[Nhcoll-l] Catalog numbers for split lots

[Katrina Derieg]

Hi Angela,
I’m not familiar with doing this with fish, but if it were me, I would not assign the original catalog number to any of the subsequent lots. I would assign each lot a new catalog number, include the original catalog number as another identifier and the relationship would be “same lot as” (maybe there is a more appropriate one). You can encumber the original catalog record so that it isn’t searchable externally but still exists for internal collections management purposes. Maybe reach out to the Arctos team on GitHub if you haven’t and see if they have any ideas about it. This might also be a case for using the “entity” feature in Arctos where the entity could consist of the multiple cataloged lots to indicate that they were once one lot. Not sure if that’s an appropriate use for that feature.

Hope all is well at the Bell!
-Katrina

Katrina Derieg
Vertebrate Zoology Collections Manager
Natural History Museum of Utah (UMNH)
301 Wakara Way
Salt Lake City, Utah 84108
Email: kderieg at nhmu.utah.edu<mailto:kderieg at nhmu.utah.edu>
Mobile: (801) 707-4819 | Office: (801) 587-5787
she/her

Search the collections on Arctos: Mammals<https://arctos.database.museum/search.cfm?guid_prefix=UMNH:Mamm> | Birds<https://arctos.database.museum/search.cfm?guid_prefix=UMNH:Bird> | Reptiles & Amphibians<https://arctos.database.museum/search.cfm?guid_prefix=UMNH:Herp>

From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu> On Behalf Of Angela Hornsby
Sent: Wednesday, January 24, 2024 3:21 PM
To: nhcoll-l at mailman.yale.edu
Subject: [Nhcoll-l] Catalog numbers for split lots

Hi everyone,

We have a fish lot that was originally IDed to genus and cataloged as such.  A researcher has followed up and IDed all individuals to species, splitting cleanly into new lots.  Is there a standard guiding which (if any) of these new lots should carry the original catalog number and which should receive a new one?  This catalog series is strictly integers, so I can't assign 123A, 123B, etc. without changing the series format and affecting other things (working in Arctos).

Thanks for your thoughts.

--
Angela Hornsby, Ph.D.
Zoological Collections Manager (MMNH / JFBM)
Bell Museum
University of Minnesota
https://www.bellmuseum.umn.edu/zoological-collections/

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