[Yale ArchivesSpace] Update on AS index issues

[Wisner, Melissa]

Hi Everyone,

I wanted to point out from my email yesterday, that while staff are working in PROD AS during this time, they may continue to see spotty search results or inability to retrieve records via barcode. The bug fix in the container management plugin (in place now) prevents the problem going forward, but the re-index of all existing top container records needs to happen to correct any lingering cases in the database.

Since this work was successful in Dev and Test, Library IT is looking for a variable in the PROD instance. There have been reports of other index inconsistencies that might be outside the scope of this container management bug fix (e.g. Not retrieving an imported record). Again, Library IT will follow up on several recommendations from Lyrasis and HM today.

Melissa Wisner


On Aug 14, 2015, at 8:09 AM, Wisner, Melissa <melissa.wisner at yale.edu<mailto:melissa.wisner at yale.edu>> wrote:

Good Morning,

This work completed successfully yesterday on the Dev and Test instances. However, only a portion of the work was successful in PROD.

The new container management plugin is in place on PROD, but the re-index of top container records did not work. Library IT is following up today on several suggestions from Lyrasis and HM. We will let you know when this remaining step is complete.

Staff should continue to use PROD AS. Please send any questions to libraryit at yale.edu<mailto:libraryit at yale.edu>.

Melissa



On Aug 13, 2015, at 10:30 AM, Wisner, Melissa <melissa.wisner at yale.edu<mailto:melissa.wisner at yale.edu>> wrote:

Hello,

Several staff reported problems retrieving newly added records to ArchivesSpace via barcode. After discussing with Hudson Molonglo, they determined this was a bug in our custom plugin for top container records. HM has corrected the bug and we have configured the new plugin on the DEV ArchivesSpace instance. The additional step of running a partial re-index of all top container records was also completed overnight. This morning staff confirmed the expected results.

The next step is to apply this fix and re-index step in the TEST and PROD instances of AS. Work will begin today (Thursday) during business hours on the TEST AS instance. Please be aware that this will result in brief downtime for the TEST instance this morning (http://test-aspace.library.yale.edu). Once the new plugin is in place, the re-index step will begin. If you do use TEST AS today, please be aware you may notice spotty results as the data is being re-indexed.

Work on PROD AS will commence this evening after 5pm. Same outline, brief downtime to apply the changes, and the partial re-index is estimated to take up to 14 hours to complete. The re-index may be faster in PROD, as the server is more robust than DEV, but an estimate would be a restored PROD AS index at 8AM tomorrow (Friday).

Melissa Wisner
Library IT
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