[Yale ArchivesSpace] Lyrasis ASpace Updates

[Wisner, Melissa]

Hello Everyone,

I know it has been many days of down time and some of you have emailed to ask about status, alternative work and workflows.

We wanted to share an update on the overall process to get to a hosted instance as soon as possible.

All applications brought up by Yale need to undergo an Information Security Design Review. Yale has an InfoSec Office that manages the review. Basically this means they audit the system environment to make sure data is protected from harm, users are protected from harm, business continuity measures, etc. This morning we completed all the work to get to a provisional clearance to go live in a hosted environment. This is great news. We hope to have final clearance before/by Friday. We've worked with InfoSec many times and this is the typical process.

There is an instance online with Lyrasis that is a copy of our production data as of 1/20/16. Lyrasis restored our database, rebuilt the index, and ran a successful resequence. The YAMS committee and a few super users offered to help with the testing today. They have been checking out the new instance and are confirming everything works as needed. Very positive results so far. I believe a bit more testing will continue tomorrow.

Folk have asked about any data they created/worked on  on Thursday 1/21/16. Please know that YAMS and Lyrasis IT staff are discussing options for recovery and ideally automated data restore. As soon as details are known (we suspect several courses of action will be needed), YAMS will be in touch with you.

We are still striving towards the goal of a full system, customized to Yale, to be available to staff Monday Feb 1. This is our goal and it needs to get done.

So many people are working to make this successful, stable, and secure. Please let us know if you have any questions or concerns about the process.

Good Evening,
YAMS Committee
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