[Yale ArchivesSpace] EAD ID and EAD Location fields for new finding aids

[Clemens, Alison]

Good morning, all,

This is a reminder to please be sure, when creating new finding aids, that a) the EAD ID field is filled out AND b) that the EAD Location field is left blank.

The EAD Location field is the field that stores the finding aid handle, and as of January the EAD export service has been creating new handles for anything that's newly published and subsequently writing back that handle to the "EAD Location" field overnight. The ArchivesSpace at Yale: User Manual<https://docs.google.com/document/d/1DI_7YNZy-RcjQ9hpMMbxJEkHFpYndzmDoG3ylOc38BY/edit?usp=sharing> indicates this process, and full instructions and information are here: Archives at Yale: Staff Training: Preparing PDF Creation<https://guides.library.yale.edu/c.php?g=754688&p=5719236>

Here's a screenshot of how the EAD ID and EAD Location fields should look for new collections:

[cid:image002.jpg at 01D4E488.570E30E0]

Please let YAMS<https://guides.library.yale.edu/archivesspace/home> know if you have any questions about this, and thank you for following the new procedures.

Best wishes,
Alison

Alison Clemens
Assistant Head of Arrangement and Description
Manuscripts & Archives, Yale University Library
P.O. Box 208240
New Haven, CT 06520-8240
203-432-9029
alison.clemens at yale.edu<mailto:alison.clemens at yale.edu>
https://web.library.yale.edu/mssa


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