[Yulcat-l] Vendor On-Order Records from YBP & L&C

[Arakawa, Steven]

On-Order bib records provided by YBP and Lindsey & Croft have started to appear in Orbis. They can be readily identified because they are in ALL CAPS. In our current workflow, they will be overlaid by catalog records within 2 weeks of receipt of the book. Until the overlay takes place, cataloging and acquisitions staff should not manually overlay the on-order record with a record from OCLC or otherwise edit the bib record or its MFHD.  In particular, do not tamper with the bib record's 024 field, which functions as the matchpoint for the batch overlay. Since we have arranged to replace the on-order records with cataloging records from LC and OCLC, it will generally not be necessary to edit the records even after the batch overlay takes place.

Some screenshots and more detail are posted at:
http://www.library.yale.edu/cataloging/Orbis2Manual/vendoronorder.htm

The document is linked at the Cataloging at Yale: Policies and Procedures website in the Workflow section, item 14.

http://www.library.yale.edu/cataloging/indexgeneral.htm


Steven Arakawa
Catalog Librarian for Training & Documentation
Catalog & Metadata Services, SML, Yale University
P.O. Box 208240 New Haven, CT 06520-8240
(203)432-8286 steven.arakawa at yale.edu

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