[Nhcoll-l] Collection visits: terms of usage

[Maria Dimaki]

Dear Nora, I am sending you the application we use at our Museum for access to our collections according to our Museum Collections’ Management Policy.

Best wishes
Maria

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Δρ. Μαρία Δημάκη
Επικεφαλής των Τμημάτων Διαχείρισης Συλλογών
Υπεύθυνη του Τμήματος Χερσαίας Ζωολογίας
Μουσείο Γουλανδρή Φυσικής Ιστορίας
΄Οθωνος 100, 145 62 Κηφισιά
Τηλ. 210 8015870 εσωτ. 526


Dr Maria Dimaki

Collections Manager

Head of the Department of Terrestrial Zoology

Goulandris Natural History Museum

Othonos St 100, GR 145 62 Kifissia

Tel 0030 210 8015870 ext. 526


From: battermann at snsb.de<mailto:battermann at snsb.de>
Sent: Τρίτη, 29 Νοεμβρίου 2022 12:16 πμ
To: nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
Subject: [Nhcoll-l] Collection visits: terms of usage

Dear colleagues,

as the terms of collection visits are currently discussed at our collections, I was wondering what ‘terms and conditions’ (in German: we are thinking about Nutzungsbedingungen vs. Gastforschervertrag) researchers have to sign before they are allowed to work in your collections. Are there guidelines for this?

We are currently asking visitors to sign a form that states:

  *   Personal details of the visitor
  *   Time frame of visit
  *   Usage of equipment: visitor has to stick to health and safety measures and be careful with all equipment; our institution has to train user in usage of equipment
  *   Insurance policy and liability
  *   Termination of visit

I was thinking of adding:

  *   Publications: we are to receive copies of all publications and data recorded in our collections (including photos etc.)
  *   Citation: our collection should be cited and the object ID stated
  *   Methods: the methods used should be stated (imaging, measuring, invasive sampling)

As to the process of collection this information: do you confirm a visit to the collections and have visitors sign such an agreement upon arrival? Do you collect the data and required signatures in the context of applications for collection visits…?

Any input would be much appreciated.
Best wishes,
Nora

---------
Dr. Nora Battermann
Koordination Sammlungsassessment

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SNSB – Staatliche Naturwissenschaftliche Sammlungen Bayerns
Zentrale Einrichtungen

Tel.: +49 (0)174 2762445

www.snsb.de


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