[Yale ArchivesSpace] Merging agent records in ArchivesSpace

[Detelich, Alicia]

Hi all,

I am writing to bring to your attention to some potentially unexpected behavior in ArchivesSpace. Please be aware that when merging agent records, if the agent record that will be merged (and then subsequently deleted from the database) contains a note or any contact details, that data will not be added to the record into which the agent record is being merged, and will be lost once the merge is complete. This is true for both the staff interface and the API.

Please be sure to review all agent records for the presence of contact details and notes before performing any merges. If you are performing merges via the API, I have a script that I can provide you which will check all of your records for the presence of notes or contact details prior to merging any records.

I have added a note to the Merging Records<https://docs.google.com/document/d/1-x447VQkhPyborBnGkoa1lvxmre7V2K7a1wi10EnHkY/edit#bookmark=id.w07x7ntex078> section of the Agents and Subjects Best Practices document in order to make YUL users aware of this situation. I intend to submit a JIRA ticket to ArchivesSpace as well, but it may be some time before this issue is resolved.

Thanks and please let me know if you have any questions.

Sincerely,

Alicia

Alicia Detelich
Archivist
Manuscripts and Archives
Yale University Libraries


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