[Nhcoll-l] Catalogue number requests - paleontology

[Dawn Lawson]

Thanks Gali, I thought there must be some form of ID number during the
excavation but have no experience with that sort of field work.  I wasn't
so much intending a temporary number as an additional database field that
would make the field or excavation ID permanently link to the eventual
accession number, but I do see Mike's concern with that suggestion.

On 28 April 2017 at 09:57, Gali Beiner <gali.beiner at mail.huji.ac.il> wrote:

>
>
> בתאריך 28 באפר׳ 2017 06:11 PM,‏ "DjanChekar, Nathalie" <
> nathaliedjanchekar at therooms.ca> כתב:
>
> Good day,
>
>
>
> I would like to know how other institutions handle a researcher’s request
> for catalogue numbers for the purpose of  publication when the request
> comes prior to the specimens physically entering the museum.
>
>
>
> As a rule, we don’t issue catalogue numbers until an incoming lot has
> arrived on the premises and can be assessed and fully accessioned. This is
> sometimes difficult to apply, particularly in paleontology. Regularly,
> paleontologists require catalogue numbers for publication, but need to hang
> on to their material for ongoing research. Permits and regulations often
> dictate that specimens be deposited in the region where they were
> collected. Sending the material back and forth, when the researchers live
> away, can be costly and presents risks and delay. However, issuing
> catalogue numbers prior to the specimens’ arrival creates an external
> backlog that is challenging to manage. I’m curious to hear about the
> experience of others with this issue.
>
>
>
> I thank you and look forward to your comments and feedback.
>
>
>
> Nathalie
>
>
>
> *Nathalie Djan-Chékar*  -  Natural History Collections Manager
>
> (709) 757-8082 (W) | nathaliedjanchekar at therooms.ca
>
>
>
> Provincial Museum Division
>
> The Rooms Corporation of Newfoundland and Labrador
>
>
>
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> Hello Nathalie,
>
> One possible way of dealing with this problem, provided that the important
> point is to make sure of the unique identification of the specimen, is to
> use the excavation number (+excavation site name and/or initials and year).
> This should be possible for palaeontological specimens. If the publication
> includes acknowledgement of your institute as well, then both the specific
> ID and the relationship to the "owner" should be covered. The publication
> reference can be noted in the info on the specimen when the time for
> logging in comes - in any case, the excavation number should be there, too.
> I think Dawn suggested something similar already. If it isn't possible to
> hold publication intil the objects comes in and receives a collection
> number, this would be better than assigning a number to an unseen object.
>
> Despite the fact that it is better to use only one number in publications,
> databases as they are used nowadays should enable location by excavation
> number too in any case.
>
> Would this work for you?
>
> Gali
>
> Gali Beiner (ACR)
> Conservator, Palaeontology Lab
> National Natural History Collections
> The Hebrew University of Jerusalem
> Berman Building, Edmond J. Safra campus, Givat Ram
> Jerusalem 91904, Israel
> Fax. 972-2-6585785
> *gali.beiner at mail.huji.ac.il <gali.beiner at mail.huji.ac.il>*
>
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