[Nhcoll-l] Catalogue number requests - paleontology

[Shelton, Sally Y.]

I agree with Mary Beth 2000%. We are dealing with a situation in which the specimens were formally published using institution A’s numbers, but were never actually delivered there, and wound up in institutions B, C, and D. It has been very difficult to resolve. Insist on receiving the specimens and accessioning, cataloguing, and numbering them yourself before you allow the numbers to be used in publication. You can always lend them back to the researcher once you process them into your collections, but the use of your numbers should mean that they are legally yours, not the researcher’s.

Sally Y. Shelton, Associate Director
Museum of Geology and Paleontology Research Laboratory
South Dakota School of Mines and Technology
501 E. St. Joseph
Rapid City, SD   57701
Sally.Shelton at sdsmt.edu
605.394.2487



From: nhcoll-l-bounces at mailman.yale.edu [mailto:nhcoll-l-bounces at mailman.yale.edu] On Behalf Of Prondzinski, Mary Beth
Sent: 28 April, 2017 9:28 AM
To: DjanChekar, Nathalie <nathaliedjanchekar at therooms.ca>; nhcoll-l at mailman.yale.edu
Subject: Re: [Nhcoll-l] Catalogue number requests - paleontology

As Collections Manager here at the University of Alabama, I don’t like this practice myself.  Too many times our accommodating the collector has resulted in specimen(s) that have never been received, or worse, the donor reneges on his/her promise to deposit the specimen(s) in our institution.  I think it is a bad practice assigning numbers to phantom specimens, especially the way people move around these days (!)  It makes it nearly impossible to keep track of the specimens’ whereabouts.

Mary Beth

Mary B. Prondzinski
Collections Manager, Natural History Museum
The University of Alabama<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ua.edu_&d=DwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=aUAoDXz4dp6PnIbrQZPEQIRBWeNpNEJ9LDy5CTbV6yU&s=3CV7O624o_VxgkkoAcM2m0vGhSJc66PHVFkMl0ZxKrA&e=>
356 Mary Harmon Bryant
Box 870340
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Phone 205-348-5625<tel:205-348-5625> | Mobile 847-814-2048<tel:847-814-2048>
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From: nhcoll-l-bounces at mailman.yale.edu<mailto:nhcoll-l-bounces at mailman.yale.edu> [mailto:nhcoll-l-bounces at mailman.yale.edu] On Behalf Of DjanChekar, Nathalie
Sent: Friday, April 28, 2017 10:06 AM
To: nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
Subject: [Nhcoll-l] Catalogue number requests - paleontology

Good day,

I would like to know how other institutions handle a researcher’s request for catalogue numbers for the purpose of  publication when the request comes prior to the specimens physically entering the museum.

As a rule, we don’t issue catalogue numbers until an incoming lot has arrived on the premises and can be assessed and fully accessioned. This is sometimes difficult to apply, particularly in paleontology. Regularly, paleontologists require catalogue numbers for publication, but need to hang on to their material for ongoing research. Permits and regulations often dictate that specimens be deposited in the region where they were collected. Sending the material back and forth, when the researchers live away, can be costly and presents risks and delay. However, issuing catalogue numbers prior to the specimens’ arrival creates an external backlog that is challenging to manage. I’m curious to hear about the experience of others with this issue.

I thank you and look forward to your comments and feedback.

Nathalie

Nathalie Djan-Chékar  -  Natural History Collections Manager
(709) 757-8082 (W) | nathaliedjanchekar at therooms.ca<mailto:nathaliedjanchekar at therooms.ca>

Provincial Museum Division
The Rooms Corporation of Newfoundland and Labrador

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