[Nhcoll-l] [HERBARIA] Urgent iDigBio Reminder: ACT NOW to ensure your images and other media are not lost forever

[Andrey Yena]

Dear Colleagues,

I'm seeking advice on how to organize an exhibition on regional flora in a
local history museum. I'd be extremely grateful if any of my colleagues
could share any suggestions based on the best experience available.

With the best wishes

Andrey V. Yena
Dr. Biol. Sc., Professor,  Dept. of  Forestry and Horticulture Construction,
Curator of Herbarium CSAU
Agrotechnological Academy of the
V.I. Vernadsky Crimean Federal University
Simferopol
Crimea
RF
email: an.yena at gmail.com

пн, 20 июл. 2026 г. в 15:02, Nelson,Gil via HERBARIA <
herbaria at lists.engr.oregonstate.edu>:

> [This email originated from outside of OSU. Use caution with links and
> attachments.]
> SUBJECT: Urgent iDigBio Reminder: ACT NOW to ensure your images and other
> media are not lost forever
>
> iDigBio is permanently shutting down its servers at the University of
> Florida in August. All images and media will be permanently deleted.
> Hence, access to all media and image files currently visible in the
> <https://portal.idigbio.org/>*iDigBio
> Portal*
> <https://portal.idigbio.org/>
> will terminate on 31 August 2026.
>
> Here is what you must do to preserve your images:
>
>    1. If your collection records contain links to media/images that are
>    physically stored on iDigBio’s servers and those media/images are not moved
>    to another storage resource, they will be permanently deleted and lost
>    forever.
>    2. If your images or other media have been moved to another storage
>    resource but the links/URIs in your specimen records are not updated to the
>    new location, the images will become inaccessible to GBIF and other
>    aggregators.
>    3. If your media/images have been moved to another storage resource,
>    the record links/URIs have been updated, but the modified/updated
>    records have not been republished to GBIF and other aggregators, your
>    images will not be accessible.
>    4. If your media/images have been moved to another storage resource,
>    the record links/URIs have been updated, and the modified/updated records
>    have been republished to GBIF or another aggregator, the media/images can
>    be accessed as usual. COMPLETING ALL 3 STEPS ABOVE IS THE ONLY WAY TO
>    ENSURE CONTINUED ACCESS TO YOUR IMAGES.
>
>
> What if my images are served in a Symbiota portal?
> The Symbiota Support Hub (SSH) team at the University of Kansas (KU) is
> aware that some active Symbiota portals contain primary media/images that
> are stored on and/or linked to iDigBio servers. The SSH team will be making
> every effort over the coming weeks to permanently transfer these
> media/images to KU infrastructure and update linkages as needed to ensure
> their long-term accessibility through the Symbiota portals and other
> aggregators downstream.
>
> *>>> You must take action now to ensure that your media/image files are
> not permanently deleted and remain accessible via other aggregators! <<<*
> *>>> iDigBio cannot perform these tasks for you! <<<*
>
> What if I have questions?
> More information is available at
> *https://idigbio.gbif.us/post/2026/media-update/*
> <https://idigbio.gbif.us/post/2026/media-update/>
> . Otherwise,  you may contact *Cat Chapman*
> <cchapman at floridamuseum.ufl.edu>, our Biodiversity Informatics Manager,
> with any additional questions.
>
> Best,
>
> Gil
>
> Gil Nelson PhD, Director
>
> Integrated Digitized Biocollections (iDigBio)
> Immediate Past President, Natural Science Collections Alliance (NSCA)
>
> Florida Museum of Natural History
>
> University of Florida
>
> *gnelson at floridamuseum.ufl.edu* <gnelson at floridamuseum.ufl.edu>
>
> [image: FM_logo_horizontal_CMYK]
>
>
> _______________________________________________
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>


-- 
Andriy V. Yena
Dr. Biol. Sc., Professor,  Dept. of  Forestry and Horticulture Construction,

Curator of Herbarium CSAU
Agrotechnological Academy of the
V.I. Vernadsky Crimean Federal University
Simferopol
Crimea
email: an.yena at gmail.com
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