[Nhcoll-l] Unused catalog numbers
William Simpson
wsimpson at fieldmuseum.org
Wed May 29 14:55:30 EDT 2024
Hi Sarah,
We used to "issue" blocks of numbers to researchers who were planning on
putting the specimens they collected into our collections. In practice,
we assigned them way more numbers than they ended up needing. I stopped
this practice when I started managing the collection. At this point we
have ~9,000 vacant records. We do not go back and try to use these, but
we /do/ maintain them as vacant records. Often the only data in them is
the name of the researcher for whom they had been reserved. Otherwise,
if they were simply missing from the database, their absence might be
taken for lost records and lost data.
Best,
Bill
*
William F. Simpson (he)*
Head of Geological Collections
McCarter Collections Manager, Fossil Vertebrates
Gantz Family Collections Center
*Field Museum of Natural History*
1400 South DuSable Lake Shore Drive
Chicago, IL. 60605
(312) 665-7628
fieldmuseum.org <https://www.fieldmuseum.org>
Field Museum Logo <www.fieldmuseum.org>
On 5/29/24 1:37 PM, Sarah K. Huber wrote:
>
> For various reasons, we have a few hundred catalog numbers that were
> never assigned to collection objects. What do your collections do with
> unused catalog numbers? I’m debating if I should use these numbers
> when cataloging our backlog/no data specimens, or if I should just
> ignore these numbers and never assign a collection object to them.
>
> Sarah K. Huber, Ph.D. (she/her)
> Curatorial Associate, VIMS Nunnally Ichthyology Collection
> Office 804.684.7104 | Collection 804.684.7285
> skhuber at vims.edu <mailto:skhuber at vims.edu> |
> http://www.vims.edu/research/facilities/fishcollection/index.php
> <http://www.vims.edu/research/facilities/fishcollection/index.php>
> PO Box 1346 | 1370 Greate Rd., Gloucester Pt., VA 23062
>
>
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