[Nhcoll-l] Vial jar system for easier specimen collection maintenance
Barry OConnor
bmoc at umich.edu
Wed Mar 16 09:22:04 EDT 2016
Sorry, no smileys showed up in the message I got. The Florida Museum is
known as a cooperative institution, so glad to know this hasn't changed for
mosquitofish! - Barry
On Wed, Mar 16, 2016 at 9:09 AM, Bentley, Andrew Charles <abentley at ku.edu>
wrote:
> Barry
>
> You must have missed the smiley face!! I am sure Rob would be only too
> happy to entertain loans of this material…
>
> Andy
>
> A : A : A :
> }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
> V V V
> Andy Bentley
> Ichthyology Collection Manager
> University of Kansas
> Biodiversity Institute
> Dyche Hall
> 1345 Jayhawk Boulevard
> Lawrence, KS, 66045-7561
> USA
>
> Tel: (785) 864-3863
> Fax: (785) 864-5335
> Email: abentley at ku.edu
> https://urldefense.proofpoint.com/v2/url?u=http-3A__ichthyology.biodiversity.ku.edu&d=AwIFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=IEc9ZeWVnvmhjzcGpwMBvQr3uTjoGdTuK4milW-u2KE&s=SbiiqEUPYRVwVUWwRo3t-79enKenfrI5Q6yPetRIdQM&e=
>
> SPNHC President
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>
> : :
> A : A : A :
> }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
> V V V
>
> From: <nhcoll-l-bounces at mailman.yale.edu> on behalf of Barry OConnor <
> bmoc at umich.edu>
> Date: Wednesday, March 16, 2016 at 8:06 AM
> To: Rob Robins <rhrobins at flmnh.ufl.edu>
> Cc: "nhcoll-l at mailman.yale.edu" <nhcoll-l at mailman.yale.edu>
>
> Subject: Re: [Nhcoll-l] Vial jar system for easier specimen collection
> maintenance
>
> "As the above is just one of many shelves for this species, please do not
> request a loan of an individual lot of Gambusia holbrooki. Ever.
>
> J
>
> Best,
>
> Rob
>
>
> Then what is the point? If collections are not made available for study,
> why do we keep them? - Barry
>
> On Wed, Mar 16, 2016 at 8:52 AM, Rob Robins <rhrobins at flmnh.ufl.edu>
> wrote:
>
>> While I’m sure most of us have a visual at this point for a vial lot
>> container, here’s a snip of some of our Eastern Mosquitofish (Gambusia
>> holbrooki) vial lot holdings:
>>
>>
>>
>>
>>
>> Sadly those who established the system stopped short of assigning
>> individual container numbers to the vial lot jars (and creating
>> accompanying contents lists) and I have lacked the fortitude to correct it
>> (we have many tens of thousands of lots stored this way).
>>
>>
>>
>> We have no screw top vials – in our experience such closures back off on
>> their own in alcohol, risking cross contamination between lots.
>>
>>
>>
>> I’ve seen a system like what Paul describes at ANSP and it gives me
>> organization envy.
>>
>>
>>
>> Storage efficiency using the system pictured above is indeed high, but
>> access can be a substantial time sink.
>>
>>
>>
>> As the above is just one of many shelves for this species, please do not
>> request a loan of an individual lot of Gambusia holbrooki. Ever.
>>
>>
>>
>> J
>>
>>
>>
>> Best,
>>
>>
>>
>> Rob
>>
>>
>>
>> Robert H. Robins
>>
>> Collection Manager
>>
>> Division of Ichthyology
>>
>> [image: FLMNH Fishes logo email small]
>>
>> Florida Museum of Natural History
>>
>> 1659 Museum Road
>>
>> Gainesville, FL 32611-7800
>>
>> Office: (352) 273-1957
>>
>> Fax: (352) 846-0287
>>
>> rhrobins at flmnh.ufl.edu
>>
>> www.flmnh.ufl.edu
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.flmnh.ufl.edu_&d=AwMFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=V7dV7GwDotpNl3NXQvibpIcrYjZhl5OU-uDecWCT-xs&s=viaIEu-sMC5PAVH4528E9s3T88VGnFNjE4NKGkPgt8s&e=>
>>
>>
>>
>>
>>
>> *From:*nhcoll-l-bounces at mailman.yale.edu [mailto:
>> nhcoll-l-bounces at mailman.yale.edu] *On Behalf Of *Callomon,Paul
>> *Sent:* Wednesday, March 16, 2016 8:31 AM
>> *To:* Bodil Kajrup; Dirk Neumann; nhcoll-l at mailman.yale.edu
>>
>> *Subject:* Re: [Nhcoll-l] Vial jar system for easier specimen collection
>> maintenance
>>
>>
>>
>> We used a similar system for many years, but nowadays have gone in the
>> opposite direction. Our small samples are now kept in individual 4- or
>> 6-dram vials with screw tops (phenolic cap with PPE Coneseal liner), stored
>> in metal racks of our own design that allow up to 40 vials to be checked at
>> a glance for fluid level.
>>
>> Our chief reason for unpacking the individual vials from the jars was
>> access – to get a vial on a lower layer in a jar, for example, many others
>> have to be pulled out. By university (and US) regulations, that can only be
>> done under a hood and therefore in a separate lab (we cannot open jars in
>> storage rooms, only in labs). This means the whole jar must be moved, and
>> if it gets dropped, mixing the broken vials and their contents on the
>> floor, that can be a major disaster. There are other issues too; shared
>> fluid means that exudates such as formaldehyde or lipids can migrate
>> between lots, and conditions in individual lots can affect the fluid
>> environment of the whole jar.
>>
>>
>>
>> For long-term storage of samples to which access is not likely to be
>> needed, however, the vials-in-jars arrangement has the admitted advantages
>> of a single closure for multiple samples and space efficiency.
>>
>>
>>
>>
>>
>> *Paul Callomon*
>> *Collection Manager, Malacology, Invertebrate Paleontology and General
>> Invertebrates*
>> ------------------------------
>>
>> *Academy of Natural Sciences of Drexel University, Philadelphia*
>>
>> 1900 Benjamin Franklin Parkway, Philadelphia PA 19103-1195, USA
>> *callomon at ansp.org <callomon at ansp.org> Tel 215-405-5096 <215-405-5096> -
>> Fax 215-299-1170 <215-299-1170>*
>>
>>
>>
>>
>>
>>
>>
>> *From:*nhcoll-l-bounces at mailman.yale.edu [
>> mailto:nhcoll-l-bounces at mailman.yale.edu
>> <nhcoll-l-bounces at mailman.yale.edu>] *On Behalf Of *Bodil Kajrup
>> *Sent:* Wednesday, March 16, 2016 3:04 AM
>> *To:* Dirk Neumann; nhcoll-l at mailman.yale.edu
>> *Subject:* Re: [Nhcoll-l] Vial jar system for easier specimen collection
>> maintenance
>>
>>
>>
>> One more thing: vials can be put upside down to reduce risk of
>> desiccation, should the gasket fail.
>>
>>
>>
>> Bodil
>>
>> Fish collection, Stockholm
>>
>>
>>
>> *Från:*nhcoll-l-bounces at mailman.yale.edu [
>> mailto:nhcoll-l-bounces at mailman.yale.edu
>> <nhcoll-l-bounces at mailman.yale.edu>] *För *Dirk Neumann
>> *Skickat:* den 15 mars 2016 22:57
>> *Till:* nhcoll-l at mailman.yale.edu
>> *Ämne:* Re: [Nhcoll-l] Vial jar system for easier specimen collection
>> maintenance
>>
>>
>>
>> ... this is a very well considered system to maintain such delicate
>> specimens - thanks for sharing this information!
>> Dirk
>>
>>
>> Am 15.03.2016 um 19:34 schrieb Alexandra Snyder:
>>
>> The MSB Division of Fishes uses a system of vial jars to contain
>> collections of small fishes and/or small numbers of specimens (single
>> cataloged lots), delicate larval fishes and eggs, collections of
>> excised stomachs and gonads, and developmental series of fish larvae.
>>
>>
>>
>> The products used: 8 and 10 dram boroscilliate glass shell vials,
>> absorbent cotton plugs, 3 liter Le Parfait captive lid jars with Duro Buna
>> N rubber gaskets, DataMax vial labels and jar label.
>>
>>
>>
>> No more than 40 vials (or two layers) can be stored in one jar. I do not
>> use jars larger than 3 liters (or the ease of finding one vial is defeated)
>> but will utilize smaller French captive lid jars 1 and 2 liter) with N-Buna
>> gaskets for specialized/static collections. The vial jars are topped off
>> before they are stored in the cataloged collections.
>>
>>
>>
>> I have used this system for storing small collections in two different
>> collections that I have managed. The MSB system has been in place for 25
>> years and over 1/3 of our collection (about 40,000 lots) is archived in the
>> vial jar system. We are a collection that serves research in desert fish
>> ecology-life histories and changes in aquatic systems of NM and the desert
>> SW so our collections contain many larval fishes and redundant series from
>> monitoring work. The MSB Divisions of Arthropods and Parasites also use a
>> vial jar system with 1 liter Le Parfait jars and N-Buna gaskets.
>>
>>
>>
>> I tried attaching a picture of these vial jars but it was rejected. If
>> you have further questions feel free to email me and I can send more
>> information.
>>
>>
>>
>> *************************************
>>
>> Alexandra M Snyder, Collections Manager-Fishes
>>
>> Museum of Southwestern Biology MSC03-2020
>>
>> University of New Mexico Albuquerque NM 87131
>>
>> PH./FAX 505.277.6005 amsnyder at unm.edu
>>
>>
>>
>> PHYSICAL ADDRESS FOR FEDEX/UPS
>>
>> Bldg.83 Room 204
>>
>> 302 Yale Blvd NE
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
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>> --
>>
>> Dirk Neumann
>>
>>
>>
>> Tel: 089 / 8107-111
>>
>> Fax: 089 / 8107-300
>>
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>>
>>
>> Postanschrift:
>>
>>
>>
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>>
>> Zoologische Staatssammlung München
>>
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>>
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>>
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>>
>>
>>
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>> ---------
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>>
>>
>> Dirk Neumann
>>
>>
>>
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>>
>>
>>
>> postal address:
>>
>>
>>
>> Bavarian Natural History Collections
>>
>> The Bavarian State Collection of Zoology
>>
>> Dirk Neumann, Section Ichthyology / DNA-Lab
>>
>> Muenchhausenstr. 21
>>
>> 81247 Munich (Germany)
>>
>>
>>
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>
> --
> -So many mites, so little time!
>
> Barry M. OConnor
> Professor & Curator
> Department of Ecology & Evolutionary Biology
> University of Michigan phone: 734-763-4354
> 1109 Geddes Ave. fax: 734-763-4080
> Ann Arbor, MI 48109-1079 e-mail: bmoc at umich.edu
>
--
-So many mites, so little time!
Barry M. OConnor
Professor & Curator
Department of Ecology & Evolutionary Biology
University of Michigan phone: 734-763-4354
1109 Geddes Ave. fax: 734-763-4080
Ann Arbor, MI 48109-1079 e-mail: bmoc at umich.edu
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