[Nhcoll-l] Vial jar system for easier specimen collection maintenance

Wed Mar 16 09:06:47 EDT 2016

"As the above is just one of many shelves for this species, please do not
request a loan of an individual lot of Gambusia holbrooki. Ever.

J

 Best,

 Rob

Then what is the point? If collections are not made available for study,
why do we keep them? - Barry

On Wed, Mar 16, 2016 at 8:52 AM, Rob Robins <rhrobins at flmnh.ufl.edu> wrote:

> While I’m sure most of us have a visual at this point for a vial lot
> container, here’s a snip of some of our Eastern Mosquitofish (Gambusia
> holbrooki) vial lot holdings:
>
>
>
>
>
> Sadly those who established the system stopped short of assigning
> individual container numbers to the vial lot jars (and creating
> accompanying contents lists) and I have lacked the fortitude to correct it
> (we have many tens of thousands of lots stored this way).
>
>
>
> We have no screw top vials – in our experience such closures back off on
> their own in alcohol, risking cross contamination between lots.
>
>
>
> I’ve seen a system like what Paul describes at ANSP and it gives me
> organization envy.
>
>
>
> Storage efficiency using the system pictured above is indeed high, but
> access can be a substantial time sink.
>
>
>
> As the above is just one of many shelves for this species, please do not
> request a loan of an individual lot of Gambusia holbrooki. Ever.
>
>
>
> J
>
>
>
> Best,
>
>
>
> Rob
>
>
>
> Robert H. Robins
>
> Collection Manager
>
> Division of Ichthyology
>
> [image: FLMNH Fishes logo email small]
>
> Florida Museum of Natural History
>
> 1659 Museum Road
>
> Gainesville, FL 32611-7800
>
> Office: (352) 273-1957
>
> Fax: (352) 846-0287
>
> rhrobins at flmnh.ufl.edu
>
> www.flmnh.ufl.edu
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.flmnh.ufl.edu_&d=AwMFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=V7dV7GwDotpNl3NXQvibpIcrYjZhl5OU-uDecWCT-xs&s=viaIEu-sMC5PAVH4528E9s3T88VGnFNjE4NKGkPgt8s&e=>
>
>
>
>
>
> *From:* nhcoll-l-bounces at mailman.yale.edu [mailto:
> nhcoll-l-bounces at mailman.yale.edu] *On Behalf Of *Callomon,Paul
> *Sent:* Wednesday, March 16, 2016 8:31 AM
> *To:* Bodil Kajrup; Dirk Neumann; nhcoll-l at mailman.yale.edu
>
> *Subject:* Re: [Nhcoll-l] Vial jar system for easier specimen collection
> maintenance
>
>
>
> We used a similar system for many years, but nowadays have gone in the
> opposite direction. Our small samples are now kept in individual 4- or
> 6-dram vials with screw tops (phenolic cap with PPE Coneseal liner), stored
> in metal racks of our own design that allow up to 40 vials to be checked at
> a glance for fluid level.
>
> Our chief reason for unpacking the individual vials from the jars was
> access – to get a vial on a lower layer in a jar, for example, many others
> have to be pulled out. By university (and US) regulations, that can only be
> done under a hood and therefore in a separate lab (we cannot open jars in
> storage rooms, only in labs). This means the whole jar must be moved, and
> if it gets dropped, mixing the broken vials and their contents on the
> floor, that can be a major disaster. There are other issues too; shared
> fluid means that exudates such as formaldehyde or lipids can migrate
> between lots, and conditions in individual lots can affect the fluid
> environment of the whole jar.
>
>
>
> For long-term storage of samples to which access is not likely to be
> needed, however, the vials-in-jars arrangement has the admitted advantages
> of a single closure for multiple samples and space efficiency.
>
>
>
>
>
> *Paul Callomon*
> *Collection Manager, Malacology, Invertebrate Paleontology and General
> Invertebrates*
> ------------------------------
>
> *Academy of Natural Sciences of Drexel University, Philadelphia*
>
> 1900 Benjamin Franklin Parkway, Philadelphia PA 19103-1195, USA
> *callomon at ansp.org <callomon at ansp.org> Tel 215-405-5096 <215-405-5096> -
> Fax 215-299-1170 <215-299-1170>*
>
>
>
>
>
>
>
> *From:* nhcoll-l-bounces at mailman.yale.edu [
> mailto:nhcoll-l-bounces at mailman.yale.edu
> <nhcoll-l-bounces at mailman.yale.edu>] *On Behalf Of *Bodil Kajrup
> *Sent:* Wednesday, March 16, 2016 3:04 AM
> *To:* Dirk Neumann; nhcoll-l at mailman.yale.edu
> *Subject:* Re: [Nhcoll-l] Vial jar system for easier specimen collection
> maintenance
>
>
>
> One more thing: vials can be put upside down to reduce risk of
> desiccation, should the gasket fail.
>
>
>
> Bodil
>
> Fish collection, Stockholm
>
>
>
> *Från:* nhcoll-l-bounces at mailman.yale.edu [
> mailto:nhcoll-l-bounces at mailman.yale.edu
> <nhcoll-l-bounces at mailman.yale.edu>] *För *Dirk Neumann
> *Skickat:* den 15 mars 2016 22:57
> *Till:* nhcoll-l at mailman.yale.edu
> *Ämne:* Re: [Nhcoll-l] Vial jar system for easier specimen collection
> maintenance
>
>
>
> ... this is a very well considered system to maintain such delicate
> specimens - thanks for sharing this information!
> Dirk
>
>
> Am 15.03.2016 um 19:34 schrieb Alexandra Snyder:
>
> The MSB Division of Fishes uses a system of vial jars to contain
> collections of small fishes and/or small numbers of specimens (single
> cataloged lots), delicate larval fishes and eggs, collections of
> excised stomachs and gonads, and developmental series of fish larvae.
>
>
>
> The products used:  8 and 10 dram boroscilliate glass  shell vials,
> absorbent cotton plugs, 3 liter Le Parfait captive lid jars with Duro Buna
> N rubber gaskets, DataMax vial labels and jar label.
>
>
>
> No more than 40 vials (or two layers) can be stored in one jar.  I do not
> use jars larger than 3 liters (or the ease of finding one vial is defeated)
> but will utilize smaller French captive lid jars 1 and 2 liter) with N-Buna
> gaskets for specialized/static collections.  The vial jars are topped off
> before they are stored in the cataloged collections.
>
>
>
> I have used this system for storing small collections in two different
> collections that I have managed.  The MSB system has been in place for 25
> years and over 1/3 of our collection (about 40,000 lots) is archived in the
> vial jar system. We are a collection that serves research in desert fish
> ecology-life histories and changes in aquatic systems of NM and the desert
> SW so our collections contain many larval fishes and redundant series from
> monitoring work.  The MSB Divisions of Arthropods and Parasites also use a
> vial jar system with 1 liter Le Parfait jars and N-Buna gaskets.
>
>
>
>  I tried attaching a picture of these vial jars but it was rejected.   If
> you have further questions feel free to email me and I can send more
> information.
>
>
>
> *************************************
>
> Alexandra M Snyder, Collections Manager-Fishes
>
> Museum of Southwestern Biology MSC03-2020
>
> University of New Mexico Albuquerque NM 87131
>
> PH./FAX 505.277.6005     amsnyder at unm.edu
>
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-- 
-So many mites, so little time!

Barry M. OConnor
Professor  & Curator
Department of Ecology & Evolutionary Biology
University of Michigan                  phone: 734-763-4354
1109 Geddes Ave.                          fax: 734-763-4080
Ann Arbor, MI 48109-1079          e-mail: bmoc at umich.edu
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