[Nhcoll-l] [EXTERN] De Minimis imports to the United States
Chris Grinter
cgrinter at calacademy.org
Tue May 26 16:06:40 EDT 2026
It's still worth clearing your 3-177 before it hits US customs ports - you
can talk to many USFWS agents who say it's not necessary, until the box
hits a CBP inspector rejects or confiscates. I've heard of multiple
rejections of boxes lately that lacked a 3-177 on the outside of the box.
Christopher C. Grinter
Senior Collection Manager of Entomology
Secretary, The Lepidopterists’ Society
Subject Editor: Lepidoptera, The Pacific Coast Entomological Society
California Academy of Sciences
55 Music Concourse Dr
San Francisco, CA 94118
T 415.379.5320
CAS in the news - $10M for digitization
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On Tue, May 26, 2026 at 12:58 PM Dirk Neumann <d.neumann at leibniz-lib.de>
wrote:
> Thanks Carol!
>
> It seems, that HS 9705.2900 get's more and more accepted and opens a route
> with less hurdles - has been a long way, but happy to hear that FedEx et
> al. handle it increasingly well and specifically check back for the code in
> combination with respective verbiage.
>
> Wit best wishes
> Dirk
>
>
> Am 26.05.2026 um 20:35 schrieb Carol Spencer:
>
> Just to chime in, we also have still been sending material to and from
> foreign institutions into or out of the US. I will just repeat what Ben and
> Dirk said, after submitting all your paperwork for your USFWS edecs, let
> the USFWS office know at least 48 hours ahead of time (per law) that the
> material is coming- I do this myself via telephone, I don't have the
> foreign institutions do this; and make sure to declare the material with
> the correct harmonized code (*HS 9705.29.00)* on the FedEx invoice AND on
> a letter, and include the museum invoice and any other relevant paperwork.
> We have only had one incident where the material was returned to a museum,
> but that was an issue with the harmonized code not being declared
> correctly.
> We use FedEx because that's what UC Berkeley has an account with, and also
> because we don't have a non-designated port exemption for ER- Kentucky
> port, where DHL often comes in. But other institutions have a
> permanent exemption for that port.
> Good luck
> Carol
>
>
>
> On Tue, May 26, 2026 at 11:04 AM Dirk Neumann <d.neumann at leibniz-lib.de>
> wrote:
>
>> Thanks a lot, Ben, for your additional details - as comprehensive and
>> useful as always, much appreciated!
>>
>> Dirk
>>
>>
>> Am 26.05.2026 um 16:21 schrieb Benjamin Hess:
>>
>> Eirik and nhcoll,
>>
>> To add to Dirk's comment, YES, proceed as normal. We have had numerous
>> imports with no implications (or added costs) evident under the De Minimis
>> rule using all the shipping vendors. I would like to add a few
>> recommendations based upon experience with archaeological, herbarium, and
>> zoological material.
>>
>> 1. DHL, FedEx, and UPS are all fine. If using DHL as Dirk suggested,
>> there are some challenges to where the port of entry will be with regard to
>> the USFWS Port of Clearance. Send an early notification email if using DHL
>> to the Erlanger, KY USFWS (fwsole_ercvg at fws.gov | fws.cvg at dhl.com)
>> and include usfwsall at dhl.com as well. The DHL email (usfwsall)
>> includes the following ports of entry: ATL – AT, CVG – ER (non-designated)
>> and LO, JFK – NY, LAX – LA, MIA – MI, and ORD – CH.
>> 1. Page 3 of this DHL Express document gives the likelihood of the
>> USA port of entry based upon the global sending location.
>> 2. https://dhlpro.com/media/37004/dhl-express-usa-overview_en.pdf
>> <https://url.avanan.click/v2/r01/___https://dhlpro.com/media/37004/dhl-express-usa-overview_en.pdf___.YXAzOmNhbGFjYWRlbXk6YTpnOjhkMjRmODgxYjBkNDE4NTcwYjk2MjgyNGQxODg3NGRlOjc6MDgwNjo3ZGU4MGU1ZGE2MzM2MTM4NDcyNTU1NjFkMGMyYmZiY2QxY2U3N2I1NzI1MmIwZjhkNGM2YzEyMGY1NWU0YmM3Omg6VDpO>
>> 2. FedEx has a USFWS designated port of entry in Memphis, TN (
>> fwsole_memphis at fws.gov), and UPS has a USFWS designated port of entry
>> in Louisville, KY (fwsole_louisville at fws.gov). Contact them in
>> advance.
>> 3. Similar to the European Union details sent by Dirk on 04 Jul 2026
>> to the nhcoll listserv, I recommend following the guidance similar to
>> the EU regulations.
>> 1. 28 June 2025, the new EU regulation (EU) 2019/880 on the
>> introduction and import of cultural goods entered fully into force.
>> 2. State the value of the material is $1.00 (one-dollar value).
>> 3. USE A HARMONIZED TARIFF CODE IN A COVER LETTER
>> 1. I declare that the goods contained in this shipment are in
>> the following harmonized tariff code schedule: *HS 9705.29.00:*
>> collections & collectors' pieces of zoological, botanical, mineralogical,
>> anatomical, historical, archaeological, palaeontological, ethnographic or
>> numismatic interest.
>> 4. DEFINE YOUR MATERIAL BASED ON THE TARIFF CODE
>> 1. *BOTANICAL OR HERBARIUM MATERIAL:* This shipment contains
>> dead, dried, accessioned botanical museum specimens. All materials enclosed
>> are for scientific research purposes only and are exclusively exchanged
>> between scientific institutions. The specimens were collected and are
>> maintained for scientific research, have *no commercial value*,
>> and are not for resale. The included species are NOT CITES or ESA listed,
>> or protected locally in the country of origin. Furthermore, the contents of
>> this shipment are NOT antiquities, works of art, or regulated cultural
>> goods.
>> 2. *ZOOLOGICAL MATERIAL:* This shipment contains (COUNT) fluid
>> preserved AND/OR (COUNT) dry accessioned zoological museum specimens that
>> are for scientific research purposes only and are exclusively exchanged
>> between scientific institutions. The specimens were collected and are
>> maintained for scientific research, have *no commercial value*,
>> and are not for resale. The included species are NOT CITES or ESA listed or
>> protected locally in the country of origin. Furthermore, the contents of
>> this shipment are NOT antiquities, works of art, or regulated cultural
>> goods.
>> 4. *Work with your US-based collaborating institution to
>> communicate with US agencies and customs in advance.*
>> 1. As Dirk suggested, the receiving (US-based) institution should
>> communicate with USFWS and any other necessary regulatory agency, as well
>> as US customs.
>> 2. THE US-INSTITUTION SHOULD SEND AN EARLY NOTIFICATION EMAIL TO
>> THE US CUSTOMS AND BORDER PROTECTION (CBP).
>> 1. The incoming material and associated documentation will be
>> reviewed by the CBP.
>> 2. They can help guide if there are other specific agencies
>> that may require a check for your material.
>> 3. To facilitate the customs checks and help if the shipment
>> arrives at a different port of entry, I recommend sending an email to the
>> CBP General email (aptlabtc at cbp.dhs.gov
>> <aptlabtc at cbp.dhs.gov?subject=Biological%20Materials>). This
>> email includes the US CBP Agricultural and Biological Coordinators will
>> help connect you to a CBP Biological Specialist Agent at a specific port of
>> entry or across ports.
>> 4. If any material is time-sensitive or temperature sensitive,
>> this step is critical to ensure there are no delays.
>> 5. There can be challenges with getting clear answers from a
>> shipping vendor (e.g., DHL, FedEx, UPS, etc.), but a CBP Agent will
>> normally provide the US-Institution with better answers and guidance.
>>
>> Sincerely,
>>
>> Ben
>>
>>
>> On Tue, May 26, 2026 at 3:46 AM Dirk Neumann <d.neumann at leibniz-lib.de>
>> wrote:
>>
>>> Hi Eirik,
>>>
>>> perfer FedEx over DHL Express; at the air hub of DHL Express in
>>> Erlanger/Kentucky USFWS clearance caused repeated issues, FedEx/Memphis is
>>> well better organised.
>>>
>>> Regarding de minimis, proceed as usual: The declared value should be 1
>>> USD to avoid potential charges of value added taxes upon import. Make sure
>>> to contact your receiving institution in advance, as import/USFWS clearance
>>> must be done by the recipient/receiving institution.
>>>
>>> Hope this helps
>>> With best wishes
>>> Dirk
>>>
>>>
>>>
>>>
>>> Am 25.05.2026 um 10:03 schrieb Eirik Rindal:
>>>
>>> Hi,
>>>
>>>
>>>
>>> Does anybody know if this has been resolved? Is it safe to send museum
>>> material to the US again with the main services like DHL, FedEx etc.
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> Sincerely,
>>>
>>> Eirik Rindal, PhD
>>>
>>> https://orcid.org/0000-0003-1568-6386
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>>>
>>>
>>>
>>> Natural History Museum
>>>
>>> P.O. Box 1172
>>> Blindern
>>> 0318 Oslo
>>>
>>> Norway
>>>
>>>
>>>
>>> Tlf: + 47 402 24 872
>>>
>>>
>>>
>>> _______________________________________________
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>>> ******
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>>>
>>>
>>> *Dirk Neumann*
>>>
>>> Collection Manager, Hamburg
>>>
>>>
>>>
>>> Postal address:
>>>
>>> *Museum of Nature Hamburg*
>>> Leibniz Institute for the Analysis
>>>
>>> of Biodiversity Change
>>>
>>> Dirk Neumann
>>>
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>>>
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>>> +49 40 238 317 – 628
>>>
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>>> --
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>>> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>>>
>>> Stiftung des öffentlichen Rechts;
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>>> Grüter (Kaufm. Geschäftsführer)
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>>
>>
>> --
>>
>> *Benjamin M. Hess | EEB Museums Registrar | **EEB Museums Safety
>> Representative to the RMC *
>>
>> University of Michigan | LSA Ecology & Evolutionary Biology | Research
>> Museums Center
>>
>> 3600 Varsity Drive, Ann Arbor MI 48108-2228
>>
>> bmhess at umich.edu | 734-764-2432
>>
>>
>>
>>
>> --
>>
>> ******
>>
>>
>>
>> *Dirk Neumann*
>>
>> Collection Manager, Hamburg
>>
>>
>>
>> Postal address:
>>
>> *Museum of Nature Hamburg*
>> Leibniz Institute for the Analysis
>>
>> of Biodiversity Change
>>
>> Dirk Neumann
>>
>> Martin-Luther-King-Platz 3
>>
>> 20146 Hamburg
>> +49 40 238 317 – 628
>>
>> *d.neumann at leibniz-lib.de <d.neumann at leibniz-lib.de>*
>>
>>
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>>
>>
>>
>> --
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>> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>>
>> Stiftung des öffentlichen Rechts;
>> Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian
>> Grüter (Kaufm. Geschäftsführer)
>> Sitz der Stiftung: Adenauerallee 160 in Bonn
>> Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
>>
>>
>> --
>> Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
>> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>>
>> Stiftung des öffentlichen Rechts;
>> Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian
>> Grüter (Kaufm. Geschäftsführer)
>> Sitz der Stiftung: Adenauerallee 160 in Bonn
>> Vorsitzender des Stiftungsrates: Dr. Michael H. Wappelhorst
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>> natural history collections to ensure their continuing value to
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>
> --
> Carol L. Spencer, Ph.D.
> Staff Curator of Herpetology
> Museum of Vertebrate Zoology,
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> UC Berkeley
> Secretary, American Society of Ichthyologists and Herpetologists
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> For Loans or Specimen verification/photo requests, please fill out this
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> For sending packages/specimens via FedEx, UPS, etc. use this:
> Carol Spencer
> 163 Weill Hall
> University of California
> Berkeley, CA 94720
>
>
> --
>
> ******
>
>
>
> *Dirk Neumann*
>
> Collection Manager, Hamburg
>
>
>
> Postal address:
>
> *Museum of Nature Hamburg*
> Leibniz Institute for the Analysis
>
> of Biodiversity Change
>
> Dirk Neumann
>
> Martin-Luther-King-Platz 3
>
> 20146 Hamburg
> +49 40 238 317 – 628
>
> *d.neumann at leibniz-lib.de <d.neumann at leibniz-lib.de>*
>
> www.leibniz-lib.de
>
>
>
> --
> Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>
> Stiftung des öffentlichen Rechts;
> Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian
> Grüter (Kaufm. Geschäftsführer)
> Sitz der Stiftung: Adenauerallee 160 in Bonn
> Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
>
>
> --
> Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>
> Stiftung des öffentlichen Rechts;
> Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian
> Grüter (Kaufm. Geschäftsführer)
> Sitz der Stiftung: Adenauerallee 160 in Bonn
> Vorsitzender des Stiftungsrates: Dr. Michael H. Wappelhorst
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> _______________________________________________
> NHCOLL-L is brought to you by the Society for the Preservation of
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