[Nhcoll-l] Regulatory Changes for Imports to the European Union effective on 15 March 2021

[Dirk Neumann]

Dear all,

please be aware that in roughly two weeks, on 15 March 2021, new 
regulations for imports to the EU enter into force. You should be aware 
that entries in your commercial invoices are *likely enter directly* 
into the new ICS 2 system, thus you should make sure that your entries 
meet the requirements in order to avoid import issues.

The main two changes are (more details behind the links):

 1. _*Before*_ arrival in the EU, Postal and Express Carriers are
    required to enter full customs declarations into the new EU-wide
    Import Control System 2 (ICS 2)
    <https://ec.europa.eu/taxation_customs/general-information-customs/customs-security/import-control-system-2-ics2_en>
 2. Valid Goods Descriptions
    <https://www.dhl.com/en/express/customs_support/import_control_system.html>
    *are _a must_*.



More details/boilerplates/etc. follow below

With best wishes

Dirk

***********************************

*Proper entries **for Electronic Declarations and/or commercial 
invoices* (e.g. issued via shipping software solutions offered by 
FedEx/UPS/DHL Express etc.)

 1. _Description of goods:_*preserved museum specimens* *(+ detailed
    description* = preserved freshwater fish/dried herbarium
    specimens/dried insects/etc.)
 2. _Description of preservatives_: e.g. *75 % denatured Ethanol
    (UN1170, PG II)**__*
 3. *__*_Customs tariff code_ for preserved museum specimens is: *9705.00*
 4. _D__etails of shipper & consignee_, including phone & email contacts
 5. _Customs Identification number_ (if available): e.g. for
    EU-collections, this is the EORI-number (Economic Operators'
    Registration and Identification number)

*********************************

Two things you should avoid

 1. To enter "scientific specimens" as proper description in your
    declaration/commercial invoice - which puts a huge big red flag and
    a siren on your parcel
 2. University Addresses (if you are an University Institution, prefer
    to say *XY Natural History Museum, XY University*  instead the other
    way round) - parcels shipped to from universities usually are
    intercepted frequently for compliance/non-compliance checks.


********************************


Your Proforma invoice/Shipping Documentation/Customs Declaration 
_*attached to the outside*_ of the parcel (_as addition_ to the 
Commercial Invoice) should look like:


************************************************

*Boilerplate for Proforma Invoice / Customs Declaration: **
*

This package contains dead museum specimens (preserved freshwater fish ; 
for Latin species names refer to included loan agreement) for scientific 
research, which were originally preserved in formalin solution (max. 
strength: < 10%, UN2209) for at least one week and then transferred into 
75 % denatured Ethanol (UN1170, PG II) for further preservation. 
Preserved specimens packed are not subject to the initial selection list 
of products for veterinary checks at border inspection posts under Art. 
3 Council Directive 2007/275/EC, Annex I, EX 9705 00 00). Preservation 
of specimens agrees with requirements for SAFE TREATMENT laid down in 
Point (8) (a) (e) (ii) in the ANNEX to the Commission Regulation (EU) No 
294/2013, amending Commission Regulation (EU) No 142/2011, ANNEX XIII, 
CHAPTER VI. The specimens are on loan for biodiversity (morphological / 
taxonomical) research and legally belong to the State of Bavaria 
(Country of Origin: Germany) ; they are non-infectious, non-contagious, 
non-venomous, unfit for human consumption, no traded goods, have  no 
commercial value and are not for resale.

                     HS-Code:    9705.00 (Collections of zoological / 
botanical / mineralogical
                               archaeological / paleontological interest)
                      Declared value:    5.00 €







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