From melissa.wisner at yale.edu Mon Sep 3 21:14:07 2018 From: melissa.wisner at yale.edu (Wisner, Melissa) Date: Tue, 4 Sep 2018 01:14:07 +0000 Subject: [Yale ArchivesSpace] Archives at Yale is live Message-ID: Hello and Good Evening, The Archives at Yale project team is pleased to announce the successful soft-launch of Archives at Yale! It started Friday evening and we have just confirmed final readiness for tomorrow. Please feel free to search https://archives.yale.edu and continue to use the staff interface at https://archivesspace.library.yale.edu We anticipate that by 11am tomorrow a notice will be up in Yale Finding Aids database directing users to also try this new service. My sincerest, most heartfelt thanks to the team of colleagues that made this day happen. I commend your commitment, persistence, and enthusiasm for this project. Watching all of you work as a team, collaborating and supporting each other as colleagues and people, will forever be a career highlight for me. I'm so genuinely proud of all of you. Melissa -------------- next part -------------- An HTML attachment was scrubbed... URL: From karen.spicher at yale.edu Tue Sep 4 13:32:22 2018 From: karen.spicher at yale.edu (Spicher, Karen) Date: Tue, 4 Sep 2018 17:32:22 +0000 Subject: [Yale ArchivesSpace] : Agent and Subject task force update on record merging Message-ID: ArchivesSpace users, Since loading new authority records last month, the Agents and Subjects Task Force has been engaged in identifying and merging duplicate records. You may see daily changes in agent and subject records as we complete this process. Meanwhile, a reminder about the workflow for linking agents and subject to finding aids: 1. In ArchivesSpace, search for an an existing agent or subject record from a preferred authority. * For agents, prefer records from LCNAF, identifiable by an id.loc.gov URI in the Authority ID field * For subjects, prefer records from LCSH, identifiable by an id.loc.gov URI in the Authority ID field * For genres, prefer records from AAT, identifiable by a Getty URI in the Authority ID field. In the absence of an AAT genre record, prefer an LCGFT, RBMS, or GMGPC genre record. 1. If no existing agent or subject record from a preferred authority is found in ArchivesSpace, choose a "local" record in ArchiveSpace, if available. 2. If no local record is found, create a new record in conformance with YUL's ArchivesSpace Agent and Subject Records Best Practices. For the rest of September, please also observe the following: * Do not merge any agent or subject records. Merging is now underway by the Task Force members. * Do not edit existing URIs or temporary codes beginning "dts...", in Authority ID fields. Temporary codes identifying local records will be used by the Task Force during merging and will later be deleted. * When the work of the Task Force is complete, we will write again!. Questions or feedback are welcome. Please contact any member of the Task Force listed below. YUL ASpace Agents and Subjects Task Force Mark Custer Alicia Detelich Francis Lapka Sandra Markham Karen Spicher, chair -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Wed Sep 5 10:08:51 2018 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 5 Sep 2018 14:08:51 +0000 Subject: [Yale ArchivesSpace] Searches in YFAD are going to TEST YFAD right now Message-ID: All, Just a quick note that it looks like searchers in YFAD are going to TEST YFAD instead of production. LIT is investigating now. I'll write back once things are back to normal. Because things are going to TEST YFAD, please note that any requests will also go to TEST Aeon. Also, YFAD will need to be restarted to get things back to normal. Mark -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Wed Sep 5 10:28:47 2018 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 5 Sep 2018 14:28:47 +0000 Subject: [Yale ArchivesSpace] Searches in YFAD are going to TEST YFAD right now In-Reply-To: References: Message-ID: All, I'm happy to report that it looks like access has been restored for YFAD. Searching/requesting should function as expected again as of now. Mark From: Custer, Mark Sent: Wednesday, 05 September, 2018 10:09 AM To: yulfa-l at mailman.yale.edu; yulaspace at mailman.yale.edu Cc: Fitzgerald, Moira ; Ross, Stephen ; Landis, Bill Subject: Searches in YFAD are going to TEST YFAD right now All, Just a quick note that it looks like searchers in YFAD are going to TEST YFAD instead of production. LIT is investigating now. I'll write back once things are back to normal. Because things are going to TEST YFAD, please note that any requests will also go to TEST Aeon. Also, YFAD will need to be restarted to get things back to normal. Mark -------------- next part -------------- An HTML attachment was scrubbed... URL: From matthew.gorham at yale.edu Fri Sep 28 11:01:20 2018 From: matthew.gorham at yale.edu (Gorham, Matthew) Date: Fri, 28 Sep 2018 15:01:20 +0000 Subject: [Yale ArchivesSpace] Yale Archival Mangement Systems Committee membership and leadership transitions Message-ID: Dear Colleagues, I write to let you know of some changes in the membership and leadership of the Yale Archival Management Systems Committee (YAMS) for FY 2019. First, effective Monday, October 1, I will step down as Chair of YAMS, and Alicia Detelich (MSSA) and Eve Neiger (Beinecke) will step in as Co-Chairs of the committee. Alicia and Eve were key leaders of the Archives at Yale implementation project over the past year, and I am confident that their excellent leadership skills will serve YAMS and our ArchivesSpace user community well. This year YAMS also welcomes four new committee members. In addition to Eve Neiger, new members of the committee include Rosemary Davis (Beinecke), Cate Peebles (Yale Center for British Art), and Steelsen Smith (Library IT). Sandra Markham, who has served on YAMS since 2015, is rotating off, and we thank her for her contributions, especially her fantastic work on the Agents and Subjects Task Force project. As in years past, YAMS members serve as liaisons to ArchivesSpace repositories at Yale. ArchivesSpace liaisons serve as points of contact between users at a specific repository and the committee, and can provide support, such as arranging training sessions for staff, relaying questions or concerns to YAMS, etc. The current ArchivesSpace liaison assignments for each repository are as follows: * Beinecke Library: Matthew Gorham * DASHRS: Alison Clemens * Divinity: Christy Tomecek * Fortunoff Video Archive: Christy Tomecek * Haas Arts Library: Rosemary Davis * Historical Sound Recordings and OHAM: Euan Cochrane * Lewis Walpole Library: Alison Clemens * Manuscripts and Archives: Alicia Detelich * Medical Historical Library: Mark Custer * Music Library: Matthew Gorham * Peabody Museum: Mark Custer * Yale Center for British Art: Cate Peebles Please reach out to your repository's liaison if you need any support in your use of ArchivesSpace from YAMS, or feel free to contact the Co-Chairs directly. As always, please report any performance issues or other systems-related problems to Library IT at libraryit.entsys at yale.edu. All my best, Matthew (on behalf of the Yale Archival Management Systems Committee) Matthew Gorham Assistant Head of the Manuscript Unit for Processing Beinecke Rare Book & Manuscript Library, Yale University P.O. Box 208330 New Haven, CT 06520-8330 203.432.7364 matthew.gorham at yale.edu www.library.yale.edu/beinecke -------------- next part -------------- An HTML attachment was scrubbed... URL: