[Yulcat-l] New & Updated documents: ENUM/CHRON & ISBN-13

[Steven Arakawa]

New and updated policies & procedures documents:

1. Provisional Policy for 13-Digit ISBNS has been added to the Editing 
section of the Cataloging at Yale/Policies & Procedures page:

http://www.library.yale.edu/cataloging/indexgeneral.htm

Direct link:

http://www.library.yale.edu/cataloging/Orbis2Manual/ISBN13.htm

YUL policies are documented for original cataloging, copy cataloging, and 
order records. For background on the 13-digit ISBN, you may want to look at 
Marsha Garman's PowerPoint slide show for ASG. There is a link provided to 
the slide presentation in the RELATED DOCUMENTS section. Although the 
13-digit ISBN only becomes the standard in 2007, many publishers are 
including it with the current standard 10-digit ISBN. At present OCLC 
cannot handle the 13-digit ISBN; OCLC currently stores the number in field 
024. You should generally use the 10-digit ISBN for searching until further 
notice. The 024 field in OCLC records should be left as is and not 
re-tagged when the record is exported from the WorldCat database.

2. ENUM/CHRON. (Also on Cataloging at Yale/Policies & Procedures in the 
Item Records section)

http://www.library.yale.edu/cataloging/Orbis2Manual/enumchron.htm

This document has been revised to clarify standards for recording 
enumerative and chronological designation  where gaps occur in bound 
volumes and for the rare situations when it is considered necessary to 
record alternate numbering schemes. Long story short, we will not use as 
much part detail in ENUM/CHRON as we would in  MFHD, where the detailed 
level-4 ANSI/NISO standard continues unchanged. Information about missing 
issues may be recorded (optionally) in Free Text. The ENUM/CHRON standards 
are intended to apply to situations where label printing is affected; staff 
who create item records where labels are not printed are free to include 
more detail.

We are also asking that staff who enter data into the ENUM/CHRON fields be 
aware of the necessity for line-breaks, and to insert a space (or in some 
exceptional cases, an underscore) to ensure that some of the lengthier 
serial call numbers are formatted correctly. The new examples demonstrate 
how ENUM/CHRON should be entered so call numbers format correctly  with the 
label printing program.

Other new items. a.  Instructions for the use of the descriptors Suppl. and 
Index are given along with examples. b. Alternative numbering punctuation 
is an equal sign (formerly parentheses in the Marking document). c. More 
information is included about the SML label printing program (and its 
limitations).

Note also that, to be consistent with the Media procedures document, the 
item type descriptor in the example for accompanying material has been 
changed from CD-ROM to CD.



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Steven Arakawa
Catalog Librarian for Training & Documentation
Catalog Dept. Sterling Memorial Library. Yale University.
P.O. Box 208240 New Haven, CT 06520-8240
(203)432-8286 steven.arakawa at yale.edu