[Nhcoll-l] Position Announcement: Special Events Coordinator

[Wall, Salina E.]

The Sam Noble Oklahoma Museum of Natural History invites applications for a full-time position as Special Events Coordinator (Program Specialist I).
Job Summary:
Reporting to the Head of Operations, the Special Events Coordinator is responsible for coordinating all in-house Museum events, as well as events for outside entities and individuals.
Basic Functions:

  *   Responding to customer calls regarding rentals
  *   Preparing contracts, final confirmation reports and other correspondence for facility rentals
  *   Coordinating logistics for facility rentals

     *   Notifying Security, Custodial and Facilities of event details
     *   Scheduling crew staff for setup and strike
     *   Ensuring clients, caterers, entertainers, vendors, etc. follow established Museum procedures

  *   "Day-of" coordination for special events (i.e. weddings, fundraisers, etc.) as needed

  *   Overseeing the museum's approved caterers program

     *   Maintaining a list of approved museum caterers
     *   Training caterers on museum policy and procedures

  *   Planning, coordinating and supervising special Museum events
  *   Understanding and following appropriate University and Museum policies and procedures
  *   Preparing policies and procedures relating to facility rentals for approval by Administration
  *   Supervising a part-time staff of students who assist, as needed, with events and rentals
  *   Preparing budget recommendations, monitoring monthly reports, and alerting Administration to any changes that may affect budget projections
  *   Maintaining up-to-date rental information on the Museum's web page
  *   Maintaining schedule of events and use of museum spaces on Museum's master calendar
  *   Preparing Accounts Receivable Report, Attendance Report, UBIT Report and other reports as requested
Minimum qualifications:

  *   Bachelor's degree
  *   24 months experience working in marketing, special events, or customer service related field.

(Above requirements may be met by equivalent combination of education and related experience)

Preferred qualifications:

  *   12-24 months experience in planning and organizing special events
  *   Ability to work effectively with a wide range of constituencies
  *   Commitment to co-workers and to the mission of the Sam Noble Museum
  *   Neat and professional appearance


Applicants must submit an ONLINE application at https://urldefense.proofpoint.com/v2/url?u=https-3A__jobs.ou.edu&d=AwIFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=1nXwrl64O5Nqo8kcjkkc31eGIw_gcb9MMa1wZRknRCY&s=aZ4RVIWOoiuMFpnGBLvoZSpN7CFXdU8HppLMPIvn6mk&e= <https://urldefense.proofpoint.com/v2/url?u=https-3A__jobs.ou.edu_&d=AwIFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=1nXwrl64O5Nqo8kcjkkc31eGIw_gcb9MMa1wZRknRCY&s=ZEsnGkXBJqkfJS7Lo7r9NFujyOSS0D0vT3ZW-bTxF_g&e= >.  Search for requisition #23126 or use this direct link: https://urldefense.proofpoint.com/v2/url?u=https-3A__jobs.ou.edu_applicants_jsp_shared_position_JobDetails-5Fcss.jsp-3FpostingId-3D339192&d=AwIFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=1nXwrl64O5Nqo8kcjkkc31eGIw_gcb9MMa1wZRknRCY&s=ar-_95hntLQ4r4BCsNanAo8ore_M61MZbLX92GWt5O8&e= 
The University of Oklahoma is an equal opportunity institution (www.ou.edu/eoo<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.ou.edu_eoo&d=AwIFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=1nXwrl64O5Nqo8kcjkkc31eGIw_gcb9MMa1wZRknRCY&s=TrBgxaOm2UFmTNqH07CWjlNxVGb2p1CIiYjv7uAAOEE&e= >
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