[Nhcoll-l] Shipping preserved zoological material / Re: postpone imports via FRA Frankfurt/Main gateway Germany

Dirk Neumann dirk.neumann at zsm.mwn.de
Tue Jun 27 07:42:39 EDT 2017


Dear all,
(update on NHcoll-listserv as follow up of SPNHC shipping workshop last 
week)

we received the following notification from German vets:

/because of the ongoing negotiations with the EU we will discontinue to 
inspect preserved (dried, in ethanol preserved) insects unless a final 
clarification is reached. The local customs authorities as well as 
Deutsche Post will be informed accordingly./

This means, imports to Germany should be fine again.

However, after meetings with the responsible people at the DG SANTO / EU 
Commission and after talking with responsible veterinarians at different 
border inspection posts in Germany, /*following changes are indicated*/ 
to ease imports (should be understood as the /"*three magic 
ingredients*//"/ vets wish to to have in place to grant exemptions):

 1. /*Shipper / Receiver address*/:
      * clear indication that both, shipper and receiver, are collection
        holding institutions or museums
      * because of recent severe incidents, avoid to mention
        "universities" as shipper or receiver
          o Example: use "/*Natural History Collection/Museum*/ at
            University of xxxx" instead of "University of xxx,
            Department of Biodiversity Research)
 2. /*Description of Goods/Commodities:*/
      * always provide /*clear declarations*/
      * /*use */and always enter the /*appropriate HS-Code 9705.00 for
        museum / collection objects*/ for all airwaybills and electronic
        information that is entered into shipping systems (e.g. of FedEx
        or UPS)
      * clearly indicate in the description of goods that contained
        material are *dead **_museum_**specimens*:
          o Example

                    - “dead museum specimens (preserved marine
                    fishes/invertebrates/etc.)”
                    - “dead museum specimens (preserved dried
                    insects/spiders/terrestrial invertebrates/etc.)”
                    - “tissue samples of museum specimens (ethanol
                    preserved fin/muscular samples or dry insect legs/etc.)”
                    - “extracted DNA from a museum collection (e.g.
                    fish/frog/insect/etc.)”

            Boilerplate

                    dead museum specimens (preserved  xxxx /[e.g. dried
                    insects]/) for xxx /[molecular/morphological//]/
                    research in accordance with ///Safe
                    Treatment//requirements under Point (8) (a) (e) (ii)
                    in //ANNEX //to the //Commission Regulation (EU) No
                    294/2013, amending Commission Regulation (EU) No
                    142/2011, //ANNEX XIII, //CHAPTER VI./

 3. /*Shipping docs**
    */
      * /*Clearly indicate */that material is
        /*transfer*//red//**/between /*Collections/Museums*/
      * Be aware that customs / veterinarians often
        consider/*"Universities"*/ not considered as collection holding
        institutions


        Boilerplate

        /T//his package contains dead museum specimens (preserved
        freshwater fish; for Latin species names refer to included loan
        agreement) for scientific research, which were originally
        preserved in formalin solution (max. strength: < 10%, UN2209)
        for at least one week and then transferred into 75 % denatured
        Ethanol (UN1170, PG II) for further preservation. Preserved
        specimens packed are not subject to the initial selection list
        of products for veterinary checks at border inspection posts
        under Art. 3 Council Directive 2007/275/EC, Annex I, EX 9705 00
        00. Preservation of specimens agrees with requirements for Safe
        Treatment laid down in Point (8) (a) (e) (ii) in the ANNEX to
        the Commission Regulation (EU) No 294/2013, amending Commission
        Regulation (EU) No 142/2011, ANNEX XIII, CHAPTER VI./


Further, the European Commission currently revises and refines 
respective EU-regulations dealing with zoological objects. This may 
result that we might have to refine our procedures for shipping of 
specimens later this year - at least for shipments destined to 
collections in Europe.

 From what we can see so far, it is definitely wise to have clear 
declarations and contact information (shipper and receiver) in place. 
Additional markings with labels which summarise all relevant information 
are highly recommended (template attached - delete "X" and A180 text in 
case no A180 material is contained).

Will post an update as soon as new information on proposed amendments of 
EU laws are available.

All the best
Dirk


Am 12.01.2017 um 18:52 schrieb Dirk Neumann:
> Dear all,
>
> unhappy news during the holidays: the vets in FRA decided to revoke 
> all previous exemptions form imports of preserved natural history 
> specimens, single German collections were charged up to 800,- Eur 
> inspection and warehouse costs. Previous import exemptions under EU 
> (No) 142/2011 not only revoked, but declared illegal by this federal 
> German entrance point in Hessen.
>
> This stirred up DHL World post, which now consider to ban biological 
> materials from transportation at all, which would be a major hit for 
> specimen transfers.
>
> Please delay /avoid shipments via national postal services to Germany 
> (which are normally arrive at FRA airport); in case you can't delay 
> shipments, please use either FedEx or UPS, as these shipment are 
> cleared in Cologne / North Rhine-Westphalia.
>
> We are working on this, but may need some time.
>
>
> All the best
>
> Dirk
>
>

-- 
Dirk Neumann

Tel: 089 / 8107-111
Fax: 089 / 8107-300
email: Dirk.Neumann(a)zsm.mwn.de

Postanschrift:

Staatliche Naturwissenschaftliche Sammlungen Bayerns
Zoologische Staatssammlung München
Dirk Neumann, Sektion Ichthyologie / DNA-Storage
Münchhausenstr. 21
81247 München

Besuchen Sie unsere Sammlung:
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---------

Dirk Neumann

Tel: +49-89-8107-111
Fax: +49-89-8107-300
email: Dirk.Neumann(a)zsm.mwn.de

postal address:

Bavarian Natural History Collections
The Bavarian State Collection of Zoology
Dirk Neumann, Section Ichthyology / DNA-Storage
Muenchhausenstr. 21
81247 Munich (Germany)

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