[Yale ArchivesSpace] ArchivesSpace upgrade- Clear for work

[Tomecek, Christy]

Colleagues,

YAMS has completed QC in PROD after the upgrade to version 2.4.1. We have found no issues with existing workflows and functions. We did find that certain expected features for the PUI, such as the publish all/unpublish all plugin at series and lower levels, are not yet integrated, and that the style of the site (such as using chevrons in the hierarchical tree versus plus/minus signs) is not quite matching TEST. We are verifying when these will be added, but since our core functions are working, we are giving the all the clear to start work in PROD again. If you notice any issues with ArchivesSpace going forward, please let this listserv or any member of YAMS know.

Best wishes,

Christy (on behalf of the Yale Archival Management Systems Committee)
--

Christy Tomecek
Project Archivist
Fortunoff Video Archive for Holocaust Testimonies
Yale University Library
(203) 432-0367
christy.tomecek at yale.edu<mailto:christy.tomecek at yale.edu>
http://web.library.yale.edu/testimonies



From: YulASpace <yulaspace-bounces at mailman.yale.edu> On Behalf Of Wisner, Melissa
Sent: Friday, August 10, 2018 12:48 PM
To: yulaspace at mailman.yale.edu
Subject: Re: [Yale ArchivesSpace] Reminder: ArchivesSpace upgrade this weekend

Hello,

We are scheduled to upgrade the Production instance of ArchivesSpace this weekend. The process will begin late this evening, and continue through the weekend. On Monday morning, 8/13, please wait until YAMS sends an all clear email to yulaspace, before starting any work in ArchivesSpace.

All progress updates will be sent to this list.

Thank you,
Melissa

From: YulASpace [mailto:yulaspace-bounces at mailman.yale.edu] On Behalf Of Wisner, Melissa
Sent: Wednesday, August 08, 2018 1:26 PM
To: yulaspace at mailman.yale.edu<mailto:yulaspace at mailman.yale.edu>
Subject: [Yale ArchivesSpace] Reminder: ArchivesSpace upgrade this weekend

Good Morning,

A reminder that the upgrade of our production instance of ArchivesSpace will begin in the late evening of Friday August 10. Staff should cease work in the production instance by 5pm. Matthew's email details the important dates and times.

We will provide updates to the yulaspace list as the work progresses.

Thank you on behalf of YAMS,
Melissa



From: YulASpace [mailto:yulaspace-bounces at mailman.yale.edu] On Behalf Of Gorham, Matthew
Sent: Friday, August 03, 2018 10:11 AM
To: yulaspace at mailman.yale.edu<mailto:yulaspace at mailman.yale.edu>
Subject: [Yale ArchivesSpace] YUL ArchivesSpace Production Instance Upgrade Scheduled for August 10-12

Dear Colleagues,

Beginning next Friday, August 10 at the close of business and running through the weekend, YUL's production instance of ArchivesSpace will be upgraded to version 2.4.1. Version 2.4.1 is a minor release with no major changes to the application, but it does include some important bug fixes, including improvements to search functionality in the Public User Interface (PUI) which are necessary to implement before the upcoming soft launch of Archives at Yale. Members of YAMS have tested all core functionality and workflows in the staff interface of version 2.4.1 and found no show-stopping bugs. Additionally, all software integrations with ArchivesSpace have been tested (including Aeon, Preservica, ICE, and the LSF location update tool), and all are working as expected. Yale's test instance of ArchivesSpace (http://testarchivesspace.library.yale.edu<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Ftestarchivesspace.library.yale.edu&data=02%7C01%7Cchristy.tomecek%40yale.edu%7Cc33ee3c8514e4a51037408d5fee108f2%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636695164840598575&sdata=fGJCsuGY3pl808LWnt8fp1ZfUY3Pl6U5bAEp9gj6Km8%3D&reserved=0>) has already been updated to version 2.4.1 if users would like to try it out.

The release notes for version 2.4.1, with full details about the release, can be read here: https://github.com/archivesspace/archivesspace/releases/tag/v2.4.1<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Farchivesspace%2Farchivesspace%2Freleases%2Ftag%2Fv2.4.1&data=02%7C01%7Cchristy.tomecek%40yale.edu%7Cc33ee3c8514e4a51037408d5fee108f2%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636695164840608591&sdata=lvhGSdghq2zZoMTLE4QgIn2YvkkPLyOLfSqVQ3kR98o%3D&reserved=0>

The detailed schedule for the upgrade is as follows. Please note the dates and times when PROD will not be available for staff use and plan your work accordingly:

August 10, 5 pm - All work in ArchivesSpace PROD must cease.
August 11-12 - Upgrade in progress. ArchivesSpace PROD will not be available for staff use.
August 13, 8:30-10:30 am - YAMS members will perform quality control of the upgrade for approximately 2 hours. During this time, staff members may not log in to ArchivesSpace PROD. An all clear-message will be sent out to the Yale ArchivesSpace user listserv when it is safe for staff to resume working in ArchivesSpace.

If you have any questions, please let me know.

All my best,
Matthew (on behalf of the Yale Archival Management Systems Committee)

Matthew Gorham

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