[Nhcoll-l] [External] Policies regarding "internal loan" of specimens for exhibit

Thu May 11 18:38:40 EDT 2023

Hi Andy,

I'm not going to comment on the collections management/registrarial side of
things because I'm not the appropriate person to do so and you already have
great responses, but I'll say a small thing from the conservation
standpoint. At the Yale Peabody Museum, we've implemented the policy that
every time an object/specimen is going on exhibit or coming back (both
internally within YPM or on loan either to Yale or external) it gets a
condition report. It is a great way to monitor the object, see if it needs
work, check if it has specific requirements of lighting, temperature and
relative humidity, or realize if it gets damaged during exhibition. This is
very valuable information for documentation purposes but also for future
research of the items in question.

Best,
Mariana

Mariana Di Giacomo, PhD
Natural History Conservator, Yale Peabody Museum
Associate Editor, Collection Forum, SPNHC
Secretary/Communications APOYOnline

On Thu, May 11, 2023, 15:37 Opitz, Cindy E <cindy-opitz at uiowa.edu> wrote:

> We loan materials from the collection department to the exhibition
> department and education department. Having a loan form for these uses of
> specimens helps with tracking specimen locations as well as specimen use.
>
>
>
> *Cindy Opitz *(she/her)
> Director of Research Collections
>
> Museum of Natural History and Old Capitol Museum
>
> Instructor, Museum Studies Certificate Program
>
> The University of Iowa
> 11 Macbride Hall, Iowa City, Iowa 52242
> Office: 319.335.0481
>
> cindy-opitz at uiowa.edu
> *mnh.uiowa.edu, <https://mnh.uiowa.edu/> oldcap.uiowa.edu
> <https://oldcap.uiowa.edu/> *
>
>
>
>
>
>
>
> *From:* Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu> * On Behalf Of *Monaghan,
> Nigel
> *Sent:* Thursday, May 11, 2023 12:01 PM
> *To:* Bentley, Andrew Charles <abentley at ku.edu>; nhcoll-l at mailman.yale.edu
> *Subject:* Re: [Nhcoll-l] [External] Policies regarding "internal loan"
> of specimens for exhibit
>
>
>
> Andy
>
>
>
> We ban ‘internal loan’ as a concept within our museum on the basis that
> the collections do not belong to departments or curators but to the
> institution as a whole. Discussion takes place between curators to agree
> suitable exhibits, conservators advise, and we simply update ‘current
> location’ in the database.
>
>
>
> Nigel
>
>
>
> Mr Nigel T. Monaghan,
>
> c/o National Museum of Ireland,
>
> Merrion Street,
>
> Dublin 2,
>
> IRELAND
>
>
>
>
>
> Mr Nigel T. Monaghan
>
> National Museum of Ireland - Natural History
>
> Merrion Street
>
> Dublin D02 F627
>
> Ireland
> ------------------------------
>
> *From:* Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu> on behalf of
> Bentley, Andrew Charles <abentley at ku.edu>
> *Sent:* Thursday, May 11, 2023 4:50:00 PM
> *To:* nhcoll-l at mailman.yale.edu <nhcoll-l at mailman.yale.edu>
> *Subject:* [External] [Nhcoll-l] Policies regarding "internal loan" of
> specimens for exhibit
>
>
>
> *External Sender:* This is an external email which originated outside of
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>
> Hi all
>
>
>
> I am interested in anyone who may be able to share policies from your
> organization that govern “internal loan” of specimens for exhibit purposes
> in your institution.  We are increasingly seeing more material on exhibit
> which is a positive step but need to formalize our process of making those
> specimens available and the conditions associated with their display.
>
>
>
> Thanks in advance,
>
>
>
> Andy
>
>
>
>     A  :             A  :             A  :
>  }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
>     V                V                V
> Andy Bentley
> Ichthyology Collection Manager
> University of Kansas
> Biodiversity Institute
>
> Dyche Hall
> 1345 Jayhawk Boulevard
> Lawrence, KS, 66045-7561
> USA
>
> Tel: (785) 864-3863
> Fax: (785) 864-5335
> Email: abentley at ku.edu
>
> ORCID: https://orcid.org/0000-0002-3093-1258
>
> http://ichthyology.biodiversity.ku.edu
>
>     A  :             A  :             A  :
>  }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
>     V                V                V
>
>
>
> [image: Ireland]
> <https://www.museum.ie/en-IE/Museums/Archaeology/Exhibitions/Colmcille-Sacred-objects-of-a-Saint>
> ------------------------------
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