[Nhcoll-l] Catalog numbers for split lots

[William Simpson]

Hi Angela,

If you re-catalogue specimens out of an existing lot, just make sure you 
record the catalogue number of the original lot in a "Previous Catalogue 
Number" field or some such in the new catalogue records.

We've just separated several lots of /Clepsydrops/ (a primitive 
synapsid) into over 700 individual catalogue records. Trying to keep 
catalogue records confined to individuals is our goal with this.

Best,

Bill

*

William F. Simpson (he)*
Head of Geological Collections
McCarter Collections Manager, Fossil Vertebrates
Gantz Family Collections Center

*Field Museum of Natural History*
1400 South DuSable Lake Shore Drive
Chicago, IL. 60605
(312) 665-7628
fieldmuseum.org <https://www.fieldmuseum.org>


Field Museum Logo <www.fieldmuseum.org>
On 1/25/24 3:14 AM, Hannu Saarenmaa wrote:
>
> Hi Angela & Co
>
> I cannot comment on fish.  But this is a common case in botany.  It is 
> about so-called *multi-gatherings*.  It happens that on one herbarium 
> sheet several specimens may have been attached.  Which may belong to 
> different species (!).  When we digitize these, what do we do?
>
> My first advice is to split them apart and attach them to different 
> sheets. But that is a bit risky and could lead to a loss of the 
> gathering history.
>
> What we do in practice is to attach on the herbarium sheet multiple 
> identifiers (on QR codes).   None of the original identifiers will be 
> repeated but all will be preserved.   In other words, each specimen 
> can carry multiple identifiers.  This is not difficult, but normal in 
> a situation when an old (unsorted) collection is being digitized.  I 
> do not know if this would work for fish (in liquid jars).
>
> So my advice is abandon all old identifiers and assign a new 
> identifier for each newly digitized specimen.  But also do keep the 
> old identifier.  Every specimen can carry multiple identifiers.
>
> Thanks for a good question.  We meet this every day when digitizing an 
> old herbarium.
>
> Hannu,
> CEO of Bioshare Digitization, www.bioshare.com
>
> On 2024-01-25 00:21, Angela Hornsby wrote:
>> Hi everyone,
>>
>> We have a fish lot that was originally IDed to genus and cataloged as 
>> such.  A researcher has followed up and IDed all individuals to 
>> species, splitting cleanly into new lots.  Is there a standard 
>> guiding which (if any) of these new lots should carry the original 
>> catalog number and which should receive a new one?  This catalog 
>> series is strictly integers, so I can't assign 123A, 123B, etc. 
>> without changing the series format and affecting other things 
>> (working in Arctos).
>>
>> Thanks for your thoughts.
>>
>> -- 
>> Angela Hornsby, Ph.D.
>> Zoological Collections Manager (MMNH / JFBM)
>> Bell Museum
>> University of Minnesota
>> https://www.bellmuseum.umn.edu/zoological-collections/
>>
>>
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> -- 
> Hannu Saarenmaa, CEO
> Bioshare Digitizationwww.bioshare.com
> --Branch of Sertifer Consulting Oy Ltd
> Kappalaisentie 2, 82900 Ilomantsi, Finland
> Tel +358-401750427hannu at bioshare.com
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> society. Seehttp://www.spnhc.org  for membership information.
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