[Nhcoll-l] Databasing Specimens Collected from Other Specimens
Dirk Neumann
Dirk.Neumann at zsm.mwn.de
Mon Mar 4 05:30:38 EST 2013
This is a very important point especially towards use of "genetic
resources" and the Access Benefit Sharing where you / the collection
holder is obliged to keep the linkage of the original sampling location.
While colleagues in the US might not be "suffering" that much from the
Nagoya Protocol (because the US didn't ratify the Rio Convention and
thus will not ratify the Nagoya Protocol either), colleagues in Europe
will be effected receiving materials from outside Europe.
Keeping this linkage is crucial for documentation purposes (not only for
cataloguing), which especially applies for parts or subsequent
preparations that are removed later from specimens and are stored
separately
Dirk
Am 28.02.2013 22:56, schrieb Mariko Kageyama:
> In addition to all the great suggestions given already, I should add
> to point out that if specimens were taken and separated physically out
> from original specimens before original specimens were catalogued and
> assigned with a unique collection number, a collector's number or a
> field number or a preparator's number series is often primarily used
> for inventory tracking and cross-referencing purposes until all
> associated specimens are eventually catalogued in respective
> collections. It is always important to capture those numbers in
> databases when new acquisitions are involved.
>
>
> Mariko
>
>
> Mariko Kageyama
> Collections Manager, Vertebrate Zoology
> University of Colorado Museum of Natural History
> Boulder, CO 80309-0265
> mariko.kageyama at colorado.edu
> ------------------------------------------------------------------------
> *From:* "Kennes, Lesley RBCM:EX" <LKENNES at royalbcmuseum.bc.ca>
> *To:* "'nhcoll-l at mailman.yale.edu'" <nhcoll-l at mailman.yale.edu>
> *Sent:* Thursday, February 28, 2013 1:31 PM
> *Subject:* Re: [Nhcoll-l] Databasing Specimens Collected from Other
> Specimens
>
> We have fields for associated specimens that can include other
> specimens collected at the same time, e.g. mated pairs parent child,
> fetus, ecto-parasites etc. These fields contain the catalogue number
> and collection and relationship of the specimens as well as a remarks
> field that can cover notes concerning date ranges etc.
> The main issue is that whatever procedure you follow you should be
> consistent and also make sure detailed notes on the event, specimens
> etc. are included so that years later some poor person has a hope of
> figuring out what happened. (we have stuff that goes back over a
> hundred years and documentation can be sketchy)
> I agree that in the case of a fungus that you do need to make sure
> that it is part of the original collection event and not a subsequent
> infestation.
> *______________________________________________________________________________________________*
> *Lesley Kennes *Collection Manager, Birds and Mammals | Archives,
> Collections & Knowledge
>
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> *From:*nhcoll-l-bounces at mailman.yale.edu
> [mailto:nhcoll-l-bounces at mailman.yale.edu] *On Behalf Of *Bob Glotzhober
> *Sent:* Thursday, February 28, 2013 9:12 AM
> *To:* Gregory Schneider; Lewis-Gentry, Genevieve
> *Cc:* nhcoll-l at mailman.yale.edu
> *Subject:* Re: [Nhcoll-l] Databasing Specimens Collected from Other
> Specimens
> Our database allows for multiple numbers associated with an object. In
> such a case, we could assign a new catalog number to the fungus found
> growing on the insect, but also add the original collection number for
> the insect. This cross-references the fungus to the insect. I would
> also go back to the original record for the insect, and annotate it
> with a cross-reference to the fungus collection number. That way both
> items are cross-referenced and someone working with either collection
> is made aware of the connection between the two objects.
> Not that I consider this any more "correct" than any of the other
> answers supplied to this query -- but it is another manner to handle
> to situation, which in my mind seems to work.
> Bob Glotzhober
> Robert C. Glotzhober
> Senior Curator of Natural History
> Ohio Historical Society
> 800 E. 17^th Ave.
> Columbus, Ohio 43211-2474
> Ph. 614-298-2054
> e-Mail: bglotzhober at ohiohistory.org <mailto:bglotzhober at ohiohistory.org>
> *From:*nhcoll-l-bounces at mailman.yale.edu
> <mailto:nhcoll-l-bounces at mailman.yale.edu>
> [mailto:nhcoll-l-bounces at mailman.yale.edu] *On Behalf Of *Gregory
> Schneider
> *Sent:* Thursday, February 28, 2013 11:05 AM
> *To:* Lewis-Gentry, Genevieve
> *Cc:* Natural History Collections Listserv (nhcoll-l at mailman.yale.edu
> <mailto:nhcoll-l at mailman.yale.edu>)
> *Subject:* Re: [Nhcoll-l] Databasing Specimens Collected from Other
> Specimens
> In my opinion, the collecting event is exactly the same. It is
> analogous to finding a whole identifiable specimen (ie. a lizard) in
> the stomach contents of a previously catalogued snake. I would
> catalogue the lizard separately with the same collecting data as the
> snake, and cross reference the new entry to the original.
> On Thu, Feb 28, 2013 at 10:54 AM, Lewis-Gentry, Genevieve
> <glewis-g at oeb.harvard.edu <mailto:glewis-g at oeb.harvard.edu>> wrote:
> Hello everyone,
> We are running into an interesting collections issue for databasing in
> the Farlow Herbarium and we were wondering how other natural history
> collections are handling the issue.
> Our example:
> Insect specimens were collected, identified, and stored in an
> entomological collection. Later, the insects were checked for a type
> of fungus (Laboulbeniales) and when found they were removed and
> mounted on permanent slides in the fungal collections. What counts as
> the collecting information? The original collection information for
> locality etc? (Which is our thought.) Who is the collector? The person
> who collected the insect or the person who collected the fungus? There
> are collector numbers for both.
> We assume things like this across other types of natural history
> collections. (Birds and mites are an example we thought could exist.)
> We are having it happen here between our herbarium and the
> entomological collections in the department as well as from loans from
> other entomology collections who are letting us keep and deposit the
> fungal material here.
> We want to have the best data we can within our system capabilities as
> well as match how other collections are handling this type of issue.
> Any thoughts, suggestions or help would be greatly appreciated. I am
> sure that we are not the only ones with cross collections issues like
> this.
> Thank you so much and let me know if you want more information.
> Genevieve
> =================================================
> Genevieve Lewis-Gentry, Curatorial Assistant
> Farlow Herbarium, Harvard University Herbaria
> 22 Divinity Ave., Cambridge, MA 02138 U.S.A.
> Phone: 617-495-2365 <http://us-mg6.mail.yahoo.com/neo/> Fax:
> 617-495-9484 <http://us-mg6.mail.yahoo.com/neo/>
> glewis-g at oeb.harvard.edu <mailto:glewis-g at oeb.harvard.edu>
>
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> --
> Greg Schneider
> Division of Reptiles and Amphibians
> Museum of Zoology
> University of Michigan
> Ann Arbor, Michigan 48109-1079
> 734 647 1927 734 763 4080 (FAX)
> 734 763 0740 (Biodiversity Research Center at Varsity Drive)
> ges at umich.edu <mailto:ges at umich.edu>
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Dirk Neumann
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