[Nhcoll-l] Does anyone have a document for protection when specimens are used outside the institution?

[Laura Eklund]

Hi Justin,

You might check with a Tulane museum, especially the art museum or possibly
the Anthropology Department. Museums usually have a formal loan policy and
would thus have a loan agreement template outlining the responsibilities of
the borrower, including appropriate storage locations, acceptable
environmental conditions, and insurance requirements. You may not feel the
need for insurance but you will want a binding agreement on the part of the
borrower to compensate for any damage or loss. (Although of course putting
a monetary figure on scientific specimens is difficult to impossible.)
Using a Tulane template will make your life easier in the event the
contract needs to be enforced. It should include the university's preferred
details, such as how to credit the loan, and will presumably have been
vetted by the university's legal team for institutional needs and
compliance with applicable laws.

Best wishes,
Laura

*Laura Eklund*
Collections Manager
Department of Anthropology
California Academy of Sciences
T 415.379.5383
leklund at calacademy.org

www.calacademy.org
55 Music Concourse Drive
Golden Gate Park
San Francisco, CA 94118

The entire Anthropology collection database is available online:
http://researcharchive.calacademy.org/research/anthropology/collections/index.asp


On Tue, Feb 2, 2021 at 9:21 AM Mann, Justin G <jmann at tulane.edu> wrote:

> Hello Collection folks!
>
> We are loaning some of our specimens to a television show for set
> decoration, and I was told that it would be a good idea to have a legal
> document in place that would cover us in case of damage etc. I was curious
> if anyone has had need for one of these documents in the past or know where
> I could find one? If so would you mind sending me that form / info so that
> we could create one ourselves? Any advice would be great!
>
>
>
> Thanks,
>
> Justin Mann
>
>
>
>
>
> Manager of the Royal D Suttkus Fish collection
>
> Tulane University Biodiversity Research Institute
>
> 3705 Main st. Bldg. A-3
>
> Belle Chasse, La 70037
>
> Phone: (504) 394-1711
>
> Cell: (504) 957-4074
>
>
>
>
>
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