxes 
of specimens and supplies (50-60+ lbs.).  Ability and willingness to 
conduct fieldwork under a variety of environmental conditions 
desirable.  Ability to follow instructions, work successfully with 
others, and work independently with minimal supervision critical.

*Also posted at www.rsabg.org/herbarium/job

Please contact Michael Denslow, michael.denslow at cgu.edu  or Steve Boyd, 
steve.boyd at cgu.edu for more information about this position.
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