[Yulcat-l] Official: LC Series Implementation June 1, 2006

[Steven Arakawa]

This just in from the PCC list.

--Steven

Date:         Wed, 31 May 2006 14:08:51 -0400
Reply-To: Program for Cooperative Cataloging <PCCLIST at loc.gov>
Sender: Program for Cooperative Cataloging <PCCLIST at loc.gov>
From: Antony Robert David Franks <afra at loc.gov>
Subject: Official: LC Series Implementation June 1, 2006
Comments: To: pcctrng at loc.gov, PCCLIST at sun8.LOC.GOV, PCCPOL at sun8.LOC.GOV
To: PCCLIST at sun8.LOC.GOV
Precedence: list

Status:

Forwarded on behalf of:

Beacher Wiggins
Director for Acquisitions & Bibliographic Access
Library of Congress
101 Independence Avenue, Southeast
Washington, D.C.  20540
TEL (202) 707-5137  FAX (202) 707-6269
bwig at loc.gov

On June 1, 2006, the Library of Congress will implement its decision not to 
create/update series authority records and not to provide controlled series 
access points in its bibliographic records for resources in series.

With the exception of those categories listed below, LC will create 
bibliographic records for all resources in series and assign "classed 
separately" call numbers (i.e., a specific call number appropriate to the 
topic of each resource).

In newly-created bibliographic records for LC original cataloging (040 $a 
is solely "DLC"), the series statement will be given in a 490 0# field.  LC 
will not use the 042 "pcc" code in any record for a monograph or 
integrating resource.

In newly-created CIP-partnered cataloging, in PCC member copy used for 
cataloging, and in non-PCC copy cataloging, existing series 
statements/access points will be accepted as is and "passed through."   If 
the other library's call number is a "collected set" call number (i.e., 
series numbering included at end of subfield $b), that call number will be 
retained in the record as a 050 14 field.

LC's revised decision to "pass through" series access points when found on 
records used for copy cataloging will significantly reduce the number of 
situations when an LC-issued record without series access points might 
overlay a record in OCLC that has series access points.  However, OCLC is 
still investigating the issue of how to protect controlled series 
information in the following situations:  (1)  when LC distributes a new 
version of an LC record with a 490 0 series statement and the OCLC version 
has been enhanced, or (2) when there may be an existing WorldCat record 
with controlled series information for the same title for which LC has done 
original cataloging.

Series bibliographic maintenance will be restricted to adding or correcting 
series statements (490 0#); controlled access points (440/8XX fields) won't 
be added or modified.

The PCC Policy Committee has announced that the PCC series policy remains 
unchanged.

The Library of Congress will continue to delete duplicate series authority 
records reported by PCC participants and by other libraries.  LC will 
continue (1) to answer questions for PCC participants creating and updating 
series authority records and (2) to process error reports and answer 
questions from other libraries if doing so doesn't involve research, e.g., 
retrieving resources from the Collections.

LC is prepared to continue to coordinate and conduct series training for 
PCC participants; LC and the PCC Steering Committee will be discussing this 
topic.

Revisions of the four "basic" Library of Congress Rule Interpretations (for 
rules 1.6, 13.3, 21.30L, and 26.5A) are being posted at 
http://www.loc.gov/catdir/.  Other documentation, revised during June, will 
also be posted there and will be included in the November update of 
Cataloger's Desktop, etc.

For more information (including the codes in 040 and 042 fields), see the 
PCC series FAQ  http://www.loc.gov/catdir/pcc/bibco/series-FAQ-may31.pdf

= = = = = = =

Exceptions to the LC series policy to analyze in full and classify separately:

A.   The following categories will not be analyzed and will be classed as a 
collection; series authority records will not be consulted, created, or 
updated:

1.  Numbered multipart monographs with all parts lacking analyzable titles
2.  Unnumbered multipart monographs cataloged per "2A cataloging" 
guidelines ("2A cataloging" is a local LC practice to create a made-up 
collected set record for an unnumbered multipart monograph, assigning 
numbers to parts as received)
3.  Complete editions of collected works of individual composers (classed 
as M3)
4.  Auction and sales catalogs
5.  Legal multipart monographs identified by LC's Law Library

B.  The following category will not be analyzed and will not be classified; 
series authority records will not be consulted, created, or updated:

1.  Technical report series identified by LC's Science, Technology, and 
Business Division or LC's Asian Division and shelved in those divisions

C.   The following categories will be analyzed in full but will be classed 
as a collection; series authority records will not be consulted, created, 
or updated:

1.  Scholarly collections of music historical sources eligible to be 
classed together in M2
2.  "Web access to monographic series" project in LC's Social Sciences 
Cataloging Division
3.   Microform sets
4.  Proceedings of a single conference published in more than one volume 
with analyzable volume titles
5.  Legal monographic series and multipart monographs identified by LC's 
Law Library

Anthony R.D. Franks
Team Leader, Cooperative Cataloging Team
Library of Congress
202-707-2822 (voice)
202-252-2082 (fax)

----------------------------------------------------------
Steven Arakawa
Catalog Librarian for Training & Documentation
Catalog Dept. Sterling Memorial Library. Yale University.
P.O. Box 208240 New Haven, CT 06520-8240
(203)432-8286 steven.arakawa at yale.edu