[Nhcoll-l] [EXTERN] RE: De Minimis removal for imports to the United States
Dirk Neumann
d.neumann at leibniz-lib.de
Tue Sep 9 09:35:29 EDT 2025
Hi Jacqui and all,
I would advocate for PRESERVED MUSEUM SPECIMENS; "SCIENTIFIC SPECIMENS" can be any weird samples for an university based researcher, this wording frequently is red-taping consignments (at least for imports to the EU).
If I remember correctly (others that attended our symposium with local USFWS officers at the SPHNC conference in San Francisco may correct me), at least the USFWS officers there were ok with the wording 'preserved museum specimens' to distinguish our preserved stuff from hunting trophies etc.
Would it be worth designing a standardised label? We discussed this way back in time (2009?), but the fear back then was that we would flag our parcels to be called for inspection. We had a template for a one-stop-shop declaration on one label, need to dig this out. If this would be interesting?
With best wishes
Dirk
Am 09.09.2025 um 14:51 schrieb Jacqueline Miller:
Hi Chris,
This is really helpful. We are also starting to employ what you have outlined below as routine loan workflow. However, I would add (from recent experience!), even with FedEx and other international couriers, one should add the location of the inspection office the package needs to be cleared at on the external package labelling. Below is the gist of what I recommend to colleagues for package labelling:
First label
(contact info for consignor and consignee)
Second label
SCIENTIFIC SPECIMENS, NO COMMERCIAL VALUE
CONTAINS WILDLIFE, EXEMPT ANIMAL SPECIMENS (if no APHIS or CDC permit required), CONTAINS (or doesn’t contain) CITES, APPENDIX (xxx),
USFWS INSPECTION REQUIRED, 3-177
Third label
USFWS INSPECTION REQUIRED – MEMPHIS (airport or office location or other identifyer)
(add any UN designation, eg UN1845, UN3373, as applicable)
Fourth label
SCIENTIFIC SPECIMENS, MUSEUM SPECIMENS, NO COMMERCIAL VALUE
With a label for each side of the crate/box, the declarations are visible from all vantages. This, plus advance notification of the courier FWS lead seems to be working (most times!). The FWS lead disseminates the info to the relevant USFWS office, and CBP. Both DHL and FedEx have these leads, I would assume all major carriers do also.
NOTE: we have still had some hiccups, even with this workflow, and are also exploring bonded alternatives for special services (art movers, etc). Pricey, but better protection of our assets during shipping.
Cheers, Jacqui
[https://projects.rom.on.ca/graphics/new_rom_logo.png]
Jacqueline Miller, PhD (She/Her/Hers)
Collections Technician 2 - DNH
100 Queen's Park
Toronto, ON M5S 2C6
416 586 5769
ROM acknowledges that this museum sits on the ancestral lands of the Wendat, the Haudenosaunee Confederacy, and the Anishinaabek Nation, which includes the Mississaugas of the Credit First Nation, since time immemorial to today.
Le ROM reconnaît que le Musée est situé sur les terres ancestrales des Wendats, de la Confédération des Haudenosaunee et de la Nation Anishinabek, y compris la Première Nation des Mississaugas de Credit, et qu’ils occupent ces terres depuis la nuit des temps.
From: Dirk Neumann <d.neumann at leibniz-lib.de><mailto:d.neumann at leibniz-lib.de>
Sent: September 9, 2025 1:42 AM
To: Chris Grinter <cgrinter at calacademy.org><mailto:cgrinter at calacademy.org>
Cc: Bentley, Andrew Charles <abentley at ku.edu><mailto:abentley at ku.edu>; nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>; Jacqueline Miller <jmiller at rom.on.ca><mailto:jmiller at rom.on.ca>
Subject: Re: [Nhcoll-l] [EXTERN] RE: De Minimis removal for imports to the United States
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Hi Chris,
thanks a lot for this really useful update and keeping the community posted!
Quick question: colleagues in Australia usually still ship via national postal systems. Did your parcel arrive in the USPS-system, or was it send via express service, e.g. FedEx?
I am wondering because you mention that you had to order brokerage. This is only required, if parcels get stranded in national postal systems. If you ship via express service, brokerage is included (that's why express shipping is more costly; 'more' service, but also more control and options to interfere, when things go wrong).
With best wishes
Dirk
Am 09.09.2025 um 00:44 schrieb Chris Grinter:
Hi everyone,
A few updates for everyone to be aware of. I received two boxes from Australia safely this week, however USFWS "refused" my import because of missing Customs Entry numbers (box 6). I have never filled this box out before, but the new de minimis order means we are now responsible for the following process below (essentially being our own customs broker). I spoke with an agent out of the LA office who has made it clear that box 6 is now absolutely required for our 3-177 eDec's. And, all packages must be cleared before import now with that customs entry number. Simply having the 3-177 on the box does not suffice. I'm sure this will vary depending on the carrier and the customs broker they use, please share what you learn.
1) Have sender generate FedEx label and hold package. The label needs to be flagged as a wildlife shipment.
2) Contact FedEx/shipper to tell them you have a wildlife shipment incoming, send them your 3-177 document.
3) Have FedEx give you the customs entry #
4) Update 3-177 with that number, all before the package enters the US.
5) Save all emails with FedEx in case USFWS rejects or has an issue, the legal burden is on them now.
Cases where this does not happen will be referred to enforcement and possible criminal violation under 50 CFR 14.52(a).
Good luck,
Chris
All of the above is based on my personal opinion and should not be considered legal or expert advice.
Christopher C. Grinter
Senior Collection Manager of Entomology
Secretary, The Lepidopterists’ Society
Subject Editor: Lepidoptera, The Pacific Coast Entomological Society
California Academy of Sciences
55 Music Concourse Dr
San Francisco, CA 94118
T 415.379.5320
We regenerate the natural world through science, learning, and collaboration.
Learn more at calacademy.org<http://www.calacademy.org/>
On Thu, Aug 28, 2025 at 4:48 AM Jacqueline Miller <jmiller at rom.on.ca<mailto:jmiller at rom.on.ca>> wrote:
Thank you Dirk. Yes, this is exactly how DHL “lost” a shipment of study skin samples that were unfortunately destructively sampled from historical skins. We have been unable to recover, but the last communication was the CBP took possession from the third party vendor (land), yet we cannot find out which port or office. It may have us reconsider both DHL and when we permit destructive sampling for international requests.
Ironically, this was the result of a labor dispute with DHL Canada, but it appears from what I am reading here that it could happen any time with respect to inability to track once the POE is crossed.
Thanks again, Jacqui
[https://projects.rom.on.ca/graphics/new_rom_logo.png]
Jacqueline Miller, M.Sc. (She/Her/Hers)
Collections Technician II, Mammalogy/Ornithology
100 Queen's Park
Toronto, ON M5S 2C6
416 586 5769
ROM acknowledges that this museum sits on the ancestral lands of the Wendat, the Haudenosaunee Confederacy, and the Anishinaabek Nation, which includes the Mississaugas of the Credit First Nation, since time immemorial to today.
Le ROM reconnaît que le Musée est situé sur les terres ancestrales des Wendats, de la Confédération des Haudenosaunee et de la Nation Anishinabek, y compris la Première Nation des Mississaugas de Credit, et qu’ils occupent ces terres depuis la nuit des temps.
From: Dirk Neumann <d.neumann at leibniz-lib.de<mailto:d.neumann at leibniz-lib.de>>
Sent: August 28, 2025 4:37 AM
To: Jacqueline Miller <jmiller at rom.on.ca<mailto:jmiller at rom.on.ca>>; Bentley, Andrew Charles <abentley at ku.edu<mailto:abentley at ku.edu>>; nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [EXTERN] RE: [Nhcoll-l] De Minimis removal for imports to the United States
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Hi all,
please be aware that there are two "DHL" carriers, which are strictly separated companies:
- DHL Express (originally founded in the US and taken over by German (national) Deutsche Post, which then rebranded itself)
- and just DHL (= DHL Paket, the German national postal parcel service, which is equivalent e.g. with USPS); they also offer and international "express" service, which is handled outside the DHL Express system.
This similarity of brand names causes frequent confusion.
Jacqui, I assume that DHL Parcel shipments to Canada should still be fine. The disadvantage of national postal services however is that you can track usually only within their own tracking systems, which means that as soon as an international parcel is handed over into an other (national) system, it may get a different tracking number and/or can no longer be tracked under its original tracking number you received.
And yes, Andy, the 100 USD exemption is not applicable for us.
Hope this further clarifies.
Dirk
Am 25.08.2025 um 17:18 schrieb Jacqueline Miller:
Good day all;
Just a clarification, please. Can Canada still use DHL for international museum shipments? This is our vendor of record. We have already had a package of specimens go missing this summer under DHL, in limbo somewhere with CBP.
Also, at ROM, we are changing our loans workflow to ensure advance notification is made to both USFWS and CBP. So far I have trialed this process with FedEx, and we have had excellent results (the next day with full clearances!).
Cheers, Jacqui
[https://projects.rom.on.ca/graphics/new_rom_logo.png]
Jacqueline Miller, PhD (She/Her/Hers)
Collections Technician 2 - DNH
100 Queen's Park
Toronto, ON M5S 2C6
416 586 5769
ROM acknowledges that this museum sits on the ancestral lands of the Wendat, the Haudenosaunee Confederacy, and the Anishinaabek Nation, which includes the Mississaugas of the Credit First Nation, since time immemorial to today.
Le ROM reconnaît que le Musée est situé sur les terres ancestrales des Wendats, de la Confédération des Haudenosaunee et de la Nation Anishinabek, y compris la Première Nation des Mississaugas de Credit, et qu’ils occupent ces terres depuis la nuit des temps.
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> On Behalf Of Bentley, Andrew Charles
Sent: August 25, 2025 10:18 AM
To: Dirk Neumann <d.neumann at leibniz-lib.de><mailto:d.neumann at leibniz-lib.de>; nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] De Minimis removal for imports to the United States
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Thanks for this info Dirk. The news is starting to trickle down to us here in the US and still trying to figure out the ramifications for natural history loans, however there are still two things that are true.
1. Important to send materials by courier (FedEx or UPS) and not national postal service (DHL is transferred into the US postal service upon arrival) so that it can be tracked, and
1. Most important to alert us to any material that is being returned or sent our way so that we can provide the necessary import paperwork (USFWS 3-177) to ensure clearing of customs in an expedited manner.
There is still an exemption to import tariffs for material under $100 so we should still be OK but always good to be safe than sorry.
Thanks
Andy
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From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu<mailto:nhcoll-l-bounces at mailman.yale.edu>> on behalf of Dirk Neumann <d.neumann at leibniz-lib.de<mailto:d.neumann at leibniz-lib.de>>
Sent: Friday, August 22, 2025 8:02 AM
To: nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu> <nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>>
Subject: [Nhcoll-l] De Minimis removal for imports to the United States
Dear colleagues,
the Executive order suspending the De Minimis Treatment For All Countries" gets effective on 29 August, 00:01 Eastern Daylight Time.
https://www.whitehouse.gov/presidential-actions/2025/07/suspending-duty-free-de-minimis-treatment-for-all-countries/<https://url.avanan.click/v2/r01/___https:/www.whitehouse.gov/presidential-actions/2025/07/suspending-duty-free-de-minimis-treatment-for-all-countries/___.YXAzOmNhbGFjYWRlbXk6YTpnOmNmZjM5ODg5Y2E5MDllYjUwNDY3MjIzZTJkMjUwZTUyOjc6ZmJhMzowOWU2YmJhOGNhZTIxZGYzOGMwNDFhNjQ2MzM2NTAxZDIxNTE4ZGMzZWI5ZDRlY2Q0MGRhYjE3ZTA0NzJmYWMyOmg6VDpO>
This removed the low-value exemption for all shipments into the US and introduces measures to increase screening for illegal substances or drugs.
This may affect postal shipments handled/forwarded within national postal systems for import to the US / into USPS systems. DHL parcel, i.e. national German parcel service, (which is not the same as DHL Express), declared to suspend all services to the US from 26 August.
The announcement of DHL states, that several other national postal services, are suspending services tot he US, e.g.
* Post Nord in Sweden and Denmark; https://group.postnord.com/news-media/2025/postnord-is-temporarily-pausing-certain-goods-to-the-united-states-and-puerto-rico/<https://url.avanan.click/v2/r01/___https:/group.postnord.com/news-media/2025/postnord-is-temporarily-pausing-certain-goods-to-the-united-states-and-puerto-rico/___.YXAzOmNhbGFjYWRlbXk6YTpnOmNmZjM5ODg5Y2E5MDllYjUwNDY3MjIzZTJkMjUwZTUyOjc6OTViNDo1NjJkMmFkMWZkNzc5N2ZiMGMwYjk3MWQ2MDVjYWFkN2VjNWQ3MjE0ZDcwNzUwZjhlYWI1MjkwMjE2YTM5YmVlOmg6VDpO>
* BPost in Belgium; https://www.vrt.be/vrtnws/en/2025/08/20/bpost-to-suspend-parcel-service-to-the-us-from-friday/<https://url.avanan.click/v2/r01/___https:/www.vrt.be/vrtnws/en/2025/08/20/bpost-to-suspend-parcel-service-to-the-us-from-friday/___.YXAzOmNhbGFjYWRlbXk6YTpnOmNmZjM5ODg5Y2E5MDllYjUwNDY3MjIzZTJkMjUwZTUyOjc6MTNhNjo4YTA4OTAyMjFiZDg3NGM4YWFmM2Q1ZjYyODYxNWUzMWE4ZTVhMWE3Yjk2MjJjNzc3ZjdhOThlZTkzNDM0MGJjOmg6VDpO>
* ÖPAG in Austria; https://www.post.at/en/p/c/shipments-usa<https://url.avanan.click/v2/r01/___https:/www.post.at/en/p/c/shipments-usa___.YXAzOmNhbGFjYWRlbXk6YTpnOmNmZjM5ODg5Y2E5MDllYjUwNDY3MjIzZTJkMjUwZTUyOjc6MmY3YToyNTFkNTNkYzk1NjYwM2VhZjllNTAyZGVjYjRkZTg4ZGI1OTY5NjA3N2Y5MWJmOWFlM2YwY2QxNmY0ZDgyODM5Omg6VDpO>
Please check your the information of your local postal carrier to avoid problems with your shipments into the US and keep yourself informed about potential changes.
With best wishes
Dirk
--
****
Dirk Neumann
Collection Manager, Hamburg
Postal address:
Museum of Nature Hamburg
Leibniz Institute for the Analysis
of Biodiversity Change
Dirk Neumann
Martin-Luther-King-Platz 3
20146 Hamburg
+49 40 238 317 – 628
d.neumann at leibniz-lib.de<mailto:d.neumann at leibniz-lib.de>
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Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
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Sitz der Stiftung: Adenauerallee 160 in Bonn
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--
Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
Stiftung des öffentlichen Rechts;
Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian Grüter (Kaufm. Geschäftsführer)
Sitz der Stiftung: Adenauerallee 160 in Bonn
Vorsitzender des Stiftungsrates: Dr. Michael H. Wappelhorst
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--
****
Dirk Neumann
Collection Manager, Hamburg
Postal address:
Museum of Nature Hamburg
Leibniz Institute for the Analysis
of Biodiversity Change
Dirk Neumann
Martin-Luther-King-Platz 3
20146 Hamburg
+49 40 238 317 – 628
d.neumann at leibniz-lib.de<mailto:d.neumann at leibniz-lib.de>
www.leibniz-lib.de<http://www.leibniz-lib.de>
--
Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
Stiftung des öffentlichen Rechts;
Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian Grüter (Kaufm. Geschäftsführer)
Sitz der Stiftung: Adenauerallee 160 in Bonn
Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
--
Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
Stiftung des öffentlichen Rechts;
Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian Grüter (Kaufm. Geschäftsführer)
Sitz der Stiftung: Adenauerallee 160 in Bonn
Vorsitzender des Stiftungsrates: Dr. Michael H. Wappelhorst
On now at ROM, Saints, Sinners, Lovers, and Fools: 300 Years of Flemish Masterworks<https://url.avanan.click/v2/r01/___https:/www.rom.on.ca/whats-on/exhibitions/saints-sinners-lovers-and-fools-300-years-flemish-masterworks___.YXAzOmNhbGFjYWRlbXk6YTpnOmNmZjM5ODg5Y2E5MDllYjUwNDY3MjIzZTJkMjUwZTUyOjc6YjY2ZTo4NWRlZmZhYjY4NGUzMTY1NzJjYmI2N2E5MGEwZWQ2ODc3NWU3MjQ0MTgyMTlhN2RiNWU3YmI4ZGQ5ZGVmMTUwOmg6VDpO>. Tickets on sale now at rom.ca<https://www.rom.on.ca/en>.
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Advertising on NH-COLL-L is inappropriate.
--
****
Dirk Neumann
Collection Manager, Hamburg
Postal address:
Museum of Nature Hamburg
Leibniz Institute for the Analysis
of Biodiversity Change
Dirk Neumann
Martin-Luther-King-Platz 3
20146 Hamburg
+49 40 238 317 – 628
d.neumann at leibniz-lib.de<mailto:d.neumann at leibniz-lib.de>
www.leibniz-lib.de<imap://dneumann@webmail.leibniz-lib.de:993/fetch%3EUID%3E/INBOX/Privat/www.leibniz-lib.de>
--
Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
Stiftung des öffentlichen Rechts;
Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian Grüter (Kaufm. Geschäftsführer)
Sitz der Stiftung: Adenauerallee 160 in Bonn
Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
--
Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
Stiftung des öffentlichen Rechts;
Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian Grüter (Kaufm. Geschäftsführer)
Sitz der Stiftung: Adenauerallee 160 in Bonn
Vorsitzender des Stiftungsrates: Dr. Michael H. Wappelhorst
On now at ROM, Saints, Sinners, Lovers, and Fools: 300 Years of Flemish Masterworks<https://www.rom.on.ca/whats-on/exhibitions/saints-sinners-lovers-and-fools-300-years-flemish-masterworks>. Tickets on sale now at rom.ca<https://www.rom.on.ca/en>.
________________________________
À l'affiche : Vice, Vertu, Désir, Folie : Trois siècles de chefs-d'œuvre flamands<https://www.rom.on.ca/fr/whats-on/exhibitions/vice-vertu-desir-folie-trois-siecles-de-chefs-doeuvre-flamands>. Billets en vente sur rom.ca/fr<https://www.rom.on.ca/fr>.
--
****
Dirk Neumann
Collection Manager, Hamburg
Postal address:
Museum of Nature Hamburg
Leibniz Institute for the Analysis
of Biodiversity Change
Dirk Neumann
Martin-Luther-King-Platz 3
20146 Hamburg
+49 40 238 317 – 628
d.neumann at leibniz-lib.de<mailto:d.neumann at leibniz-lib.de>
www.leibniz-lib.de<imap://dneumann@webmail.leibniz-lib.de:993/fetch%3EUID%3E/INBOX/Privat/www.leibniz-lib.de>
--
Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
Stiftung des öffentlichen Rechts;
Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian Grüter (Kaufm. Geschäftsführer)
Sitz der Stiftung: Adenauerallee 160 in Bonn
Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
--
Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
Stiftung des öffentlichen Rechts;
Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian Grüter (Kaufm. Geschäftsführer)
Sitz der Stiftung: Adenauerallee 160 in Bonn
Vorsitzender des Stiftungsrates: Dr. Michael H. Wappelhorst
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