Fwd: Re: [Yulcat-l] Folios (SML Cataloging Only!)

[Steven Arakawa]

Marena has reminded me that "other collections" (you shouldn't mess with) 
also include SML's "old yale" folios. But current cataloging of folio-size 
books for SML should be coded as LC, in part so they won't get mixed up 
with the old yale folio numbers.

--Steven Arakawa


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>Date: Mon, 31 Jul 2006 08:30:48 -0400
>To: Steven Arakawa <steven.arakawa at yale.edu>
>From: marena fisher <marena.fisher at yale.edu>
>Subject: Re: [Yulcat-l] Folios (SML Cataloging Only!)
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>Steven:
>You of course know that Old Yale Folios do exist? I suspect that here you 
>are just letting folks know how LC Folios should be formatted, so this 
>comment may not apply, but I thought I would just note the fact in case it 
>has been forgotten. For example, see Bib. #5465055.
>
>Marena
>
>>For those who catalog for the SML stacks collection, I've been asked by 
>>Victoria Gardner to spread the word that SML Folios do not circulate, so 
>>catalogers should check to make sure the item type has been changed to 
>>nocirc. I myself was not aware of this policy, so I will need to update 
>>SML processing documentation when I get a chance. The nocirc policy does 
>>NOT apply to folios cataloged for CCL.
>>
>>While on the subject of folios, I have noticed a number of records 
>>cataloged for SML stacks where the special Folio number was incorrectly 
>>formatted. The correct formatting should be:
>>
>>852 00 $b sml $k Folio $h <Letter> $i <Number> <(LC) where appropriate>
>>
>>Examples:
>>
>>852 00 $b sml $k Folio $h N $i 200 (LC)
>>852 00 $b sml $k Folio $h P $i 50 (LC)
>>852 00 $b sml $k Folio $h D $i 325
>>
>>Some incorrect formatting noted recently:
>>
>>--incorrect use of first indicator 8. Folios are supposed to be in the LC 
>>classification file, not the "other" (first indicator 8) file.
>>--incorrect entry of Folio in $h instead of $k. "Folio" is not supposed 
>>to be indexed in SML call number searching
>>--incorrect combination of the class letter with the accession number, 
>>perhaps because Folio was entered incorrectly in $h, for example: 852 80 
>>$b sml $h Folio $i D325
>>
>>For standard formatting of folio numbers in SML refer to:
>>
>>http://www.library.yale.edu/cataloging/Orbis2Manual/Oversize.htm
>>
>>thanks,
>>Steven Arakawa
>>PS: other collections (such as Divinity)  have different conventions for 
>>recording folio sizes, so please don't mess with 'em!
>>
>>----------------------------------------------------------
>>Steven Arakawa
>>Catalog Librarian for Training & Documentation
>>Catalog Dept. Sterling Memorial Library. Yale University.
>>P.O. Box 208240 New Haven, CT 06520-8240
>>(203)432-8286 steven.arakawa at yale.edu
>>
>>_______________________________________________
>>Yulcat-l mailing list
>>Yulcat-l at mailman.yale.edu
>>http://mailman.yale.edu/mailman/listinfo/yulcat-l
>
>----------------------------------------------------------
>Steven Arakawa
>Catalog Librarian for Training & Documentation
>Catalog Dept. Sterling Memorial Library. Yale University.
>P.O. Box 208240 New Haven, CT 06520-8240
>(203)432-8286 steven.arakawa at yale.edu
>   
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