[Yulcat-l] Connexion changes summary for Nov. 12 update
Steven Arakawa
steven.arakawa at yale.edu
Tue Nov 14 13:31:09 EST 2006
From the OCLC-Cataloging list. Note that the changes that affect most
catalogers are listed in section 2. for Connexion Client 1.6, not section
1. Connexion browser. Those non-roman catalogers who have begun to catalog
on Connexion will have noticed that if a 10 digit 020 is entered, "final
action" will cause Connexion to automatically enter a 2nd 020 with 13
digits. Those who just search and export will begin to see multiple 020s,
one with10 digits and one with 13 digits (retain both).
--Steven
Date: Tue, 14 Nov 2006 13:10:17 -0500
Reply-To: OCLC-Cataloging <OCLC-CAT at OCLC.ORG>
Sender: OCLC-Cataloging <OCLC-CAT at OCLC.ORG>
From: "Baugess,Cheryl" <baugessc at OCLC.ORG>
Subject: [OCLC-CAT] OFFICIAL: 2006-11 Connexion install for Browser, Client
1.60, CatExpress and WebDewey
To: OCLC-CAT at OCLC.ORG
Precedence: list
The changes listed below were installed last Sunday, November 12, 2006.
This install impacts Connexion browser, Connexion client 1.60, CatExpress
and WebDewey interfaces. See the specific sections below depending on
which interface and services you use.
1. Connexion browser
The following changes impact users of the Connexion browser, which is
OCLC's Web-based interface to the Connexion service.
ISBN-13
OCLC fully supports the new 13 digit ISBN. WorldCat records will include
both the 10 and 13 digit ISBN’s in 020 fields. If you enter one format,
Connexion automatically adds the other format when you take a final action
on your record. See
<http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm>Technical
Bulletin 253 at
<http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm%20>http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm
for more information.
OCLC number expansion (9-digit number)
* To accommodate the ongoing growth of the WorldCat database, OCLC will
change the format of the 001 in OCLC MARC bibliographic records starting
with OCLC record number 100 million. Starting November 12, 2006, all OCLC
systems, products, and services will be ready to handle the new format.
View <Watch WorldCat grow> at
<http://www.oclc.org/worldcat/grow.htm%20>http://www.oclc.org/worldcat/grow.htm
to see how close WorldCat is to reaching 100 million!
* For bibliographic records up to and including OCLC number 99999999,
the 001 continues to use the three character prefix (ocm), followed by an
eight digit number, and a trailing space (e.g., ocm99999999 ). Starting
with record number 100000000, the prefix will be ocn, the number will be 9
digits in length and have no trailing space (e.g., ocn100000000).
* Beginning November 12th, records exported from Connexion browser
include the OCLC control number in the 035 field.
* A sample file of bibliographic records is available for download from
<http://psw.oclc.org/frames.aspx?right=list.aspx?set=test>Product Services
Web.
* See
<http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm>Technical
Bulletin 253 at
<http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm%20>http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm
for more information.
Enhancements to Metadata Extraction and Creation
* Extract metadata for MP3 files
* You can extract metadata from a file in the MP3 format in addition to
the .htm, .html, .pdf and .doc formats previously supported. The browser
extracts metadata from an electronic file and inserts the data into a Sound
Recordings workform (Type: j) to produce a preliminary record for you to
edit and complete. Go to Cataloging/Create Options/Extract metadata to
catalog electronic documents stored on a local server or the Internet. You
must change Type: from “j” to “i” if the file is not music.
* Change in bibliographic format for metadata extracted from files in
an .htm or .html format
* When you extract metadata from a file in an .html or .htm format, the
browser inserts the data into a Continuing Resources workform instead of a
Books workform, and codes the workform as an integrating resource (Type:
a/BLvl: i). An updating web site is an example of an integrating resource.
Metadata extracted from a file in a .pdf or .doc format will continue to be
added to a Books workform (Type: a/BLvl: m).
* “Standardized” notes and 007 field automatically supplied for records
created via Metadata Extraction
* In addition to extracting metadata from a file in a .pdf or an
.html/.htm format and inserting it into a bibliographic workform, the
browser automatically supplies some notes required by AACR2. Examples
include: Title from title screen (viewed on [current date]); Mode of
access: World Wide Web. The 007 field for electronic resources is
automatically supplied on any workform created through the extraction process.
Guided entry for fields 541 and 583 for archival materials
If you routinely work with archival materials, use guided entry to create
or edit MARC fields 541 and 583 for easy data entry. Select the + to the
left of a 541 or 583 field to open guided entry.
Authority history for LC Names and Subjects
* Use the authority history database to view superseded versions of
records in order to trace the changes made to a given authority heading
and/or the history of an LCCN. This information provides a way to easily
identify issues arising from the distribution of authority records from the
Library of Congress. Access to authority history is available to all
cataloging users and is read-only. You may copy and paste or print
information from superseded authority records.
* Go to Authorities/Search/Authority History or
Authorities/Browse/Authority History to find Authority History records. To
toggle between records in the Authorities and the Authority History files,
open the currently distributed authority record from an associated
authority history record or vice versa by selecting View/Authority Record
or View/Authority History Record.
Changes to controlling headings:
* Full mode users will now be able to control more headings in
bibliographic records. Previously, if the act of controlling a heading
resulted in any type of a change (i.e., terminal punctuation), users were
unable to replace the master record. Now, if the heading you are
attempting to control results in no change to the *normalized heading* (the
heading text), you can replace the master record. Changes in
capitalization, diacritics, punctuation, or first indicator value are ignored.
* Previously, when attempting to control headings containing a '$'
(dollar sign), the process of controlling resulted in either the incorrect
omission of the '$' in the controlled heading, or the inability to control
the heading to the correct heading containing a '$'. This problem has been
resolved. An example of a heading containing a $ is: P$C (Musical group)
* Previously, when attempting to control headings containing a '+'
(plus sign), the process of controlling resulted in the incorrect omission
of the '+' when the controlled heading was inserted into the bibliographic
record. However, when clicking on the controlled heading in the
bibliographic record, the authority record would correctly show the '+'
sign. This problem has been resolved. Examples of headings containing a +
sign are: A+ $c (Vocalist) ; Coastal Safety + Environmental (Firm)
[CHILDREN’S] label added to Authority Searching Results:
When searching the authority file, the label [CHILDREN'S] is now displayed
in search result lists next to entries associated with Children's subject
authority headings (010 prefix 'sj', and 008/15 = b). Previously it was
difficult to distinguish these headings from other Library of Congress
Subject authority records. Please note: the [CHILDREN'S] label is not
presented when browsing the authority file.
Search Authority LCCN with or without hyphen
You now have the flexibility to include or exclude the hyphen when
searching the authority file by LCCN, which makes searching LCCN's for
bibliographic and authority records consistent.
Records with non-Latin script suppressed
Non-Latin script data in a WorldCat record does not display when you open
the record using the Connexion browser. “Non-Latin script suppressed”
displays in the upper right of the record. You cannot lock or replace
these records; however, you can continue to locally edit and export
them. You must continue to use the Connexion client interface to replace
master records in WorldCat that contain non-Latin script.
Choose Fields to Delete on Export
You can choose fields to delete from authority and bibliographic records
that you export from the Cataloging tab. Go to General/Preferences/Export
options to make your choices. You can choose any combination of single
fields and/or ranges of fields that fit your needs. This is an excellent
method for leaving out fields that you do not want to use in your local system.
Find in a Library link
From a displayed WorldCat record in Connexion browser, select "Display
Find in a Library" from the View list to display the Find in a Library
service at WorldCat.org in a new window. Use the screen to locate WorldCat
libraries that hold the work described in the current record and to link
directly to library OPACs. You can also access cover art, information on
alternative formats (large print, audiobooks, etc.), user reviews and other
evaluative content.
2. Connexion client 1.60
The following changes impact users of Connexion client 1.60, which is
OCLC's Windows-based interface to the Connexion service. These changes are
made at the OCLC host and are automatically available to you; you do not
need to install software on your workstations. Additional changes will be
coming in the new release of the client software, version 1.70, in
December. See Future Enhancements to Connexion Client at
<http://www.oclc.org/connexion/interface/client/enhancements/future.htm>http://www.oclc.org/connexion/interface/client/enhancements/future.htm
for more information about Connexion client 1.70.
ISBN-13
OCLC fully supports the new 13 digit ISBN. WorldCat records will include
both the 10 and 13 digit ISBN’s in 020 fields. If you enter one format,
Connexion automatically adds the other format when you take a final action
on your record. See
<http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm>Technical
Bulletin 253 at
<http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm%20>http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm
for more information.
OCLC number expansion (9-digit number)
* To accommodate the ongoing growth of the WorldCat database, OCLC will
change the format of the 001 in OCLC MARC bibliographic records starting
with OCLC record number 100 million. Starting November 12, 2006, all OCLC
systems, products, and services will be ready to handle the new format.
View <Watch WorldCat grow> at
<http://www.oclc.org/worldcat/grow.htm%20>http://www.oclc.org/worldcat/grow.htm
to see how close WorldCat is to reaching 100 million!
* For bibliographic records up to and including OCLC number 99999999,
the 001 continues to use the three character prefix (ocm), followed by an
eight digit number, and a trailing space (e.g., ocm99999999 ). Starting
with record number 100000000, the prefix will be ocn, the number will be 9
digits in length and have no trailing space (e.g., ocn100000000).
* Records exported from Connexion client 1.60 do not include the OCLC
control number in the 035 field. This will be implemented with client 1.70
in December 2006.
* A sample file of bibliographic records is available for download from
<http://psw.oclc.org/frames.aspx?right=list.aspx?set=test>Product Services
Web.
* See
<http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm>Technical
Bulletin 253 at
<http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm%20>http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm
for more information.
Extract Metadata for MP3 Files
You can extract metadata from a file in the MP3 format in addition to the
.htm, .html, .pdf and .doc formats previously supported. However, with
Connexion client 1.60 the data is inserted into a Books workform instead of
a Sound Recordings workform. Except for the URL, which appears in field
856, all other data is entered in field 887. This feature will be fully
implemented with client 1.70 in December 2006.
Changes to controlling headings
* Previously, when editing in the Control Headings window while
controlling headings in Connexion client, you were required to enter a
dollar sign ($) as a subfield delimiter. Now, you are required to use the
same double dagger subfield delimiter in the Control Headings window as you
do in records and other windows in the client.
* Full mode users will now be able to control more headings in
bibliographic records. Previously, if the act of controlling a heading
resulted in any type of a change (i.e., terminal punctuation), users were
unable to replace the master record. Now, if the heading you are
attempting to control results in no change to the *normalized heading* (the
heading text), you can replace the master record. Changes in
capitalization, diacritics, punctuation, or first indicator value are ignored.
* Previously, when attempting to control headings containing a '$'
(dollar sign), the process of controlling resulted in either the incorrect
omission of the '$' in the controlled heading, or the inability to control
the heading to the correct heading containing a '$'. This problem has been
resolved. An example of a heading containing a $ is: P$C (Musical group)
* Previously, when attempting to control headings containing a '+'
(plus sign), the process of controlling resulted in the incorrect omission
of the '+' when the controlled heading was inserted into the bibliographic
record. However, when clicking on the controlled heading in the
bibliographic record, the authority record would correctly show the '+'
sign. This problem has been resolved. Examples of headings containing a +
sign are: A+ $c (Vocalist) ; Coastal Safety + Environmental (Firm)
[CHILDREN’S] label added to Authority Searching Results
When searching the authority file, the label [CHILDREN'S] is now displayed
in search result lists next to entries associated with Children's subject
authority headings (010 prefix 'sj', and 008/15 = b). Previously it was
difficult to distinguish these headings from other Library of Congress
Subject authority records. Please note: the [CHILDREN'S] label is not
presented when browsing the authority file.
Search Authority LCCN with or without hyphen
You now have the flexibility to include or exclude the hyphen when
searching the authority file by LCCN, which makes searching LCCN's for
bibliographic and authority records consistent.
Full-mode users enabled to add non-Latin scripts
Full-mode users can add or change non-Latin script fields in full-level
master records (e.g., encoding levels blank, I, L, etc.). Previously, an
Enhance authorization was needed to perform these activities. Connexion
treats non-Latin script fields like other database enrichment fields such
as call numbers, subject headings, contents notes, etc.
Bengali and Devanagari script cataloging
* Connexion client 1.60 users can catalog using Bengali and Devanagari
scripts, and search WorldCat using either the romanized data or the script
data. Bengali script is used for Bangla, Assamese, and other
languages. Devanagari script is used for Hindi, Marathi, and other
languages.
* Bengali and Devanagari records can be exported using the Unicode
UTF-8 export option only.
* The Connexion client booklet on "International Cataloging" is updated
at
<http://www.oclc.org/support/documentation/connexion/client/international/>http://www.oclc.org/support/documentation/connexion/client/international/.
Help, which is accessed from within the client software, will be updated
for Bengali and Devanagari with the next client version (1.70).
* In addition to accessing from Connexion client, Bengali and
Devanagari script records can also be searched and downloaded via Z39.50
Cataloging using the new Unicode UTF-8 option.
3. CatExpress
The following changes impact users of the CatExpress interface.
CatExpress Interface in French
You can use the CatExpress interface in French. Choose the interface
language you want to use before you log in. The interface, including menus,
field labels, Help and confirmation and error messages appears in the
French language. The Quick Reference card is translated into French as well.
Choose Fields to Delete or Export
You can choose fields to delete from bibliographic records that you export
from CatExpress. Go to General/Preferences/Export options to make your
choices. You can choose any combination of single fields and/or ranges of
fields that fit your needs. This is an excellent method for leaving out
fields that you do not want to use in your local system.
035 Included in Exported Records
* Records exported from CatExpress include the OCLC control number in
the 035 field.
* See
<http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm>Technical
Bulletin 253 at
<http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm>http://www.oclc.org/support/documentation/worldcat/tb/253/default.htm
for more information.
4. WebDewey/Abridged WebDewey
The following changes impact users of WebDewey and Abridged WebDewey.
WebDewey and Abridged WebDewey are updated quarterly. Both services contain
the latest version of the schedules, tables, Manual, and Relative Index
entries from their respective enhanced DDC databases. The hierarchical
displays in WebDewey and Abridged WebDewey feature updated main class and
division captions (e.g., 700 Arts & recreation; 790 Sports, games &
entertainment). This November release consists of updating the DDC 22 and
Abridged 14 databases in WebDewey and Abridged WebDewey respectively. These
database updates contain the latest changes to the DDC, including new
editorially mapped LCSH including up to Weekly List no. 45 (2005), and
monthly postings (New and changed entries,
<file://www.oclc.org/dewey/updates/new/default.htm>www.oclc.org/dewey/updates/new/default.htm)
for July 2006, August 2006, and September 2006.
· WebDewey is a web-based version of the enhanced DDC 22 database.
This November 2006 release includes:
· all updates to Dewey Decimal Classification, Edition 22, through
September 2006 (corrections, new developments, new built numbers, and
additional electronic index terms)
1 thousands of Library of Congress Subject Headings (LCSH) that have
been statistically mapped to Dewey numbers from records in WorldCat (the
OCLC Online Union Catalog) and intellectually mapped by DDC editors
(through LCSH Weekly List no.45 , 2005)
2 thousands of Relative Index terms and built numbers not available
in print
3 links from mapped LCSH to the LCSH authority records
4 selected mappings from Medical Subject Headings (MeSH)
* Abridged WebDewey is a web-based version of the enhanced Abridged 14
database. This November 2006 release includes:
* all content from Abridged Edition 14, through September 2006
* LCSH that have been intellectually mapped to Dewey headings by
DDC editors, including mappings to Abridged Edition 13 numbers from the
OCLC publication, Subject Headings for Children
* links from mapped LCSH to the LCSH authority records
* mappings between abridged Dewey numbers and the 2005 update to
the 18th edition of H.W. Wilson's Sears List of Subject Headings
The next Dewey Services quarterly release is scheduled for February, 2007.
Thank you,
Cheryl Baugess
baugessc at oclc.org
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----------------------------------------------------------
Steven Arakawa
Catalog Librarian for Training & Documentation
Catalog Dept. Sterling Memorial Library. Yale University.
P.O. Box 208240 New Haven, CT 06520-8240
(203)432-8286 steven.arakawa at yale.edu
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