[Yale ArchivesSpace] Staff Preparations for Debut of Archives at Yale

[Wisner, Melissa]

Good Morning,

Sending confirmation that the staff plugin for Publish/Unpublish all is in our production instance! Alison unpublished something this morning. So folks can start to work as they need to prior to the Tuesday soft-launch of the user interface.

Thanks again to Alison, Alicia, and YAMS for their support to develop this plugin.

Melissa

From: YulASpace [mailto:yulaspace-bounces at mailman.yale.edu] On Behalf Of Wisner, Melissa
Sent: Wednesday, August 29, 2018 3:22 PM
To: yulaspace at mailman.yale.edu
Subject: [Yale ArchivesSpace] Staff Preparations for Debut of Archives at Yale

Hello,

This is some more work-oriented information for staff using ArchivesSpace as we head into Labor Day. There are two main points for now:

  1.  The new Publish/Unpublish All feature
  2.  What you need to do in ArchivesSpace before leaving work on Friday 8/31

#1 Through the great support of YAMS and Alison Clemens and Alicia Detelich, staff have a new plugin called Publish/Unpublish All. We are working to make this plugin ready for use for Thursday (tomorrow) and Friday this week. This is to allow staff working in ArchivesSpace to publish and unpublish archival components en masse (e.g. all archival components for an in-process collection; all archival components under a specific accession or series).

I believe some staff orientation has been provided to folks in MSSA, but please do contact Alison or Alicia If you have questions about this new feature we hope you find time-saving. As a reminder, anything that is "published" in ASpace is going to show up immediately in Archives at Yale as of Tuesday September 4, so we wanted to give some lead time to unpublish anything you need to prior to the soft-launch. I'll send word when this change is in place. We are scheduled for it tonight, but just to be certain I'll send word.

#2 The work this weekend will be to bring up Archives at Yale new user interface AND transition our hosted server from the IBM cloud to the Amazon cloud. You may remember we made this same transition with our hosted DEV and TEST servers earlier this summer. All integrated services have been kept up to date about what they need to have in place for the change of cloud provider. ICE/Qdabra workflow with Robert Klingenberger, AV Preserve work with Fortunoff, and Preservica work with Euan. We expect brief downtime for Preservica Friday, so synchronization between Preservica and ArchivesSpace will briefly pause for that purpose.

This move does not require staff to save off data or deal with any data refresh. All production data will remain as is. Our other hosted instances will remain as is. However, we ask that by 6pm Eastern Friday August 31, all staff stop working in ArchivesSpace. This would include any automated routines, scripts, etc. as well.

We will use this email thread to share progress reports through the weekend.

Thank you,
Melissa Wisner



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