From steelsen.smith at yale.edu  Wed Feb  5 10:29:30 2020
From: steelsen.smith at yale.edu (Smith, Steelsen)
Date: Wed, 5 Feb 2020 15:29:30 +0000
Subject: [Yale ArchivesSpace] Production Restart - Thursday 2/6 at 6pm
Message-ID: <BN6PR08MB36199D28968957EFC5DB9C62E7020@BN6PR08MB3619.namprd08.prod.outlook.com>

Dear ArchivesSpace Users,

In mid-January a bug was reported with the requesting functionality in the new Finding Aid View.

In certain circumstances a single click can result in multiple requests for the same item, generating spurious Aeon transactions. This is causing problems for Access Services staff in multiple units.

This problem was traced by an LIT consultant, Jay Terray ,to a JavaScript bug. Subsequently a patch was developed by Mark Custer. This patch has been applied in the test system and appears to resolve the issue. Moira, as AUG chair, has signed off on applying this fix, and YAMS cochairs Alicia and Eve have done the same.

Because this problem has been causing operational issues we are trying to deploy the fix as soon as possible. We have confirmed with the vendor that they will be able to perform a rollout at 6pm on Thursday, February 6. This rollout includes a restart of production and could result in an outage of both the PUI and the staff interface of up to 10 minutes. Please plan work accordingly.

If this rollout cannot proceed for any reason then please reach out to me as soon as possible so that alternative plans may be devised.

Thank you,
Steelsen



___________________________
Steelsen Smith
Technical Lead
Client Services and IT Operations
Yale Library IT
203.432.3333


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From mark.custer at yale.edu  Fri Feb  7 10:58:55 2020
From: mark.custer at yale.edu (Custer, Mark)
Date: Fri, 7 Feb 2020 15:58:55 +0000
Subject: [Yale ArchivesSpace] Production Restart - Thursday 2/6 at 6pm
In-Reply-To: <BN6PR08MB36199D28968957EFC5DB9C62E7020@BN6PR08MB3619.namprd08.prod.outlook.com>
References: <BN6PR08MB36199D28968957EFC5DB9C62E7020@BN6PR08MB3619.namprd08.prod.outlook.com>
Message-ID: <BN7PR08MB5219FB6C3E7A735CD6A61FCD8C1C0@BN7PR08MB5219.namprd08.prod.outlook.com>

All,

It looks to me like everything is working as expected now.  Thanks for getting this patch up so quickly, Steelsen!

As for the patch, Jay Terray deserves full credit for developing that, not me.  All that I did was test it out and push it up to our code base.

Kudos also to Melissa Barton for discovering this bug and reporting it so quickly!

All my best,

Mark



________________________________
From: Yulyams <yulyams-bounces at mailman.yale.edu> on behalf of Smith, Steelsen <steelsen.smith at yale.edu>
Sent: Wednesday, February 5, 2020 10:29 AM
To: yulaspace at mailman.yale.edu <yulaspace at mailman.yale.edu>
Cc: yulyams at mailman.yale.edu <yulyams at mailman.yale.edu>
Subject: [Yulyams] Production Restart - Thursday 2/6 at 6pm


Dear ArchivesSpace Users,



In mid-January a bug was reported with the requesting functionality in the new Finding Aid View.



In certain circumstances a single click can result in multiple requests for the same item, generating spurious Aeon transactions. This is causing problems for Access Services staff in multiple units.



This problem was traced by an LIT consultant, Jay Terray ,to a JavaScript bug. Subsequently a patch was developed by Mark Custer. This patch has been applied in the test system and appears to resolve the issue. Moira, as AUG chair, has signed off on applying this fix, and YAMS cochairs Alicia and Eve have done the same.



Because this problem has been causing operational issues we are trying to deploy the fix as soon as possible. We have confirmed with the vendor that they will be able to perform a rollout at 6pm on Thursday, February 6. This rollout includes a restart of production and could result in an outage of both the PUI and the staff interface of up to 10 minutes. Please plan work accordingly.



If this rollout cannot proceed for any reason then please reach out to me as soon as possible so that alternative plans may be devised.



Thank you,

Steelsen







___________________________
Steelsen Smith
Technical Lead

Client Services and IT Operations

Yale Library IT
203.432.3333




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From alison.clemens at yale.edu  Wed Feb 19 14:00:57 2020
From: alison.clemens at yale.edu (Clemens, Alison)
Date: Wed, 19 Feb 2020 19:00:57 +0000
Subject: [Yale ArchivesSpace] ASpace office hour today from 3:00-4:00
Message-ID: <BN7PR08MB6082B6562EA2FAD506A7368DF6100@BN7PR08MB6082.namprd08.prod.outlook.com>

Dear ASpace folks,

FYI, I'll host a virtual ArchivesSpace office hour this afternoon, from 3:00 to 4:00.

I'm happy to answer your ASpace-related questions.

You can reach me by phone at x29029 or by email/chat at alison.clemens at yale.edu<mailto:alison.clemens at yale.edu>.

Best,
Alison

Alison Clemens
Pronouns: she/her/hers
Head of Processing
Manuscripts & Archives, Yale University Library
P.O. Box 208240
New Haven, CT 06520-8240
203-432-9029
alison.clemens at yale.edu<mailto:alison.clemens at yale.edu>
https://web.library.yale.edu/mssa

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From steelsen.smith at yale.edu  Mon Feb 24 15:59:49 2020
From: steelsen.smith at yale.edu (Smith, Steelsen)
Date: Mon, 24 Feb 2020 20:59:49 +0000
Subject: [Yale ArchivesSpace] CAS Login to ArchivesSpace Staff Interface -
 Production Rollout This Week
Message-ID: <BN6PR08MB3619EDFE5B94D6FC7E4869D6E7EC0@BN6PR08MB3619.namprd08.prod.outlook.com>

Dear ArchivesSpace Users,

You may have noticed in the test instance of ArchivesSpace<https://testarchivesspace.library.yale.edu/> that there is a new option to log in with CAS - it's the blue button at the top of the sign-in modal that says "Yale NetID login:"

[cid:image001.jpg at 01D5EB27.A44D29F0]

This feature is coming to production this week.

If you have an ArchivesSpace account, then when you click on the "Yale NetID Login" button you will be redirected to CAS to enter your Yale NetID and password. You'll then be returned to ArchivesSpace and signed into your account. If you do not have an ArchivesSpace account then you will be taken to the account information page to update your details before an account is created for you automatically.

There are a few things to know:

  *   This is an extra (easier) way to log in - your existing ArchivesSpace password is still active, and logging in using the username and password field below the CAS button is still an option and will log you into the same account.
  *   NetID passwords cannot be used for API access. You'll still need to use your existing ArchivesSpace username/password combination when you log into the API

YAMS has approved for this change to be rolled out to production, which will take place the evening of 2/25, so CAS login will be an option starting on 2/26. We expect a momentary production outage while this change is applied.

Please feel free to reach out to me with any questions.

Cheers,
Steelsen




___________________________
Steelsen Smith
Technical Lead
Client Services and IT Operations
Yale Library IT
203.432.3333


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From matthew.gorham at yale.edu  Wed Feb 26 09:22:05 2020
From: matthew.gorham at yale.edu (Gorham, Matthew)
Date: Wed, 26 Feb 2020 14:22:05 +0000
Subject: [Yale ArchivesSpace] CAS Login to ArchivesSpace Staff Interface
 - Production Rollout This Week
In-Reply-To: <BN6PR08MB3619EDFE5B94D6FC7E4869D6E7EC0@BN6PR08MB3619.namprd08.prod.outlook.com>
References: <BN6PR08MB3619EDFE5B94D6FC7E4869D6E7EC0@BN6PR08MB3619.namprd08.prod.outlook.com>
Message-ID: <CY4PR08MB27910027D1FB3E03B7127A2DF7EA0@CY4PR08MB2791.namprd08.prod.outlook.com>

Hi Steelsen,

This is great news! A quick question - how will this affect procedures for creating new user accounts in ASpace, if at all?

All best,
Matthew

Matthew Gorham
Assistant Head of the Manuscript Unit
Beinecke Rare Book & Manuscript Library, Yale University
P.O. Box 208330
New Haven, CT 06520-8330
203.432.7364
www.library.yale.edu/beinecke<http://www.library.yale.edu/beinecke>
Pronouns: he/him/his

From: YulASpace <yulaspace-bounces at mailman.yale.edu> On Behalf Of Smith, Steelsen
Sent: Monday, February 24, 2020 4:00 PM
To: yulaspace at mailman.yale.edu
Cc: yulyams at mailman.yale.edu
Subject: [Yale ArchivesSpace] CAS Login to ArchivesSpace Staff Interface - Production Rollout This Week

Dear ArchivesSpace Users,

You may have noticed in the test instance of ArchivesSpace<https://testarchivesspace.library.yale.edu/> that there is a new option to log in with CAS - it's the blue button at the top of the sign-in modal that says "Yale NetID login:"

[cid:image001.jpg at 01D5EB27.A44D29F0]

This feature is coming to production this week.

If you have an ArchivesSpace account, then when you click on the "Yale NetID Login" button you will be redirected to CAS to enter your Yale NetID and password. You'll then be returned to ArchivesSpace and signed into your account. If you do not have an ArchivesSpace account then you will be taken to the account information page to update your details before an account is created for you automatically.

There are a few things to know:

  *   This is an extra (easier) way to log in - your existing ArchivesSpace password is still active, and logging in using the username and password field below the CAS button is still an option and will log you into the same account.
  *   NetID passwords cannot be used for API access. You'll still need to use your existing ArchivesSpace username/password combination when you log into the API

YAMS has approved for this change to be rolled out to production, which will take place the evening of 2/25, so CAS login will be an option starting on 2/26. We expect a momentary production outage while this change is applied.

Please feel free to reach out to me with any questions.

Cheers,
Steelsen




___________________________
Steelsen Smith
Technical Lead
Client Services and IT Operations
Yale Library IT
203.432.3333


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From steelsen.smith at yale.edu  Wed Feb 26 09:35:00 2020
From: steelsen.smith at yale.edu (Smith, Steelsen)
Date: Wed, 26 Feb 2020 14:35:00 +0000
Subject: [Yale ArchivesSpace] CAS Login to ArchivesSpace Staff Interface
 - Production Rollout This Week
In-Reply-To: <CY4PR08MB27910027D1FB3E03B7127A2DF7EA0@CY4PR08MB2791.namprd08.prod.outlook.com>
References: <BN6PR08MB3619EDFE5B94D6FC7E4869D6E7EC0@BN6PR08MB3619.namprd08.prod.outlook.com>
 <CY4PR08MB27910027D1FB3E03B7127A2DF7EA0@CY4PR08MB2791.namprd08.prod.outlook.com>
Message-ID: <DM5PR08MB3628315FE315CB32E625C1F9E7EA0@DM5PR08MB3628.namprd08.prod.outlook.com>

Hi Matthew,

Thanks for asking and I'm sorry I didn't directly address this in the previous email!

If you don't have an ArchivesSpace staff account at all (e.g., new staff member), then when you hit the "Yale NetID Login" button you will have an account created automatically. You are also taken to the user information page to update your own metadata (e.g., name, email, etc.). However, the new account has no privileges by default, so an admin from each repository will still need to assign you appropriate access.

I know we'd initially talked about also defining default access based on organizational roles, but the version of the CAS Plug-In that we modified didn't have this feature. Therefore automatic permission assignment is something we'll have to revisit once we're confident that the CAS login process is working in this simpler state.

Please let me know if you have any other questions or concerns, and thanks!

Best,
Steelsen



From: Gorham, Matthew <matthew.gorham at yale.edu>
Sent: Wednesday, February 26, 2020 9:22 AM
To: Smith, Steelsen <steelsen.smith at yale.edu>; yulaspace at mailman.yale.edu
Cc: yulyams at mailman.yale.edu
Subject: RE: CAS Login to ArchivesSpace Staff Interface - Production Rollout This Week

Hi Steelsen,

This is great news! A quick question - how will this affect procedures for creating new user accounts in ASpace, if at all?

All best,
Matthew

Matthew Gorham
Assistant Head of the Manuscript Unit
Beinecke Rare Book & Manuscript Library, Yale University
P.O. Box 208330
New Haven, CT 06520-8330
203.432.7364
www.library.yale.edu/beinecke<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.library.yale.edu%2Fbeinecke&data=02%7C01%7Csteelsen.smith%40yale.edu%7C5b3b337666dc44b2926808d7bac7417c%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637183237276513021&sdata=Fs9UKzSVM8X%2F17TJ4dgju0pJNCUPHZ5uVjQmR7Ubi6g%3D&reserved=0>
Pronouns: he/him/his

From: YulASpace <yulaspace-bounces at mailman.yale.edu<mailto:yulaspace-bounces at mailman.yale.edu>> On Behalf Of Smith, Steelsen
Sent: Monday, February 24, 2020 4:00 PM
To: yulaspace at mailman.yale.edu<mailto:yulaspace at mailman.yale.edu>
Cc: yulyams at mailman.yale.edu<mailto:yulyams at mailman.yale.edu>
Subject: [Yale ArchivesSpace] CAS Login to ArchivesSpace Staff Interface - Production Rollout This Week

Dear ArchivesSpace Users,

You may have noticed in the test instance of ArchivesSpace<https://testarchivesspace.library.yale.edu/> that there is a new option to log in with CAS - it's the blue button at the top of the sign-in modal that says "Yale NetID login:"

[cid:image001.jpg at 01D5EB27.A44D29F0]

This feature is coming to production this week.

If you have an ArchivesSpace account, then when you click on the "Yale NetID Login" button you will be redirected to CAS to enter your Yale NetID and password. You'll then be returned to ArchivesSpace and signed into your account. If you do not have an ArchivesSpace account then you will be taken to the account information page to update your details before an account is created for you automatically.

There are a few things to know:

  *   This is an extra (easier) way to log in - your existing ArchivesSpace password is still active, and logging in using the username and password field below the CAS button is still an option and will log you into the same account.
  *   NetID passwords cannot be used for API access. You'll still need to use your existing ArchivesSpace username/password combination when you log into the API

YAMS has approved for this change to be rolled out to production, which will take place the evening of 2/25, so CAS login will be an option starting on 2/26. We expect a momentary production outage while this change is applied.

Please feel free to reach out to me with any questions.

Cheers,
Steelsen




___________________________
Steelsen Smith
Technical Lead
Client Services and IT Operations
Yale Library IT
203.432.3333


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