[Nhcoll-l] Labels

Fri Mar 27 09:17:07 EDT 2015

Paul,
The attached image shows our method for improving "retrieval-from-a-huge-series-crammed-tightly-on-the-shelves."

It won't work for all containers and is in of itself a concession to adverse conditions that we can't afford to change at the moment (need more space for 220,000 jars of 9,300 species of fishes - the pictured example is just one of 13 and a half shelves of a single species, Notemigonus crysoleucas), but it is simple.

The wax pencil/china marker is impervious to alcohol but comes off with the light touch of a dampened scouring pad or if inscribed on a cap with a more rugose surface, a standard office eraser.

Rob

P.S. One other tip that most may already practice, when looking to locate a number of lots at once, search only the last 2 digits of the catalog numbers in question - easier to keep more numbers in mind, chance of false positives roughly 1 in a 100 = more efficient use of time. At least until everything gets an RFID tag. :)

[cid:image001.png at 01D0686E.B81A7FA0]

Robert H. Robins
Senior Biologist/Collection Manager
Division of Ichthyology

Florida Museum of Natural History
1659 Museum Road
PO Box 117800
Gainesville, FL 32611-7800
Office: (352) 273-1957
Fax: (352) 846-0287
rhrobins at flmnh.ufl.edu<mailto:rhrobins at flmnh.ufl.edu>
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From: nhcoll-l-bounces at mailman.yale.edu [mailto:nhcoll-l-bounces at mailman.yale.edu] On Behalf Of Dirk Neumann
Sent: Friday, March 27, 2015 8:51 AM
To: Callomon,Paul
Cc: nhcoll-l at mailman.yale.edu
Subject: Re: [Nhcoll-l] Labels

Paul, sorry for the misunderstanding!

Might be worth to check archival quality tapes used in libraries to restore old maps or to support historic books. These are typically designed to remain as inert as possible and should use a long-living, high-quality adhesive. We do not have specific experience with such tapes, but such tapes have been suggested during a workshop during the KUR-workshop in Berlin (aiming to gather expertise to restore historic objects in the fluid collections; participants included paper conservators). They do work in libraries, so it might worth checking if they are stable under fluid storage conditions (especially as Simon mentioned some holding fluids tend to leach through containers and could influence the properties of the adhesive)

Perhaps check with your library; there is a detailed list inside the report of the KUR-project, but I guess the material mentioned in there is likely not (or hardly) available in the US. But there should be something similar, I guess.

Hope this reply offers better ideas compared to my previous one ...

All the best
Dirk

Am 27.03.2015 um 13:20 schrieb Callomon,Paul:
This thread has gone off into a completely different subject, that of internal labels. To recap, then (as it were): we do not use external labels INSTEAD of internal ones, but IN ADDITION. This is because each of our 300-plus shelves has about 150 bottles on it, and we very regularly take them out and put them back. Having numbers on the lids and sides makes them easy to find and makes it harder to put them back in the wrong place. There is nothing on the outside label except the number. Lifting each bottle to try and see the number on the internal label is a nuisance, as the average size of the bottles is small (2-4 ounce) and the number on the internal label is not always easy to see.
So to repeat the original question: does anyone know of a pre-cut label that is available in multiple sizes and that will remain stuck to glass and plastics for at least as long as, if not longer than, medical tape (30-40 years)?

Paul Callomon
Collection Manager, Malacology, Invertebrate Paleontology and General Invertebrates
________________________________
Academy of Natural Sciences of Drexel University, Philadelphia
1900 Benjamin Franklin Parkway, Philadelphia PA 19103-1195, USA
callomon at ansp.org<mailto:callomon at ansp.org> Tel 215-405-5096 - Fax 215-299-1170

From: nhcoll-l-bounces at mailman.yale.edu<mailto:nhcoll-l-bounces at mailman.yale.edu> [mailto:nhcoll-l-bounces at mailman.yale.edu] On Behalf Of Simon Moore
Sent: Friday, March 27, 2015 4:45 AM
To: Dirk Neumann
Cc: nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Labels

Just to put my pennyworth in as I have always advocated labels inside jars, having witnessed external labels and data sets that have either detached over time or disintegrated due to preservative leaching into them.

With all good wishes, Simon.

Simon Moore MIScT, RSci, FLS, ACR
Conservator of Natural Sciences and Cutlery Historian,
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On 27 Mar 2015, at 07:33, Dirk Neumann <dirk.neumann at zsm.mwn.de<mailto:dirk.neumann at zsm.mwn.de>> wrote:

Hi all,

two thoughts on this:

like Andy, I would also rather use internal labels for alcohol collections instead of external ones; adding to Gretchen's cautioning, consider that the adhesives do age and that the stability of the adhesives might also be influenced (in case of plastic containers) from the plastics itself. At some point they will fail, which might entail a lot of work keep the data with specimen lots.

"Labelling", as well as "printing", is always the combination of printing medium and imprinting method. Even though you buy the same brand, the composition might change (especially that of labels, even if they are of archival quality). So if you want to introduce new handy labels, it might be worth to test if the new labels work with your imprinting method.

Cheap & reliable alternative for internal labels:
Old HP 500&600 DeskJet printers and original HP cartridge hp 45 black in combination with high quality transparent paper as internal labels. Works not only in alcohol, but also in water based solutions (e.g. during formalin fixation and are fairly stable during alcohol ladder specimen transfer)

All the best
Dirk

Am 26.03.2015 um 22:06 schrieb Anderson, Gretchen:
For anyone using sharpies - please test to make sure that they are not soluble in any solvent you might be using near them - including water.  Be warned - the older ones are light sensitive, and they color shift.  They are also soluble in alcohol and acetone.  I have not tested the newest version that are supposed to be "archival".  There are other pens that you can use.

Gretchen
Gretchen Anderson
Conservator
Carnegie Museum of Natural History
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From: nhcoll-l-bounces at mailman.yale.edu<mailto:nhcoll-l-bounces at mailman.yale.edu> [mailto:nhcoll-l-bounces at mailman.yale.edu] On Behalf Of Opitz, Cindy
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Subject: Re: [Nhcoll-l] Labels

Maybe Paul is like me and doesn't have a budget for thermal-transfer-printing equipment like that? Would people with the equipment consider running print batches for people who don't have the equipment, for a fee? Does anyone do that already?

Cindy Opitz
Collections Manager
Museum of Natural History
11 Macbride Hall
The University of Iowa
Iowa City IA 52242
319-335-0481
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From: nhcoll-l-bounces at mailman.yale.edu<mailto:nhcoll-l-bounces at mailman.yale.edu> [mailto:nhcoll-l-bounces at mailman.yale.edu] On Behalf Of Bentley, Andrew Charles
Sent: Thursday, March 26, 2015 3:39 PM
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Subject: Re: [Nhcoll-l] Labels

Paul

Silly question but why are you labelling jars and lids instead of placing labels within the jar using the thermal transfer printing system available from Alpha Systems being used by a large number of extant alcoholic collections?  The labels are unaffected by alcohol or formalin and do not yellow, brittle or fade over time and also do not leach anything into the fluid.  We have been using them for 10+ years and have been very happy.

Andy

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From: nhcoll-l-bounces at mailman.yale.edu<mailto:nhcoll-l-bounces at mailman.yale.edu> [mailto:nhcoll-l-bounces at mailman.yale.edu] On Behalf Of Callomon,Paul
Sent: Thursday, March 26, 2015 3:33 PM
To: NH-COLL listserv (nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>)
Subject: [Nhcoll-l] Labels

Folks,

We are starting work on rehousing our entire alcohol-preserved mollusk collection, comprising about 50,000 bottles. For many years we have used medical tape to label jars and lids, writing on it with sharpies. This works pretty well, as the tape stays stuck to glass or plastic for over 40 years. However, for the next round of rehousing I'd prefer to use pre-cut labels for the sake of neatness and speed.
Does anyone know of a suitable label? It can be cloth or paper, and should ideally be available in various sizes and shapes. I'm especially keen on finding a good circular label for the caps of regular 4- and 6-dram screw-top vials.

Paul Callomon
Collection Manager, Malacology, Invertebrate Paleontology and General Invertebrates
________________________________
Academy of Natural Sciences of Drexel University, Philadelphia
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81247 Munich (Germany)

Visit our section at:

https://urldefense.proofpoint.com/v2/url?u=http-3A__www.zsm.mwn.de_ich_&d=AwIFAw&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=XJXHHr8wIdqAFCfZoLcrURmUfLWvjPYoPjwDGZ-8WHQ&s=D2gs7m1Kt5jVXOqGCuvCPqTMYvsnrab-qHee7-l4nD4&e= <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.zsm.mwn.de_ich_&d=AwMD-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=CLFZJ3fvGSmDp7xK1dNZfh6uGV_h-8NVlo3fXNoRNzI&m=rD4AZDpZzlwmqo5gXzEZ2GBCsJIcgxaOUyZZP5nZMBU&s=QpWZkxa-iQjdl8J0gTwruSsc0in9hP2pHPe8taJzJnE&e=>

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