[Nhcoll-l] [EXTERN] Fwd: UNIVERSITY OF CALIFORNIA MUSEUM // 896262698RM0001 Business Number // FedEx Express # 888-672-9412 // ONBOARDING CARM CLIENT PORTAL

Wed Oct 8 01:38:03 EDT 2025

Dear Carol,

this is directly linked with the de minimis removal which in principle requires that the shipper should declare/include the import tax registration number of the recipient.

The CARM number is part of the Assessment and Revenue System to handle imports or exports to Canada, similarly for parcels to the European Union the  EORI number (Economic Operators' Registration and Identification number) needs to be added. An EORI now is also required for shipments to Great Britain and Northern Ireland. Norway also requires a similar registration number.

The reason for this is a technical one, rather than a real 'trade' related one: All shipments, regardless of their content or shipping reason, now must be declared before exportation to the destination country in automated electronic customs systems. This is a direct result of the removal of the low value exemptions which allowed 'undeclared imports' into countries up to the low value threshold. The reason for this is to encounter tax fraud linked with undeclared e-commerce shipments, i.e. all shipments now must be declared, regardless of their value.

CARM/EORI/tax ID numbers make sure that customs brokerage systems can positively identify registered recipients and facilitate electronic customs declarations. These ID number can be validated online in the electronic systems and help to smoothen imports

More Information on CARM: https://www.cbsa-asfc.gc.ca/services/carm-gcra/import-export-importation-exportation-eng.html

So you need to request the CARM number of the receiving institution and add this number when entering the shipment.

We recently had a meeting with FedEx and discussed that general setup of the FedEx system that only recognises goods, gifts or (commercial) samples creates a lot of problems for us and FedEx. We are looking into this together with FedEx, but for the moment the easy fix is to ask your Canadian Colleagues to share the CARM number with you.

CARM/EORI or other tax/customs identification number should never ever be shared publicly. Keep in mind, these numbers are in place to encounter tax fraud, and thus it should not be an surprise, that other might be interested in having access to such numbers.

Hope this helps
Dirk

Am 07.10.2025 um 23:58 schrieb Carol Spencer:
ACHTUNG/ATTENTION: Diese E-Mail stammt von einem externen Absender. / This e-mail comes from an external sender.

Dear NHColl

Has anyone else that sends shipments to Canada via FedEx gotten these emails to register for CARM (Canadian Assessment and Revenue Management )?
They are insisting that I do this, but obviously we are not a business. I don't want to send specimens and have them get held up but I also don't want to register us as a business. I use UC Berkeley's FedEx account, not my own.

Any advice or if anyone else has been asked to do this, please let me know.
Thanks,
Carol Spencer - Museum of Vertebrate Zoology, UC Berkeley

---------- Forwarded message ---------
From: Victor Arreola (OSV) <victor.arreola.osv at fedex.com<mailto:victor.arreola.osv at fedex.com>>
Date: Thu, Sep 25, 2025 at 12:52 PM
Subject: UNIVERSITY OF CALIFORNIA MUSEUM // 896262698RM0001 Business Number/ONBOARDING CARM CLIENT PORTAL
To: ATROX at BERKELEY.EDU<mailto:ATROX at BERKELEY.EDU> <ATROX at berkeley.edu<mailto:ATROX at berkeley.edu>>
Cc: Wendy Capuzano (OSV) <wendy.capuzano.osv at fedex.com<mailto:wendy.capuzano.osv at fedex.com>>

Hello,
We [FedEx Express] simply trying to reach out to make sure your aware of the mandatory enrollment for the CARM client portal for all Importing or exporting Businesses that ship to or from Canada,
I can provide Support and advise on how to proceed, with the enrollment, please advise.

I hope this email finds you well.

The Canada Border Services Agency (CBSA) has now fully implemented the Assessment and Revenue Management (CARM) system. To continue importing commercial goods into Canada without disruption, your company must complete the mandatory registration process.

Here are the steps to get started:

Register for a Canadian Business Number (BN9)
If your business does not yet have a BN, you must register for one through the Canada Revenue Agency (CRA).
Please visit the following link: How to register for a business number or Canada Revenue Agency program accounts - Canada.ca
Be sure to click on "Register using non-resident registration web form" if you live outside of Canada.

Register on the CARM Client Portal (CCP)
Once you have received your BN, you’ll need to register your business on the CARM Client Portal.

Link for CARM: https://ccp-pcc.cbsa-asfc.cloud-nuage.canada.ca/en/auth/login Please select Option 2 GC Key

Enroll in an Importer Program Number (RM Number)
This number is required to import goods into Canada.

Post Financial Security for RPP Enrollment
As of May 20, 2025, importers must post their own financial security (e.g., a surety bond or cash deposit) to participate in the Release Prior to Payment (RPP) program.

Please note this is no longer covered by your customs broker’s security.

If you have any questions, please feel free to reach out @ 888-672-9412

Kind regards,
Victor Arreola

Victor Arreola |CARM Support Representative|FedEx|888-672-9412|www.fedex.ca<http://www.fedex.ca/>

If you have any questions or require additional assistance, please contact the FedEx Express Clearance Helpdesk by emailing clearancehelpline at fedex.com<mailto:clearancehelpline at fedex.com> or calling 1.800.561.0268.

Disclaimer:
The assumptions/views expressed herein are strictly advisory based on the information on hand and are not to be considered binding or conclusive. They may be subject to change/review by CBSA. The views expressed herein are opinions only based on the information provided and are not to be considered binding or conclusive. Furthermore, The classifications and duty rates herein are strictly advisory based on the information provided and are not to be considered binding or conclusive They may be subject to change/review by the CBP or CBSA.

Only Customs authorities can issue binding rulings.
***IMPORTANT NOTICE TO OUR CUSTOMERS***
Effective May 20th, 2025 – All commercial importers will be required to post financial security for Release Prior to Payment privileges. Failure to post financial security will result with the inability for shipment releases after this date.

 For more information as it relates to CBSA’s bond requires please click on the attached link: https://www.cbsa-asfc.gc.ca/publications/dm-md/d17/d17-5-2-eng.html

***AVIS IMPORTANT À NOS CLIENTS***
À compter du 20 mai 2025 – Tous les importateurs commerciaux seront tenus de verser une garantie financière (un cautionnement) pour les privilèges de libération avant paiement. Le défaut de verser une garantie financière entraînera l’impossibilité de procéder à la mainlevée des envois après cette date.

Pour obtenir plus de renseignements sur les obligations exigées par l’ASFC, veuillez cliquer sur le lien ci-joint : https://www.cbsa-asfc.gc.ca/publications/dm-md/d17/d17-5-2-fra.html

--
For Loan or Specimen Verification/Photo Requests, please fill out this form<https://docs.google.com/forms/d/e/1FAIpQLScFupMlFEVmZqkL0ZYzQdUof-QdxDlupDTnWewVykFQWsk05g/viewform?usp=sf_link>

Carol L. Spencer, Ph.D.
Staff Curator of Herpetology
Museum of Vertebrate Zoology
3101 Valley Life Sciences Building
University of California, Berkeley, CA, USA 94720-3160
atrox at berkeley.edu<mailto:atrox at berkeley.edu>
510-643-5778

For sending packages via courier (FedEx, UPS, etc), use this:
Carol Spencer
163 Weill Hall
University of California
Berkeley, CA 94720

--
****

Dirk Neumann
Collection Manager, Hamburg

Postal address:
Museum of Nature Hamburg
Leibniz Institute for the Analysis
of Biodiversity Change
Dirk Neumann
Martin-Luther-King-Platz 3
20146 Hamburg
+49 40 238 317 – 628
d.neumann at leibniz-lib.de<mailto:d.neumann at leibniz-lib.de>
www.leibniz-lib.de<imap://dneumann@webmail.leibniz-lib.de:993/fetch%3EUID%3E/INBOX/Privat/www.leibniz-lib.de>

--
Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
Postanschrift: Adenauerallee 127, 53113 Bonn, Germany

Stiftung des öffentlichen Rechts;
Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian Grüter (Kaufm. Geschäftsführer)
Sitz der Stiftung: Adenauerallee 160 in Bonn
Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst

--
Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
Postanschrift: Adenauerallee 127, 53113 Bonn, Germany

Stiftung des öffentlichen Rechts;
Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian Grüter (Kaufm. Geschäftsführer)
Sitz der Stiftung: Adenauerallee 160 in Bonn
Vorsitzender des Stiftungsrates: Dr. Michael H. Wappelhorst
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mailman.yale.edu/pipermail/nhcoll-l/attachments/20251008/973d4069/attachment.html>