[Nhcoll-l] Certificate of Scientific Exchange COSE permit application process

[Brown, Herrick]

Laura and colleagues,
After nearly 10 months our COSE application was processed and a permit issued. I was notified by USFWS of the status with an email that contained minimal information beyond the permit number. I inquired if there was some sort of official document that was to be issued (as none was evident in the ePermits portal). This is part of the response that I received:

"The delay in processing this request was due to a need to change the format of the issued COSE documents within our ePermitting system.  In this regard, the COSE must be printed on special CITES security paper, and then physically mailed. "

Best,
Herrick


__

Herrick Brown, Ph.D., FLS
Curator
Andrew Charles Moore Herbarium (USCH)

803-777-8175
HBrown at mailbox.sc.edu<mailto:HBrown at mailbox.sc.edu> | www.herbarium.org<https://www.herbarium.org/>

Department of Biological Sciences
McCausland College of Arts and Sciences
University of South Carolina
Coker Life Science room 208
Columbia, SC 29208

[cid:3f5fe008-6b99-401c-a5ef-ee34b2c41aca]

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________________________________
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu> on behalf of Laura Bies <laurabiesoc at gmail.com>
Sent: Friday, January 23, 2026 2:07 PM
To: nhcoll-l at mailman.yale.edu <nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Certificate of Scientific Exchange COSE permit application process


I’ve been tracking delays in COSE renewals for a couple years now. I met with some folks from USFWS International Affairs in fall 2025. They were aware of the delays and offered the following tips:

  *   make sure you’re submitting your annual reports on time (even if you don’t have any exchanges to report) - if your file is up to date, renewal processing is faster
  *   respond quickly to any requests for additional information
  *   Submit your renewal 60-90 days ahead of expiration
  *   If you haven’t heard back, feel free to check in with staff about your renewal status after a month or 2


I’ll keep this one on my radar screen and continue to bring it up with FWS staff as appropriate.


Laura


[https://ci3.googleusercontent.com/mail-sig/AIorK4zvEmLg1bk410qm126-3wD99Dp8dCo0nuDIDGED_jxj91Doh0xTKWHTlXOrLU9Wf5H7L4CRdOP5r9RF]

  Laura Bies

  Executive Director

  202.905.9141

  www.birdnet.org<http://www.birdnet.org/>

  www.ornithologyexchange.org<http://www.ornithologyexchange.org/>


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