[yul-naco] Treat Williams and dates

[Xu, Jia]

Dear colleagues,

Thanks, Wheat!   There is another way of searching the history of versions of NARs in Connexion Client, which works the same as Adam’s approach.

The steps are: click on Authorities > Search > LC Names and Subjects History …

For example, search by LCCN (In:): no 97044091

[cid:image001.png at 01D9A4FA.679222F0]

The search results show all 7 versions of the NAR.

[cid:image002.png at 01D9A4FA.679222F0]

Thanks!
Jia


Jia Xu  徐佳
Chinese Technical Services Librarian
Yale University Library Technical Services
344 Winchester Avenue
New Haven, CT 06511-1918
(203)436-9176
jia.xu at yale.edu<mailto:jia.xu at yale.edu>


From: YUL-NACO <yul-naco-bounces at mailman.yale.edu> On Behalf Of Meier, Tachtorn
Sent: Thursday, June 22, 2023 11:01 AM
To: yul-naco at mailman.yale.edu
Subject: [yul-naco] FW: Treat Williams and dates

Hello,

In case you are not on the AUTOCAT list. Adam Schiff provided an informative post about reading the NAR as well as how to search the history of versions of NARs in the Connexion Client. I wasn’t aware of the Connexion function and thought it might be helpful to share it on this list.

Best,
Wheat


From: AUTOCAT <AUTOCAT at LISTSERV.SYR.EDU<mailto:AUTOCAT at LISTSERV.SYR.EDU>> On Behalf Of Adam L Schiff
Sent: Thursday, June 15, 2023 5:02 PM
To: AUTOCAT at LISTSERV.SYR.EDU<mailto:AUTOCAT at LISTSERV.SYR.EDU>
Subject: [AUTOCAT] Treat Williams and dates

As a NACO trainer, I thought I would pipe in on this topic.

A few things to be aware of.  First, it helps to view the entire MARC authority record, to view the information that was added to the record over time.  Let's take a look at the current record:

010  no 97044091
040  MdU ǂb eng ǂe rda ǂc MdU ǂd CSt ǂd ScU ǂd NcD
046  ǂf 1951-12-01 ǂg 2023-06-12 ǂ2 edtf
1001 Williams, Treat
370  Rowayton (Conn.) ǂb Dorset (Vt.) ǂ2 naf
372  Acting ǂa Motion pictures--Production and direction ǂ2 lcsh
374  Actors ǂa Motion picture producers and directors ǂ2 lcsh
377  eng
4001 Williams, Richard, ǂd 1951-2023
670  Once upon a time in America [VR] c1994: ǂb credits (Treat Williams)
670  LC database, July 23, 1997 ǂb (hdg.: Williams, Treat)
670  Internet movie database, July 24, 1997 ǂb (Treat Williams; real name, Richard Williams; actor, director;  b. Dec. 1, 1951, Rowayton, Conn., USA)
670  IMDb, February 12, 2018: ǂb (Treat Williams; actor, director, producer)
670  Entertainment Weekly website, article dated June 12, 2023, viewed online June 13, 2023 ǂb (Treat Williams, the prolific actor of stage and screen, has died at age 71; died in a motorcycle accident in Dorset, Vt. on June 12, 2023)

You can tell from the 010 that this authority record was created in 1997, by the University of Maryland (040 $a MdU $c MdU).  The first 670 indicates the item that was being cataloged, a videorecording.  The only information on that was his name in the credits.  No information there about his birth dates.  If a name is unique, NACO policy is to only add a birth/death date if the information is readily available.  For a unique name, there would be no reason to go elsewhere to look for a date.  However, you can see from the second 670, that the University of Maryland cataloger searched the LC catalog and that LC already had the access point Williams, Treat in its database (i.e., on catalog records).  The next day, on July 24, they searched IMDb and found both his real name and his birth date.  Since the preferred name was unique, and since LC had already used the access point without dates, the cataloger established the name without dates, in order to not have to have LC and other libraries change the heading in their catalogs.  However, because the name Richard Williams was not unique, the birth date was added to the variant access point in order to differentiate it from other people with the same name.  All of this is normal NACO practice.

When Williams died, the death date was added to the variant access point and added as well in coded form in 046 $g.

Now, if the NACO cataloger had not searched the LC database (or OCLC for that matter) and discovered that Williams, Treat had already been used in catalog records, they probably would have added the birth date in the 100 field, since it has long been NACO policy to add a birth/death date even if an access point is unique, if the date information is readily available (which usually means, in the item being cataloged).  Only if the name chosen as the preferred name for use in the 100 field had a conflict with other people with the same name would a NACO cataloger be required to do additional research to determine what to add to the access point to break the conflict (which could be a date, an occupation, or some other distinguishing characteristic).  NACO catalogers will usually prefer a date if that information is available.

For those of you who use OCLC Connexion, are you aware that you can view each iteration of an authority record, to see what changes have been made successively?  On the toolbar in Connexion Client, you click on Authorities > Show > LC Superseded Versions.  You can then view the authority record's history over time.  Here's what the first version looked like when added to the authority file on July 25, 1997:

010  no 97044091
040  MdU ǂc MdU
1001 Williams, Treat
4001 Williams, Richard, ǂd 1951-
670  Once upon a time in America [VR] c1994: ǂb credits (Treat Williams)
670  LC database, July 23, 1997 ǂb (hdg.: Williams, Treat)
670  Internet movie database, July 24, 1997 ǂb (Treat Williams; real name, Richard Williams; actor, director;  b. Dec. 1, 1951, Rowayton, Conn., USA)

Then it wasn't changed until February 8, 2017, when RDA attributes were added to it by Stanford University:

 010  no 97044091
040  MdU ǂb eng ǂe rda ǂc MdU ǂd CSt
046  ǂf 1951-12-01 ǂ2 edtf
1001 Williams, Treat
370  Rowayton (Conn.) ǂ2 naf
374  Actors ǂ2 lcsh
375  male
377  eng
4001 Williams, Richard, ǂd 1951-
670  Once upon a time in America [VR] c1994: ǂb credits (Treat Williams)
670  LC database, July 23, 1997 ǂb (hdg.: Williams, Treat)
670  Internet movie database, July 24, 1997 ǂb (Treat Williams; real name, Richard Williams; actor, director;  b. Dec. 1, 1951, Rowayton, Conn., USA)

On March 20, 2018, the University of South Carolina enhanced the record again:

010  no 97044091
040  MdU ǂb eng ǂe rda ǂc MdU ǂd CSt ǂd ScU
046  ǂf 1951-12-01 ǂ2 edtf
1001 Williams, Treat
370  Rowayton (Conn.) ǂ2 naf
372  Acting ǂa Motion pictures--Production and direction ǂ2 lcsh
374  Actors ǂa Motion picture producers and directors ǂ2 lcsh
375  Males ǂ2 lcdgt
377  eng
4001 Williams, Richard, ǂd 1951-
670  Once upon a time in America [VR] c1994: ǂb credits (Treat Williams)
670  LC database, July 23, 1997 ǂb (hdg.: Williams, Treat)
670  Internet movie database, July 24, 1997 ǂb (Treat Williams; real name, Richard Williams; actor, director;  b. Dec. 1, 1951, Rowayton, Conn., USA)
670  IMDb, February 12, 2018: ǂb (Treat Williams; actor, director, producer)

On June 13, 2023, Duke University added the information about his death and closed off the date in the 400 field:

010  no 97044091
040  MdU ǂb eng ǂe rda ǂc MdU ǂd CSt ǂd ScU ǂd NcD
0248 ǂ1 http://viaf.org/viaf/38145602351001360827
0248 ǂ1 http://www.wikidata.org/entity/Q352730
0248 ǂ1 https://isni.org/isni/000000011450729X
046  ǂf 1951-12-01 ǂg 2023-06-12 ǂ2 edtf
1001 Williams, Treat
370  Rowayton (Conn.) ǂb Dorset (Vt.) ǂ2 naf
372  Acting ǂa Motion pictures--Production and direction ǂ2 lcsh
374  Actors ǂa Motion picture producers and directors ǂ2 lcsh
377  eng
4001 Williams, Richard, ǂd 1951-2023
670  Once upon a time in America [VR] c1994: ǂb credits (Treat Williams)
670  LC database, July 23, 1997 ǂb (hdg.: Williams, Treat)
670  Internet movie database, July 24, 1997 ǂb (Treat Williams; real name, Richard Williams; actor, director;  b. Dec. 1, 1951, Rowayton, Conn., USA)
670  IMDb, February 12, 2018: ǂb (Treat Williams; actor, director, producer)
670  Entertainment Weekly website, article dated June 12, 2023, viewed online June 13, 2023 ǂb (Treat Williams, the prolific actor of stage and screen, has died at age 71; died in a motorcycle accident in Dorset, Vt. on June 12, 2023)

Adam L. Schiff
Principal Cataloger
University of Washington Libraries
(206) 543-8409
aschiff at uw.edu<mailto:aschiff at uw.edu>

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