[Nhcoll-l] Nhcoll-l Digest, Vol 109, Issue 2
Callomon,Paul
prc44 at drexel.edu
Mon Jun 7 12:16:43 EDT 2021
We have found phenolic caps with cone seals to be very reliable and durable in air (50 years plus). However, if immersed in ethanol phenolic resin will over time leach into the fluid, staining it brown. It is therefore not entirely stable in fluid.
Note that there is a difference between phenolic resin, which is a fairly pure compound that is stable in air, and Bakelite, which is a mixture of phenolic resin and wood dust. The latter was once a common material in large-diameter screw-on lids, but is unstable over time and will fail, usually by cracking.
Paul Callomon
Collection Manager, Malacology and General Invertebrates
________________________________
Academy of Natural Sciences of Drexel University
1900 Benjamin Franklin Parkway, Philadelphia PA 19103-1195, USA
prc44 at drexel.edu<mailto:prc44 at drexel.edu> Tel 215-405-5096 - Fax 215-299-1170
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu> On Behalf Of Dirk Neumann
Sent: Monday, June 7, 2021 10:19 AM
To: nhcoll-l at mailman.yale.edu
Subject: Re: [Nhcoll-l] Nhcoll-l Digest, Vol 109, Issue 2
External.
Dear Nicki,
I am not entirely sure about the composition of the Phenolic resin caps Kimberly sells, but I guess these the Phenolic Resin is a formaldehyde-based polymer. Especially when formaldehyde material is stored in such jars, residual formaldehyde that is released from the specimens can cause deterioration of the lids. If ecks and threads are standardised, you may be able to exchange the caps if they fail, but here comes the point into play I mentioned earlier: required staff time to do the job. This adds to the increased monitoring.
With best wishes
Dirk
Am 07.06.2021 um 16:03 schrieb Nicole Seiden:
Dear Erik, Rob, Paul, Sergio, and Dirk,
Thank you for your insight on this topic!
Paul - Thank you for the paper recommendation. We are incorporating a similar system in our re-organization project. Rather than using metal trays though, we are using plastic divider boxes<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.uline.com%2FProduct%2FDetail%2FS-19495LD%2FPlastic-Bins%2FLong-Divider-15-x-3%3Fpricode%3DWB1049%26gadtype%3Dpla%26id%3DS-19495LD%26gclid%3DEAIaIQobChMI17rQ_9GF8QIVCGyGCh3-KAwbEAQYBCABEgKYFvD_BwE%26gclsrc%3Daw.ds&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723810863861%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=rrmIY2xhf0r0B9f11zk%2F8fBcazi%2FfpzYlTJe0lzjMwI%3D&reserved=0> that can be stacked 3-high on the shelf. Along with storage, organization and management benefits, they also provide increased protection to the smaller jars and prevent them from toppling over when locating individual vouchers.
Dirk - I was not aware that smaller jars are more susceptible to evaporation, this could be a problem. Our collections are divided into 2 main 'sections', one for medical/bio-tech and one for ecology/biodiversity. The medical/bio-tech side have been using these 20mL's for several years and haven't reported any issues yet. I should also mention that I am new to this field and museum as I've just graduated with my masters and was hired in April. We are using phenolic caps with cone shaped inserts<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.fishersci.com%2Fshop%2Fproducts%2Fkimble-phenolic-caps-taperseal-liners-cone-shaped-12%2F13757171%3FsearchHijack%3Dtrue%26searchTerm%3D13-757-171%26searchType%3DRAPID%26matchedCatNo%3D13-757-171&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723810863861%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ew5bOv2pJfJFrtGxUCG5g7JOsKMXc9JM3YQaiUm9sCs%3D&reserved=0>, which I am told reduces the risk for evaporation. Have you used this cap style before and if so, does it still pose the same risk?
Knowing this, I will update our monitoring protocol to inspect these smaller vials. As Rob has mentioned, the updated organization system will allow for easier monitoring as all the 20mL's will be in housed on the same shelves, now in tidy boxes.
Special thank you to Rob for talking with me at length about this project, the pros/cons of organization systems, and providing further insight here.
Kind regards,
Nicki
Nicki L. Seiden, M.Sc.
She/Her/Hers
Research Collection Manager
Harbor Branch Oceanographic Institute
nseiden at fau.edu<mailto:hmcqueen at fau.edu>
________________________________
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Today's Topics:
1. Re: Rehousing specimens and retaining labels (Sergio Montagud)
2. Re: Rehousing specimens and retaining labels (Dirk Neumann)
3. Re: Rehousing specimens and retaining labels (Rob Robins)
4. Re: Rehousing specimens and retaining labels (Callomon,Paul)
5. Re: Rehousing specimens and retaining labels (Dirk Neumann)
6. Re: [EXT]Re: [crust-l:11293] Waterproof paper for samples in
ethanol (Jean-Marc Gagnon)
7. Old Croone Day 2021 (John E Simmons)
8. Re: Rehousing specimens and retaining labels
(Rincon Rodriguez,Laura)
9. Re: Rehousing specimens and retaining labels (Dean A. Hendrickson)
----------------------------------------------------------------------
Message: 1
Date: Fri, 04 Jun 2021 13:47:36 +0200
From: Sergio Montagud <sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com>
To: <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Message-ID: <EF79A9C4-EB18-4465-9BEF-26E693E3701B at gmail.com><mailto:EF79A9C4-EB18-4465-9BEF-26E693E3701B at gmail.com>
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What an interesting information, Erik.
Thanks to share
Sergio
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> on behalf of Erik ?hlander <Erik.Ahlander at nrm.se><mailto:Erik.Ahlander at nrm.se>
Date: Friday, 4 June 2021 at 11:55
To: Simon Moore <couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>, Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu>
Cc: NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Dear Nicki,
As you already have been informed. Never ever discard the original label! Also the physical connection to the specimen is important. We have done the opposite: moved specimen to lager jars to be able to take care of the labels. If you have to save space: discard the specimens and keep the labels (OK, I am joking ? maybe). I am presently regaining information lost in the 1790s through fragments of original labels. A picture of a label is not enough. The kind of ink and paper is important. We have plans for the future to test if chemical analysis of the labels can help understanding the origin of certain important specimens.
Best wishes,
Erik ?hlander
vertebrate zoology and museum history
ZOO
Swedish Museum of Natural History
PO Box 50007
SE-10405 Stockholm
Sweden
+46 0 8 5195 4118
+46 0 70 225 2716
erik.ahlander at nrm.se<mailto:erik.ahlander at nrm.se>
Fr?n: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> F?r Simon Moore
Skickat: den 3 juni 2021 16:19
Till: Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu>
Kopia: NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
?mne: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Hi Nicole,
Yes a trade card binder should be good. Ensure that there is a cross-ref?ing number somewhere even if it?s the original acquisition number.
As to repairing the flaky ones, I used to back them onto Japanese tissue with a little neutral PVA. A bit terrifying at first but I took time to practice using bits of flaky browned paper, really hones the skills and the labels were easy after that!
With all good wishes, Simon
Simon Moore MIScT, RSci, FLS, ACR
Conservator of Natural Sciences and Cutlery Historian,
www.natural-history-conservation.com<https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.natural-history-conservation.com%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723810873858%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=l8C1I%2FjXoCxFJky2InUJ9DajKYRZQsJIkFJvDYQyTcw%3D&reserved=0>
On 3 Jun 2021, at 14:56, Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu> wrote:
Hello everyone,
Thank you very kindly for your responses and input!
I do intend to digitize the labels before any final movement of them however, we are also planning to convert our database from Access to Specify in the next year or two. Until we switch into Specify, our photos will be stored on a separate hard drive and won't be attached to the individual records right away. I'm not keen on discarding the labels entirely, as I agree with the notion that digital data remains vulnerable to several sources (e.g., hackers, server failure, human error, etc.), and the curators here are able to recognize the handwriting of previous curators and collectors, as others have noted.
Simon - Organizing the labels into stamp albums is a clever idea! We may do something similar - maybe something like a trading card binder.
Eric - I'm partial to jar-size labels too! I'm hoping to make this my next project after organizing the jars by size.
Lennart - Storing them in alcohol would take up additional space, and if you store multiple labels in a single jar of alcohol, retrieving and returning individual labels becomes a challenge and risks damaging the labels. My vote is to store them in a dry envelope or filing system like Simon suggested.
Has anyone laminated their old/redundant/archived labels? Some of our labels are in poor condition and laminating them may make handling them less hazardous.
Cheers,
Nicki
Nicki L. Seiden, M.Sc.
She/Her/Hers
Research Collection Manager
Harbor Branch Oceanographic Institute
nseiden at fau.edu<mailto:nseiden at fau.edu>
From: William Poly <wpoly at calacademy.org><mailto:wpoly at calacademy.org>
Sent: Thursday, June 3, 2021 6:44 AM
To: Simon Moore <couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>
Cc: Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu>; NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
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And multiple backups of all digital data would be useful. As others noted, the original labels contain useful info and should be saved.
On Thu, Jun 3, 2021 at 4:06 AM Simon Moore <couteaufin at btinternet.com><mailto:couteaufin at btinternet.com> wrote:
At the Natural History Museum in London we mounted all old / redundant labels into stamp albums with Mylar strips. This was to preserve handwritings of former curators and conservators, also some historic labels. I was unsure about relying entirely on digital data system to keep this vital resource but that in the days when data systems could be hacked and injected with erasure viruses. However, it left an impression with me which is why I?m still rather sceptical about trusting all of my vital data to the computer!
With all good wishes, Simon
Simon Moore MIScT, RSci, FLS, ACR
Conservator of Natural Sciences and Cutlery Historian,
https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-D1Z4Foz45JolTMuIXEdcMALff-Yh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-yXjKF99lGQ0zzIS_KsuVJibsIlxR7LM-PsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9_0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO4gBifTiwRZIii5t8n2iXDVSEOtpKpQZw8-Xt8nlTfPvTOjbRT6KUNlK3bu5NWc8K2AQgpWTXq1lNUnbjYDq3U5PHMcoJj-2Gs62SIeUYCxHtpnUTKGIhxvaZH96CFWSG2ZwrxcVZjbztwU6gua2bFhlgpcrVsdXCSIHM4TPiR8gY59hch4GQbofA8WTKN9wBbF7s6AB5KQRb4HGw2UfUXm8qprHiQsbSnMOK2r2Sdcj_VLLpWB_1ewWo_aTxJWJTeq5S3u2WUI7HxfklyyzrUaTQESLK7pBTJdQCu2OD9Jw78ACR5V-GZUjsINVKYUWlzk2EZ9EJx-cD7TLsQ26vPtBYaDj8_XaLUABPEX<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furl11.mailanyone.net%2Fv1%2F%3Fm%3D1looBv-0003rP-3c%26i%3D57e1b682%26c%3D2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-D1Z4Foz45JolTMuIXEdcMALff-Yh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-yXjKF99lGQ0zzIS_KsuVJibsIlxR7LM-PsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9_0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO4gBifTiwRZIii5t8n2iXDVSEOtpKpQZw8-Xt8nlTfPvTOjbRT6KUNlK3bu5NWc8K2AQgpWTXq1lNUnbjYDq3U5PHMcoJj-2Gs62SIeUYCxHtpnUTKGIhxvaZH96CFWSG2ZwrxcVZjbztwU6gua2bFhlgpcrVsdXCSIHM4TPiR8gY59hch4GQbofA8WTKN9wBbF7s6AB5KQRb4HGw2UfUXm8qprHiQsbSnMOK2r2Sdcj_VLLpWB_1ewWo_aTxJWJTeq5S3u2WUI7HxfklyyzrUaTQESLK7pBTJdQCu2OD9Jw78ACR5V-GZUjsINVKYUWlzk2EZ9EJx-cD7TLsQ26vPtBYaDj8_XaLUABPEX&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723810883852%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Ujd%2FNAdi6KYqh1q0MMPDs%2FCm18WTbqHT8thG6oit%2FPc%3D&reserved=0>
> On 2 Jun 2021, at 18:03, Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu> wrote:
>
> Hello everyone,
>
> We are about to begin a major reorganization project here at Harbor Branch to conserve on space and allow for future growth. One part to this project includes rehousing wet specimens into smaller size-appropriate jars, with our smallest jar being 20mL scintillation vials, then barcoding and organizing the jars by size. I?ve run into a dilemma with this however, and I wanted to ask the community for suggestions.
>
> Specimens housed in 20mL vials are currently stored in larger 8 oz jars so the handwritten collection label and printed label (2?x 3?) are housed with the specimen. By removing the 8 oz jars though, we can save a substantial amount of space. For example ? we can house more than 5,500 scintillation jars in a single column of shelves, as opposed to ~900 8 oz jars per column. The problem with the small scintillation jars is that the collection labels are too large to store inside of them. While these jars will be barcoded with catalog numbers and unique location, I?m still uncomfortable with removing the internal specimen labels.
>
> One idea is to house these labels in a near-by folder and after this project is completed, printing off new jar-size appropriate labels, possibly with reduced information. The original handwritten labels will likely have to stay in this folder long-term though.
>
> I?m curious if anyone else has tackled this dilemma, or might have ideas on how they would address it if it were their own collection?
>
> Forever curious,
> Nicki
>
>
>
> Nicki L. Seiden, M.Sc.
> She/Her/Hers
> Research Collection Manager
> Harbor Branch Oceanographic Institute
> nseiden at fau.edu<mailto:nseiden at fau.edu>
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------------------------------
Message: 2
Date: Fri, 4 Jun 2021 13:57:05 +0200
From: Dirk Neumann <neumann at snsb.de><mailto:neumann at snsb.de>
To: nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Message-ID: <486ed225-e52c-e6bb-c825-d23ea61aa74e at snsb.de><mailto:486ed225-e52c-e6bb-c825-d23ea61aa74e at snsb.de>
Content-Type: text/plain; charset="windows-1252"; Format="flowed"
Hi Nicki,
please allow another observation on your interesting post: reorganising
the collection into smaller jars increases the monitoring need and staff
time required for the monitoring. Jars below 75 ml are more vulnerable
to evaporation loss, and even though they may not dry up entirely, the
preservation fluid might loose its preservation strength fast and the
concentration within the 20 ml jars might drop to 50% EtOH or lower rapidly.
To my knowledge, even though scintillation jars are handy and small,
they are not specifically designed for long term storage, and the weak
point often is the liner inside caps, or the plastic of the lids itself.
So might be worth developing a good monitoring regime once you moved the
collection.
With best wishes
Dirk
Am 02.06.2021 um 19:03 schrieb Nicole Seiden:
>
> Hello everyone,
>
> We are about to begin a major reorganization project here at Harbor
> Branch to conserve on space and allow for future growth. One part to
> this project includes rehousing wet specimens into smaller
> size-appropriate jars, with our smallest jar being 20mL scintillation
> vials, then barcoding and organizing the jars by size. I?ve run into a
> dilemma with this however, and I wanted to ask the community for
> suggestions.
>
> Specimens housed in 20mL vials are currently stored in larger 8 oz
> jars so the handwritten collection label and printed label (2?x 3?)
> are housed with the specimen. By removing the 8 oz jars though, we can
> save a substantial amount of space. For example ? we can house more
> than 5,500 scintillation jars in a single column of shelves, as
> opposed to ~900 8 oz jars per column. The problem with the small
> scintillation jars is that the collection labels are too large to
> store inside of them. While these jars will be barcoded with catalog
> numbers and unique location, I?m still uncomfortable with removing the
> internal specimen labels.
>
> One idea is to house these labels in a near-by folder and after this
> project is completed, printing off new jar-size appropriate labels,
> possibly with reduced information. The original handwritten labels
> will likely have to stay in this folder long-term though.
>
> I?m curious if anyone else has tackled this dilemma, or might have
> ideas on how they would address it if it were their own collection?
>
> Forever curious,
> Nicki
>
>
>
> *Nicki L. Seiden, M.Sc.*
>
> She/Her/Hers
>
> /Research Collection Manager/
>
> Harbor Branch Oceanographic Institute
>
> nseiden at fau.edu<mailto:nseiden at fau.edu> <mailto:hmcqueen at fau.edu>
>
>
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> natural history collections to ensure their continuing value to
> society. See http://www.spnhc.org<https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.spnhc.org%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723810933824%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=GjpghUwaIN7rFh4qvxWq200%2FwFPKvtKtvRZoSM2hJSQ%3D&reserved=0> for membership information.
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--
Dirk Neumann
Tel: 089 / 8107-111
Fax: 089 / 8107-300
neumann(a)snsb.de
Postanschrift:
Staatliche Naturwissenschaftliche Sammlungen Bayerns
Zoologische Staatssammlung M?nchen
Dirk Neumann, Sektion Ichthyologie / DNA-Storage
M?nchhausenstr. 21
81247 M?nchen
Besuchen Sie unsere Sammlung:
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---------
Dirk Neumann
Tel: +49-89-8107-111
Fax: +49-89-8107-300
neumann(a)snsb.de
postal address:
Bavarian Natural History Collections
The Bavarian State Collection of Zoology
Dirk Neumann, Section Ichthyology / DNA-Storage
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Message: 3
Date: Fri, 4 Jun 2021 12:09:59 +0000
From: Rob Robins <rhrobins at flmnh.ufl.edu><mailto:rhrobins at flmnh.ufl.edu>
To: Sergio Montagud <sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com>,
"nhcoll-l at mailman.yale.edu"<mailto:nhcoll-l at mailman.yale.edu> <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
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Hi Folks,
Not to get too philosophical here, but I feel strongly that everyone working in museums must work to save space/use the space they have more efficiently.
Space limitations are an existential threat to museum collections. We've all seen what administrative bodies tend to do when space runs out/costs become too high (really different sides of the same coin). Crises ensue and sometimes the collections are thrown out or transferred. The costs are huge and the outcomes wholly antithetical to the point of having said collections in the first place. This is to say nothing to the very real harm done to morale of the collections community.
The last 60 years have seen huge advances in ways of increasing access to large collections of items while simultaneously using a smaller footprint to store them. These advances are seen at work not just at for profit commercial enterprises but in the largest libraries.
I applaud those researching the options and applying these solutions to museum collections.
Best wishes,
Rob
P.S. Dirk makes an excellent point about monitoring fluid collections for evaporation, especially the smallest containers. This is of course easily done in a jar-sized arranged collection -- one only need visit the block of shelves that contain all the smallest containers, rather than wander the entire collection hoping to encounter small containers by chance in a phylogenetic system; an onerous, costly, and inefficient procedure predestined to skip a number of the containers one intended to survey.
________________________________
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> on behalf of Sergio Montagud <sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com>
Sent: Friday, June 4, 2021 7:47 AM
To: nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu> <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
[External Email]
What an interesting information, Erik.
Thanks to share
Sergio
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> on behalf of Erik ?hlander <Erik.Ahlander at nrm.se><mailto:Erik.Ahlander at nrm.se>
Date: Friday, 4 June 2021 at 11:55
To: Simon Moore <couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>, Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu>
Cc: NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Dear Nicki,
As you already have been informed. Never ever discard the original label! Also the physical connection to the specimen is important. We have done the opposite: moved specimen to lager jars to be able to take care of the labels. If you have to save space: discard the specimens and keep the labels (OK, I am joking ? maybe). I am presently regaining information lost in the 1790s through fragments of original labels. A picture of a label is not enough. The kind of ink and paper is important. We have plans for the future to test if chemical analysis of the labels can help understanding the origin of certain important specimens.
Best wishes,
Erik ?hlander
vertebrate zoology and museum history
ZOO
Swedish Museum of Natural History
PO Box 50007
SE-10405 Stockholm
Sweden
+46 0 8 5195 4118
+46 0 70 225 2716
erik.ahlander at nrm.se<mailto:erik.ahlander at nrm.se>
Fr?n: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> F?r Simon Moore
Skickat: den 3 juni 2021 16:19
Till: Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu>
Kopia: NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
?mne: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Hi Nicole,
Yes a trade card binder should be good. Ensure that there is a cross-ref?ing number somewhere even if it?s the original acquisition number.
As to repairing the flaky ones, I used to back them onto Japanese tissue with a little neutral PVA. A bit terrifying at first but I took time to practice using bits of flaky browned paper, really hones the skills and the labels were easy after that!
With all good wishes, Simon
Simon Moore MIScT, RSci, FLS, ACR
Conservator of Natural Sciences and Cutlery Historian,
www.natural-history-conservation.com<https://urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV&d=DwMFaQ&c=sJ6xIWYx-zLMB3EPkvcnVg&r=MCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ&m=Do8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg&s=CTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc&e=<http://www.natural-history-conservation.com%3chttps:/urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV&d=DwMFaQ&c=sJ6xIWYx-zLMB3EPkvcnVg&r=MCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ&m=Do8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg&s=CTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc&e=>>
[cid:image001.png at 01D75936.4168EB20][cid:image002.jpg at 01D75936.4168EB20]
On 3 Jun 2021, at 14:56, Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>> wrote:
Hello everyone,
Thank you very kindly for your responses and input!
I do intend to digitize the labels before any final movement of them however, we are also planning to convert our database from Access to Specify in the next year or two. Until we switch into Specify, our photos will be stored on a separate hard drive and won't be attached to the individual records right away. I'm not keen on discarding the labels entirely, as I agree with the notion that digital data remains vulnerable to several sources (e.g., hackers, server failure, human error, etc.), and the curators here are able to recognize the handwriting of previous curators and collectors, as others have noted.
Simon - Organizing the labels into stamp albums is a clever idea! We may do something similar - maybe something like a trading card binder.
Eric - I'm partial to jar-size labels too! I'm hoping to make this my next project after organizing the jars by size.
Lennart - Storing them in alcohol would take up additional space, and if you store multiple labels in a single jar of alcohol, retrieving and returning individual labels becomes a challenge and risks damaging the labels. My vote is to store them in a dry envelope or filing system like Simon suggested.
Has anyone laminated their old/redundant/archived labels? Some of our labels are in poor condition and laminating them may make handling them less hazardous.
Cheers,
Nicki
Nicki L. Seiden, M.Sc.
She/Her/Hers
Research Collection Manager
Harbor Branch Oceanographic Institute
nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>
From: William Poly <wpoly at calacademy.org<mailto:wpoly at calacademy.org><mailto:wpoly at calacademy.org><mailto:wpoly at calacademy.org>>
Sent: Thursday, June 3, 2021 6:44 AM
To: Simon Moore <couteaufin at btinternet.com<mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>>
Cc: Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>>; NHCOLL-new <nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
EXTERNAL EMAIL : Exercise caution when responding, opening links, or opening attachments.
And multiple backups of all digital data would be useful. As others noted, the original labels contain useful info and should be saved.
On Thu, Jun 3, 2021 at 4:06 AM Simon Moore <couteaufin at btinternet.com<mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>> wrote:
At the Natural History Museum in London we mounted all old / redundant labels into stamp albums with Mylar strips. This was to preserve handwritings of former curators and conservators, also some historic labels. I was unsure about relying entirely on digital data system to keep this vital resource but that in the days when data systems could be hacked and injected with erasure viruses. However, it left an impression with me which is why I?m still rather sceptical about trusting all of my vital data to the computer!
With all good wishes, Simon
Simon Moore MIScT, RSci, FLS, ACR
Conservator of Natural Sciences and Cutlery Historian,
https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-D1Z4Foz45JolTMuIXEdcMALff-Yh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-yXjKF99lGQ0zzIS_KsuVJibsIlxR7LM-PsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9_0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO4gBifTiwRZIii5t8n2iXDVSEOtpKpQZw8-Xt8nlTfPvTOjbRT6KUNlK3bu5NWc8K2AQgpWTXq1lNUnbjYDq3U5PHMcoJj-2Gs62SIeUYCxHtpnUTKGIhxvaZH96CFWSG2ZwrxcVZjbztwU6gua2bFhlgpcrVsdXCSIHM4TPiR8gY59hch4GQbofA8WTKN9wBbF7s6AB5KQRb4HGw2UfUXm8qprHiQsbSnMOK2r2Sdcj_VLLpWB_1ewWo_aTxJWJTeq5S3u2WUI7HxfklyyzrUaTQESLK7pBTJdQCu2OD9Jw78ACR5V-GZUjsINVKYUWlzk2EZ9EJx-cD7TLsQ26vPtBYaDj8_XaLUABPEX<https://urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3D2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-2DD1Z4Foz45JolTMuIXEdcMALff-2DYh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-2DyXjKF99lGQ0zzIS-5FKsuVJibsIlxR7LM-2DPsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9-5F0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furl11.mailanyone.net%2Fv1%2F%3Fm%3D1looBv-0003rP-3c%26i%3D57e1b682%26c%3D2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-D1Z4Foz45JolTMuIXEdcMALff-Yh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-yXjKF99lGQ0zzIS_KsuVJibsIlxR7LM-PsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9_0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO4gBifTiwRZIii5t8n2iXDVSEOtpKpQZw8-Xt8nlTfPvTOjbRT6KUNlK3bu5NWc8K2AQgpWTXq1lNUnbjYDq3U5PHMcoJj-2Gs62SIeUYCxHtpnUTKGIhxvaZH96CFWSG2ZwrxcVZjbztwU6gua2bFhlgpcrVsdXCSIHM4TPiR8gY59hch4GQbofA8WTKN9wBbF7s6AB5KQRb4HGw2UfUXm8qprHiQsbSnMOK2r2Sdcj_VLLpWB_1ewWo_aTxJWJTeq5S3u2WUI7HxfklyyzrUaTQESLK7pBTJdQCu2OD9Jw78ACR5V-GZUjsINVKYUWlzk2EZ9EJx-cD7TLsQ26vPtBYaDj8_XaLUABPEX%253Chttps%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3D2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-2DD1Z4Foz45JolTMuIXEdcMALff-2DYh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-2DyXjKF99lGQ0zzIS-5FKsuVJibsIlxR7LM-2DPsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9-5F0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723810963807%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=qTT8DlkVNaRuAV%2BhKLbSNVRcTyOxJxFAGW4ZqGrXW9w%3D&reserved=0>
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> On 2 Jun 2021, at 18:03, Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>> wrote:
>
> Hello everyone,
>
> We are about to begin a major reorganization project here at Harbor Branch to conserve on space and allow for future growth. One part to this project includes rehousing wet specimens into smaller size-appropriate jars, with our smallest jar being 20mL scintillation vials, then barcoding and organizing the jars by size. I?ve run into a dilemma with this however, and I wanted to ask the community for suggestions.
>
> Specimens housed in 20mL vials are currently stored in larger 8 oz jars so the handwritten collection label and printed label (2?x 3?) are housed with the specimen. By removing the 8 oz jars though, we can save a substantial amount of space. For example ? we can house more than 5,500 scintillation jars in a single column of shelves, as opposed to ~900 8 oz jars per column. The problem with the small scintillation jars is that the collection labels are too large to store inside of them. While these jars will be barcoded with catalog numbers and unique location, I?m still uncomfortable with removing the internal specimen labels.
>
> One idea is to house these labels in a near-by folder and after this project is completed, printing off new jar-size appropriate labels, possibly with reduced information. The original handwritten labels will likely have to stay in this folder long-term though.
>
> I?m curious if anyone else has tackled this dilemma, or might have ideas on how they would address it if it were their own collection?
>
> Forever curious,
> Nicki
>
>
>
> Nicki L. Seiden, M.Sc.
> She/Her/Hers
> Research Collection Manager
> Harbor Branch Oceanographic Institute
> nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>
> _______________________________________________
> Nhcoll-l mailing list
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------------------------------
Message: 4
Date: Fri, 4 Jun 2021 12:26:39 +0000
From: "Callomon,Paul" <prc44 at drexel.edu><mailto:prc44 at drexel.edu>
To: Rob Robins <rhrobins at flmnh.ufl.edu><mailto:rhrobins at flmnh.ufl.edu>, Sergio Montagud
<sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com>, "nhcoll-l at mailman.yale.edu"<mailto:nhcoll-l at mailman.yale.edu>
<nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Message-ID:
<BL0PR01MB522029663C4E86178EFFC028C33B9 at BL0PR01MB5220.prod.exchangelabs.com><mailto:BL0PR01MB522029663C4E86178EFFC028C33B9 at BL0PR01MB5220.prod.exchangelabs.com>
Content-Type: text/plain; charset="iso-8859-1"
For one method for compressing alcohol collections and dramatically reducing inspection times, see:
https://www.researchgate.net/publication/337950870_An_improved_design_for_the_storage_of_fluid-preserved_specimens_in_small_to_medium-sized_containers<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.researchgate.net%2Fpublication%2F337950870_An_improved_design_for_the_storage_of_fluid-preserved_specimens_in_small_to_medium-sized_containers&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811003786%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=YIWpyYNtLa4SxNnapFBO7v%2BjUAhkPAAcNXhZoCINGwo%3D&reserved=0>
Paul Callomon
Collection Manager, Malacology and General Invertebrates
________________________________
Academy of Natural Sciences of Drexel University
1900 Benjamin Franklin Parkway, Philadelphia PA 19103-1195, USA
prc44 at drexel.edu<mailto:prc44 at drexel.edu><mailto:prc44 at drexel.edu> Tel 215-405-5096 - Fax 215-299-1170
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> On Behalf Of Rob Robins
Sent: Friday, June 4, 2021 8:10 AM
To: Sergio Montagud <sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com>; nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
External.
Hi Folks,
Not to get too philosophical here, but I feel strongly that everyone working in museums must work to save space/use the space they have more efficiently.
Space limitations are an existential threat to museum collections. We've all seen what administrative bodies tend to do when space runs out/costs become too high (really different sides of the same coin). Crises ensue and sometimes the collections are thrown out or transferred. The costs are huge and the outcomes wholly antithetical to the point of having said collections in the first place. This is to say nothing to the very real harm done to morale of the collections community.
The last 60 years have seen huge advances in ways of increasing access to large collections of items while simultaneously using a smaller footprint to store them. These advances are seen at work not just at for profit commercial enterprises but in the largest libraries.
I applaud those researching the options and applying these solutions to museum collections.
Best wishes,
Rob
P.S. Dirk makes an excellent point about monitoring fluid collections for evaporation, especially the smallest containers. This is of course easily done in a jar-sized arranged collection -- one only need visit the block of shelves that contain all the smallest containers, rather than wander the entire collection hoping to encounter small containers by chance in a phylogenetic system; an onerous, costly, and inefficient procedure predestined to skip a number of the containers one intended to survey.
________________________________
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu<mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu>> on behalf of Sergio Montagud <sergio.montagud at gmail.com<mailto:sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com>>
Sent: Friday, June 4, 2021 7:47 AM
To: nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu> <nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
[External Email]
What an interesting information, Erik.
Thanks to share
Sergio
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu<mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu>> on behalf of Erik ?hlander <Erik.Ahlander at nrm.se<mailto:Erik.Ahlander at nrm.se><mailto:Erik.Ahlander at nrm.se><mailto:Erik.Ahlander at nrm.se>>
Date: Friday, 4 June 2021 at 11:55
To: Simon Moore <couteaufin at btinternet.com<mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>>, Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>>
Cc: NHCOLL-new <nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Dear Nicki,
As you already have been informed. Never ever discard the original label! Also the physical connection to the specimen is important. We have done the opposite: moved specimen to lager jars to be able to take care of the labels. If you have to save space: discard the specimens and keep the labels (OK, I am joking - maybe). I am presently regaining information lost in the 1790s through fragments of original labels. A picture of a label is not enough. The kind of ink and paper is important. We have plans for the future to test if chemical analysis of the labels can help understanding the origin of certain important specimens.
Best wishes,
Erik ?hlander
vertebrate zoology and museum history
ZOO
Swedish Museum of Natural History
PO Box 50007
SE-10405 Stockholm
Sweden
+46 0 8 5195 4118
+46 0 70 225 2716
erik.ahlander at nrm.se<mailto:erik.ahlander at nrm.se><mailto:erik.ahlander at nrm.se><mailto:erik.ahlander at nrm.se>
Fr?n: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu<mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu>> F?r Simon Moore
Skickat: den 3 juni 2021 16:19
Till: Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>>
Kopia: NHCOLL-new <nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>>
?mne: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Hi Nicole,
Yes a trade card binder should be good. Ensure that there is a cross-ref'ing number somewhere even if it's the original acquisition number.
As to repairing the flaky ones, I used to back them onto Japanese tissue with a little neutral PVA. A bit terrifying at first but I took time to practice using bits of flaky browned paper, really hones the skills and the labels were easy after that!
With all good wishes, Simon
Simon Moore MIScT, RSci, FLS, ACR
Conservator of Natural Sciences and Cutlery Historian,
www.natural-history-conservation.com<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV%26d%3DDwMFaQ%26c%3DsJ6xIWYx-zLMB3EPkvcnVg%26r%3DMCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ%26m%3DDo8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg%26s%3DCTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc%26e%3D&data=04%7C01%7Cprc44%40drexel.edu%7C585e7512844043ac55de08d927526048%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C1%7C637584057028917618%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=YTbKaQ0IgNMjC4eNFjN%2Foxq6Vg0dGnbjdJH8ePz5%2FgM%3D&reser<http://www.natural-history-conservation.com%3chttps:/nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV%26d%3DDwMFaQ%26c%3DsJ6xIWYx-zLMB3EPkvcnVg%26r%3DMCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ%26m%3DDo8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg%26s%3DCTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc%26e%3D&data=04%7C01%7Cprc44%40drexel.edu%7C585e7512844043ac55de08d927526048%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C1%7C637584057028917618%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=YTbKaQ0IgNMjC4eNFjN%2Foxq6Vg0dGnbjdJH8ePz5%2FgM%3D&reser>
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On 3 Jun 2021, at 14:56, Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>> wrote:
Hello everyone,
Thank you very kindly for your responses and input!
I do intend to digitize the labels before any final movement of them however, we are also planning to convert our database from Access to Specify in the next year or two. Until we switch into Specify, our photos will be stored on a separate hard drive and won't be attached to the individual records right away. I'm not keen on discarding the labels entirely, as I agree with the notion that digital data remains vulnerable to several sources (e.g., hackers, server failure, human error, etc.), and the curators here are able to recognize the handwriting of previous curators and collectors, as others have noted.
Simon - Organizing the labels into stamp albums is a clever idea! We may do something similar - maybe something like a trading card binder.
Eric - I'm partial to jar-size labels too! I'm hoping to make this my next project after organizing the jars by size.
Lennart - Storing them in alcohol would take up additional space, and if you store multiple labels in a single jar of alcohol, retrieving and returning individual labels becomes a challenge and risks damaging the labels. My vote is to store them in a dry envelope or filing system like Simon suggested.
Has anyone laminated their old/redundant/archived labels? Some of our labels are in poor condition and laminating them may make handling them less hazardous.
Cheers,
Nicki
Nicki L. Seiden, M.Sc.
She/Her/Hers
Research Collection Manager
Harbor Branch Oceanographic Institute
nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>
From: William Poly <wpoly at calacademy.org<mailto:wpoly at calacademy.org><mailto:wpoly at calacademy.org><mailto:wpoly at calacademy.org>>
Sent: Thursday, June 3, 2021 6:44 AM
To: Simon Moore <couteaufin at btinternet.com<mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>>
Cc: Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>>; NHCOLL-new <nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
EXTERNAL EMAIL : Exercise caution when responding, opening links, or opening attachments.
And multiple backups of all digital data would be useful. As others noted, the original labels contain useful info and should be saved.
On Thu, Jun 3, 2021 at 4:06 AM Simon Moore <couteaufin at btinternet.com<mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>> wrote:
At the Natural History Museum in London we mounted all old / redundant labels into stamp albums with Mylar strips. This was to preserve handwritings of former curators and conservators, also some historic labels. I was unsure about relying entirely on digital data system to keep this vital resource but that in the days when data systems could be hacked and injected with erasure viruses. However, it left an impression with me which is why I'm still rather sceptical about trusting all of my vital data to the computer!
With all good wishes, Simon
Simon Moore MIScT, RSci, FLS, ACR
Conservator of Natural Sciences and Cutlery Historian,
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> On 2 Jun 2021, at 18:03, Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>> wrote:
>
> Hello everyone,
>
> We are about to begin a major reorganization project here at Harbor Branch to conserve on space and allow for future growth. One part to this project includes rehousing wet specimens into smaller size-appropriate jars, with our smallest jar being 20mL scintillation vials, then barcoding and organizing the jars by size. I've run into a dilemma with this however, and I wanted to ask the community for suggestions.
>
> Specimens housed in 20mL vials are currently stored in larger 8 oz jars so the handwritten collection label and printed label (2"x 3") are housed with the specimen. By removing the 8 oz jars though, we can save a substantial amount of space. For example - we can house more than 5,500 scintillation jars in a single column of shelves, as opposed to ~900 8 oz jars per column. The problem with the small scintillation jars is that the collection labels are too large to store inside of them. While these jars will be barcoded with catalog numbers and unique location, I'm still uncomfortable with removing the internal specimen labels.
>
> One idea is to house these labels in a near-by folder and after this project is completed, printing off new jar-size appropriate labels, possibly with reduced information. The original handwritten labels will likely have to stay in this folder long-term though.
>
> I'm curious if anyone else has tackled this dilemma, or might have ideas on how they would address it if it were their own collection?
>
> Forever curious,
> Nicki
>
>
>
> Nicki L. Seiden, M.Sc.
> She/Her/Hers
> Research Collection Manager
> Harbor Branch Oceanographic Institute
> nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>
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>
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------------------------------
Message: 5
Date: Fri, 4 Jun 2021 14:36:47 +0200
From: Dirk Neumann <neumann at snsb.de><mailto:neumann at snsb.de>
To: Rob Robins <rhrobins at flmnh.ufl.edu><mailto:rhrobins at flmnh.ufl.edu>, "nhcoll-l at mailman.yale.edu"<mailto:nhcoll-l at mailman.yale.edu>
<nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Message-ID: <e9ed50d1-1422-57aa-8854-cdf6100709df at snsb.de><mailto:e9ed50d1-1422-57aa-8854-cdf6100709df at snsb.de>
Content-Type: text/plain; charset="windows-1252"; Format="flowed"
Hi Rob,
good that you highlighted the need to adjust the setup & (systematic)
arrangement of the collections as well; Nicki mentioned this but it is
really worth highlighting this (and there was an early post on this by
Paul Callomon, where they arranged the small jars in boxes to support
monitoring and collection management).
All these measures come at a cost, and often an increase in monitoring
need not considered, even though increased staff time requirements are
one of the most expensive factor, which is all too often ignored by
administrations.
We once had the same issue, (using recycled jars etc.), and choose the
opposite path: investing in high quality jars to reduce staff time
needed for the monitoring, because it was (and is) unlikely that we will
receive more staff. But this is no remedy against crowded collections,
of course.
You can choose different directions, but usually you need to pay a
price, and from a conservatory point of view you should be able to pay
it. Just noticed that Paul linked his article while I was typing this.
With best wishes
Dirk
Am 04.06.2021 um 14:09 schrieb Rob Robins:
> Hi Folks,
> Not to get too philosophical here, but I feel strongly that everyone
> working in museums must work to save space/use the space they have
> more efficiently.
>
> Space limitations are an existential threat to museum collections.
> We've all seen what administrative bodies tend to do when space runs
> out/costs become too high (really different sides of the same coin).
> Crises ensue and sometimes the collections are thrown out or
> transferred. The costs are huge and the outcomes wholly antithetical
> to the point of having said collections in the first place. This is to
> say nothing to the very real harm done to morale of the collections
> community.
>
> The last 60 years have seen huge advances in ways of increasing access
> to large collections of items while simultaneously using a smaller
> footprint to store them. These advances are seen at work not just at
> for profit commercial enterprises but in the largest libraries.
>
> I applaud those researching the options and applying these solutions
> to museum collections.
>
> Best wishes,
>
> Rob
>
> P.S. Dirk makes an excellent point about monitoring fluid collections
> for evaporation, especially the smallest containers. This is of course
> easily done in a jar-sized arranged collection -- one only need visit
> the block of shelves that contain all the smallest containers, rather
> than wander the entire collection hoping to encounter small containers
> by chance in a phylogenetic system; an onerous, costly, and
> inefficient procedure predestined to skip a number of the containers
> one intended to survey.
>
> ------------------------------------------------------------------------
> *From:* Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> on behalf of
> Sergio Montagud <sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com>
> *Sent:* Friday, June 4, 2021 7:47 AM
> *To:* nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu> <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
> *Subject:* Re: [Nhcoll-l] Rehousing specimens and retaining labels
> *[External Email]*
>
> What an interesting information, Erik.
> Thanks to share
>
> Sergio
>
> *From: *Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> on behalf of Erik
> ?hlander <Erik.Ahlander at nrm.se><mailto:Erik.Ahlander at nrm.se>
> *Date: *Friday, 4 June 2021 at 11:55
> *To: *Simon Moore <couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>, Nicole Seiden
> <nseiden at fau.edu><mailto:nseiden at fau.edu>
> *Cc: *NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
> *Subject: *Re: [Nhcoll-l] Rehousing specimens and retaining labels
>
> Dear Nicki,
>
> As you already have been informed. Never ever discard the original
> label! Also the physical connection to the specimen is important. We
> have done the opposite: moved specimen to lager jars to be able to
> take care of the labels. If you have to save space: discard the
> specimens and keep the labels (OK, I am joking ? maybe). I am
> presently regaining information lost in the 1790s through fragments of
> original labels. A picture of a label is not enough. The kind of ink
> and paper is important. We have plans for the future to test if
> chemical analysis of the labels can help understanding the origin of
> certain important specimens.
>
> Best wishes,
>
> Erik ?hlander
>
> vertebrate zoology and museum history
>
> ZOO
>
> Swedish Museum of Natural History
>
> PO Box 50007
>
> SE-10405 Stockholm
>
> Sweden
>
> +46 0 8 5195 4118
>
> +46 0 70?225 2716
>
> erik.ahlander at nrm.se<mailto:erik.ahlander at nrm.se>
>
> *Fr?n:*Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> *F?r *Simon Moore
> *Skickat:* den 3 juni 2021 16:19
> *Till:* Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu>
> *Kopia:* NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
> *?mne:* Re: [Nhcoll-l] Rehousing specimens and retaining labels
>
> Hi Nicole,
>
> Yes a trade card binder should be good. Ensure that there is a
> cross-ref?ing number somewhere even if it?s the original acquisition
> number.
>
> As to repairing the flaky ones, I used to back them onto Japanese
> tissue with a little neutral PVA. A bit terrifying at first but I took
> time to practice using bits of flaky browned paper, really hones the
> skills and the labels were easy after that!
>
> With all good wishes, Simon
>
> Simon Moore MIScT, RSci, FLS,?ACR
> Conservator of Natural Sciences?and?Cutlery Historian,
>
> www.natural-history-conservation.com<https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.natural-history-conservation.com%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811063749%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=E%2FMsUga2kONX69JETn0zc890xv%2Bgq3pyv3tQCA74m%2Fs%3D&reserved=0>
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>
>
> cid:image001.png at 01D75936.4168EB20cid:image002.jpg at 01D75936.4168EB20
>
>
>
>
> On 3 Jun 2021, at 14:56, Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu>
> <mailto:nseiden at fau.edu>> wrote:
>
> Hello everyone,
>
> Thank you very kindly for your responses and input!
> I do intend to digitize the labels before any final movement of
> them however, we are also planning to convert our database from
> Access to Specify in the next?year or two. Until we switch into
> Specify, our photos will be stored on a separate hard drive and
> won't be attached to the individual records right away. I'm
> not?keen on discarding the labels entirely, as I agree with the
> notion that digital data remains vulnerable to several sources
> (e.g., hackers, server failure, human?error, etc.), and the
> curators here are able to recognize the handwriting of previous
> curators and collectors, as others have noted.
>
> Simon - Organizing the labels into stamp albums is a clever idea!
> We may do something similar - maybe something like a trading card
> binder.
> Eric - I'm partial to jar-size labels too! I'm hoping to make this
> my next project after organizing the jars by size.
>
> Lennart - Storing them in alcohol would take up additional space,
> and if you store multiple labels in a single jar of alcohol,
> retrieving and returning individual?labels becomes a challenge and
> risks damaging the labels. My vote is to store them in a dry
> envelope or filing system like Simon suggested.
> Has anyone laminated their old/redundant/archived labels? Some of
> our labels are in poor condition and laminating them may make
> handling them less?hazardous.
>
> Cheers,
> Nicki
>
> Nicki L. Seiden, M.Sc.
> She/Her/Hers
> Research Collection Manager
> Harbor Branch Oceanographic Institute
> nseiden at fau.edu<mailto:nseiden at fau.edu> <mailto:nseiden at fau.edu>
> From:?William Poly <wpoly at calacademy.org<mailto:wpoly at calacademy.org>
> <mailto:wpoly at calacademy.org>>
> Sent:?Thursday, June 3, 2021 6:44 AM
> To:?Simon Moore <couteaufin at btinternet.com<mailto:couteaufin at btinternet.com>
> <mailto:couteaufin at btinternet.com>>
> Cc:?Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu> <mailto:nseiden at fau.edu>>;
> NHCOLL-new <nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
> <mailto:nhcoll-l at mailman.yale.edu>>
> Subject:?Re: [Nhcoll-l] Rehousing specimens and retaining labels
>
> EXTERNAL EMAIL :?Exercise caution when responding, opening links,
> or opening attachments.
>
>
> And multiple backups of all digital data would be useful. ?As
> others noted, the original labels contain useful info and should
> be saved.
>
>
> On Thu, Jun 3, 2021 at 4:06 AM Simon Moore
> <couteaufin at btinternet.com<mailto:couteaufin at btinternet.com> <mailto:couteaufin at btinternet.com>> wrote:
> At the Natural History Museum in London we mounted all old /
> redundant labels into stamp albums with Mylar strips. This was to
> preserve handwritings of former curators and conservators,?also
> some historic labels. ?I was unsure about relying entirely on
> digital data system to keep this vital resource but that in the
> days when data systems could be hacked and injected with?erasure
> viruses. However, it left an impression with me which is why I?m
> still rather sceptical about trusting all of my vital data to the
> computer!
>
> With all good wishes, Simon
>
> Simon Moore MIScT, RSci, FLS, ACR
> Conservator of Natural Sciences and Cutlery Historian,
>
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> > On 2 Jun 2021, at 18:03, Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu>
> <mailto:nseiden at fau.edu>> wrote:
> >
> > Hello everyone,
> >
> > We are about to begin a major reorganization project here at
> Harbor Branch to conserve on space and allow for future growth.
> One part to this project includes rehousing wet specimens
> into?smaller size-appropriate jars, with our smallest jar being
> 20mL scintillation vials, then barcoding and organizing the jars
> by size. I?ve run into a dilemma with this however, and I wanted
> to ask?the community for suggestions.
> >
> > Specimens housed in 20mL vials are currently stored in larger 8
> oz jars so the handwritten collection label and printed label (2?x
> 3?) are housed with the specimen. By removing the 8 oz
> jars?though, we can save a substantial amount of space. For
> example ? we can house more than 5,500 scintillation jars in a
> single column of shelves, as opposed to ~900 8 oz jars per column.
> The?problem with the small scintillation jars is that the
> collection labels are too large to store inside of them. While
> these jars will be barcoded with catalog numbers and unique
> location, I?m still?uncomfortable with removing the internal
> specimen labels.
> >
> > One idea is to house these labels in a near-by folder and after
> this project is completed, printing off new jar-size appropriate
> labels, possibly with reduced information. The original
> handwritten?labels will likely have to stay in this folder
> long-term though.
> >
> > I?m curious if anyone else has tackled this dilemma, or might
> have ideas on how they would address it if it were their own
> collection?
> >
> > Forever curious,
> > Nicki
> >
> >
> >
> > Nicki L. Seiden, M.Sc.
> > She/Her/Hers
> > Research Collection Manager
> > Harbor Branch Oceanographic Institute
> > nseiden at fau.edu<mailto:nseiden at fau.edu> <mailto:nseiden at fau.edu>
> > _______________________________________________
> > Nhcoll-l mailing list
> > Nhcoll-l at mailman.yale.edu<mailto:Nhcoll-l at mailman.yale.edu> <mailto:Nhcoll-l at mailman.yale.edu>
> >
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> > society. See
> https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=AXeELVI4Jlq0IOYWaVkFlibMy6G5C6OQfaIw0dycxpMOIL0MRKnIDBWDeoX7pqeFAMePSVVY4JL4oQY5UTBZAgqgdIG3A7O9YPdNwXC1DyJv3KX9xlVmWNKK8czkHr0capMdflps5YBwKouOZytNwSqy4ailDTsWp0FvzFRYsU8DRPRNT2ZFYBW_vKudy3GMcGQn_YMTj32j0hoLCIeVVeAksQnSAy4Y-a05YGpEtQggRBt7ppwfHrh9tqlM1me8HciUealOMo4TC6HRcbuLfPj6QVvE5GrR2pL4rt9GCxPPg9BcrQlLGulRQNA5mINVzFJ57-u7miHUiKbdTuVJvBnH2q_47slu_IWsJXPvhps2usc-7e3xkg4umeSm-XtSV4kuzBEIYMnZCz9qwK9GLdgb8tUlkd40gC4BQeBBvy8BuHXWXsQXrSpV_ZZM4ULClaOszDNmg8I-YwzW3WOJQwKhrzeTg3f4aUYTPJmkM56QM2Liep6kK9crQwtKgAf6WBMMnXnEXU_e34yX1WHCk0NeU9HtVkfnWE0tVA4EBfU<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furl11.mailanyone.net%2Fv1%2F%3Fm%3D1looBv-0003rP-3c%26i%3D57e1b682%26c%3DAXeELVI4Jlq0IOYWaVkFlibMy6G5C6OQfaIw0dycxpMOIL0MRKnIDBWDeoX7pqeFAMePSVVY4JL4oQY5UTBZAgqgdIG3A7O9YPdNwXC1DyJv3KX9xlVmWNKK8czkHr0capMdflps5YBwKouOZytNwSqy4ailDTsWp0FvzFRYsU8DRPRNT2ZFYBW_vKudy3GMcGQn_YMTj32j0hoLCIeVVeAksQnSAy4Y-a05YGpEtQggRBt7ppwfHrh9tqlM1me8HciUealOMo4TC6HRcbuLfPj6QVvE5GrR2pL4rt9GCxPPg9BcrQlLGulRQNA5mINVzFJ57-u7miHUiKbdTuVJvBnH2q_47slu_IWsJXPvhps2usc-7e3xkg4umeSm-XtSV4kuzBEIYMnZCz9qwK9GLdgb8tUlkd40gC4BQeBBvy8BuHXWXsQXrSpV_ZZM4ULClaOszDNmg8I-YwzW3WOJQwKhrzeTg3f4aUYTPJmkM56QM2Liep6kK9crQwtKgAf6WBMMnXnEXU_e34yX1WHCk0NeU9HtVkfnWE0tVA4EBfU&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811093733%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=l1K%2FPE3RM1hLnGnEYZzWO%2F0caasQ35sqBDy29M%2FuLss%3D&reserved=0>
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DAXeELVI4Jlq0IOYWaVkFlibMy6G5C6OQfaIw0dycxpMOIL0MRKnIDBWDeoX7pqeFAMePSVVY4JL4oQY5UTBZAgqgdIG3A7O9YPdNwXC1DyJv3KX9xlVmWNKK8czkHr0capMdflps5YBwKouOZytNwSqy4ailDTsWp0FvzFRYsU8DRPRNT2ZFYBW-5FvKudy3GMcGQn-5FYMTj32j0hoLCIeVVeAksQnSAy4Y-2Da05YGpEtQggRBt7ppwfHrh9tqlM1me8HciUealOMo4TC6HRcbuLfPj6QVvE5GrR2pL4rt9GCxPPg9BcrQlLGulRQNA5mINVzFJ57-2Du7miHUiKbdTuVJvBnH2q-5F47slu-5FIWsJXPvhps2usc-2D7e3xkg4umeSm-2DXtSV4kuzBEIYMnZCz9qwK9GLdgb8tUlkd40gC4BQeBBvy8BuHXWXsQXrSpV-5FZZM4ULClaOszDNmg8I-2DYwzW3WOJQwKhrzeTg3f4aUYTPJmkM56QM2Liep6kK9crQwtKgAf6WBMMnXnEXU-5Fe34yX1WHCk0NeU9HtVkfnWE0tVA4EBfU&d=DwMFaQ&c=sJ6xIWYx-zLMB3EPkvcnVg&r=MCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ&m=Do8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg&s=sWkpO8X2iJomW7z57kBuUpU4rmU_P4iID6OHgNAHFN4&e=<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DAXeELVI4Jlq0IOYWaVkFlibMy6G5C6OQfaIw0dycxpMOIL0MRKnIDBWDeoX7pqeFAMePSVVY4JL4oQY5UTBZAgqgdIG3A7O9YPdNwXC1DyJv3KX9xlVmWNKK8czkHr0capMdflps5YBwKouOZytNwSqy4ailDTsWp0FvzFRYsU8DRPRNT2ZFYBW-5FvKudy3GMcGQn-5FYMTj32j0hoLCIeVVeAksQnSAy4Y-2Da05YGpEtQggRBt7ppwfHrh9tqlM1me8HciUealOMo4TC6HRcbuLfPj6QVvE5GrR2pL4rt9GCxPPg9BcrQlLGulRQNA5mINVzFJ57-2Du7miHUiKbdTuVJvBnH2q-5F47slu-5FIWsJXPvhps2usc-2D7e3xkg4umeSm-2DXtSV4kuzBEIYMnZCz9qwK9GLdgb8tUlkd40gC4BQeBBvy8BuHXWXsQXrSpV-5FZZM4ULClaOszDNmg8I-2DYwzW3WOJQwKhrzeTg3f4aUYTPJmkM56QM2Liep6kK9crQwtKgAf6WBMMnXnEXU-5Fe34yX1WHCk0NeU9HtVkfnWE0tVA4EBfU%26d%3DDwMFaQ%26c%3DsJ6xIWYx-zLMB3EPkvcnVg%26r%3DMCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ%26m%3DDo8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg%26s%3DsWkpO8X2iJomW7z57kBuUpU4rmU_P4iID6OHgNAHFN4%26e%3D&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811103734%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ojPlgFyWz7mRAxEXZwNbaYkaUKfMHgVobKPrNhMVAwM%3D&reserved=0>>membership
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> <https://urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DYp9t6FdlOVHD9i-2DEAVQhVpIdB7ZXYK2ej-2DkmUyXspVgeP6SHdVliO-5Ff9JjDg7udEpiPqOmo4ZmpV-2Dd0qWTORRRcwGcYmS1rw8OgAhLwFZulYhVqHTCQFmjfzr0uVBV8N6Narfeza8gMM3toE7A-5FquLyw3r4jZDwTNdIuacvolgXrgC9eRyJlIxzc3v6G-5Fbc7k6Aw0Nu43YOHmuyzxD7d9KvGeYsvc1EZSORr-2DHa9J8wYXYeyATnTTWEglpbXfceuPiiXNkqy1umGbt7UcjWzEvemB6LcAdtV6tM8sLT916s1De5qGmgVQ3yc0mtDzMSO-2DJkBKPEFutNb2dnvmUu9t3H2G3a7SUMVSdLQpbszd2gucc6ptuKmq-2DKuB3jMuxsCLX6Awzj6-2DSzxyXAcVSSC1vSAIcMOHch0bOCnxsDujgDzSZwzMGok59k5Vxch-5F1YQj82dMAHwqpObd3KpbqvF-2DUdaSO8bySYHSR-2D6WgfTTJ9ml07lkoz-2DzMQUUn25xT55617qizfB9j6oASBzqdCFrU5sIRvOKICX5Sm9ZkFmtrR0HuKhuewgC4FUoWVisBEe3pUIp4B4X149m4MAUPXuqw&d=DwMFaQ&c=sJ6xIWYx-zLMB3EPkvcnVg&r=MCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ&m=Do8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg&s=Tl5BFrSXpdrlnxs_fGh2ESuD9RQnvKcPn1VVztPIWtE&e=<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DYp9t6FdlOVHD9i-2DEAVQhVpIdB7ZXYK2ej-2DkmUyXspVgeP6SHdVliO-5Ff9JjDg7udEpiPqOmo4ZmpV-2Dd0qWTORRRcwGcYmS1rw8OgAhLwFZulYhVqHTCQFmjfzr0uVBV8N6Narfeza8gMM3toE7A-5FquLyw3r4jZDwTNdIuacvolgXrgC9eRyJlIxzc3v6G-5Fbc7k6Aw0Nu43YOHmuyzxD7d9KvGeYsvc1EZSORr-2DHa9J8wYXYeyATnTTWEglpbXfceuPiiXNkqy1umGbt7UcjWzEvemB6LcAdtV6tM8sLT916s1De5qGmgVQ3yc0mtDzMSO-2DJkBKPEFutNb2dnvmUu9t3H2G3a7SUMVSdLQpbszd2gucc6ptuKmq-2DKuB3jMuxsCLX6Awzj6-2DSzxyXAcVSSC1vSAIcMOHch0bOCnxsDujgDzSZwzMGok59k5Vxch-5F1YQj82dMAHwqpObd3KpbqvF-2DUdaSO8bySYHSR-2D6WgfTTJ9ml07lkoz-2DzMQUUn25xT55617qizfB9j6oASBzqdCFrU5sIRvOKICX5Sm9ZkFmtrR0HuKhuewgC4FUoWVisBEe3pUIp4B4X149m4MAUPXuqw%26d%3DDwMFaQ%26c%3DsJ6xIWYx-zLMB3EPkvcnVg%26r%3DMCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ%26m%3DDo8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg%26s%3DTl5BFrSXpdrlnxs_fGh2ESuD9RQnvKcPn1VVztPIWtE%26e%3D&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811113726%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=PatRsGd6jAS2VjXc67szi%2FcrjYr1CW6QbuXWj1pitnc%3D&reserved=0>>
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--
Dirk Neumann
Tel: 089 / 8107-111
Fax: 089 / 8107-300
neumann(a)snsb.de
Postanschrift:
Staatliche Naturwissenschaftliche Sammlungen Bayerns
Zoologische Staatssammlung M?nchen
Dirk Neumann, Sektion Ichthyologie / DNA-Storage
M?nchhausenstr. 21
81247 M?nchen
Besuchen Sie unsere Sammlung:
http://www.zsm.mwn.de/sektion/ichthyologie-home/<https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.zsm.mwn.de%2Fsektion%2Fichthyologie-home%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811153702%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=c2PRh2jN64dB%2B4ySY%2BiInyEIGtIEffQXUJwsEvrpxYM%3D&reserved=0>
---------
Dirk Neumann
Tel: +49-89-8107-111
Fax: +49-89-8107-300
neumann(a)snsb.de
postal address:
Bavarian Natural History Collections
The Bavarian State Collection of Zoology
Dirk Neumann, Section Ichthyology / DNA-Storage
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------------------------------
Message: 6
Date: Fri, 4 Jun 2021 14:39:38 +0000
From: Jean-Marc Gagnon <JMGAGNON at nature.ca><mailto:JMGAGNON at nature.ca>
To: "crust-l at vims.edu"<mailto:crust-l at vims.edu> <crust-l at vims.edu><mailto:crust-l at vims.edu>, Michel Hendrickx Reners
<michel at ola.icmyl.unam.mx><mailto:michel at ola.icmyl.unam.mx>, "Paolo G. Albano" <pgalbano at gmail.com><mailto:pgalbano at gmail.com>
Cc: "nhcoll-l at mailman.yale.edu"<mailto:nhcoll-l at mailman.yale.edu> <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] [EXT]Re: [crust-l:11293] Waterproof paper for
samples in ethanol
Message-ID:
<YQBPR0101MB40332ABFF9001ECEA9A77326C63B9 at YQBPR0101MB4033.CANPRD01.PROD.OUTLOOK.COM><mailto:YQBPR0101MB40332ABFF9001ECEA9A77326C63B9 at YQBPR0101MB4033.CANPRD01.PROD.OUTLOOK.COM>
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Michel, Paolo,
I would recommend looking at information available on the SPNHC Wiki site (https://spnhc.biowikifarm.net/wiki/Labeling_Natural_History_Collections<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fspnhc.biowikifarm.net%2Fwiki%2FLabeling_Natural_History_Collections&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811183685%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=9Xda0XuprEPLm2tcZFs5XAdAwbnTotBIHPSPVX4abKc%3D&reserved=0>) and some of the discussion that are archived on its NHColl ListServer (https://mailman.yale.edu/mailman/listinfo/nhcoll-l<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmailman.yale.edu%2Fmailman%2Flistinfo%2Fnhcoll-l&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811193678%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Eg45ftBYAKAE7X0dl94fJCvpK2ibZQShXYVG8VBaT8c%3D&reserved=0>).
Generally speaking, it is not recommended to use laser printers as the ?permanency? can vary significantly between machines, but also between batches. There are many reported examples of failed laser-printed labels where one finds fading text or an ?alphabet soup? at the bottom of the jar. Even dry laser-printed labels have been found to fail.
One has to remember that in terms of museum specimens, we need to apply storage solutions that will hopefully last well beyond our career and for many more generations into the future.
I hope this helps.
Jean-Marc
Jean-Marc Gagnon, Ph.D. (he/him/his) (il/lui)
Curator, Invertebrate Collections / Chief Scientist
Conservateur, Collection des invert?br?s / Expert scientifique en chef
Canadian Museum of Nature / Mus?e canadien de la nature
613 364 4066
613 851-7556 cell
613 364 4027 Fax
jmgagnon at nature.ca<mailto:jmgagnon at nature.ca><mailto:jmgagnon at nature.ca>
Adresse postale / Postal Address:
Canadian Museum of Nature / Mus?e canadien de la nature
P.O. Box 3443, Sta. D / Casier Postal 3443, Succ. D
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Canada / Canada
Adresse de livraison / Courier Address :
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From: crust-l-request at vims.edu<mailto:crust-l-request at vims.edu> [mailto:crust-l-request at vims.edu] On Behalf Of Michel Hendrickx Reners
Sent: June 4, 2021 10:15 AM
To: crust FORO <crust-l at vims.edu><mailto:crust-l at vims.edu>; Paolo G. Albano <pgalbano at gmail.com><mailto:pgalbano at gmail.com>
Subject: [EXT]Re: [crust-l:11293] Waterproof paper for samples in ethanol
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We are using 100% cotton paper (available in different densities). We print the collection labels with a Laser Printer. We have had these in ethanol for up to 15 years (maybe more?) and it holds very well. But pencil cannot also be used (we do so for provisional labels).
Regards.
Michel E. Hendrickx
El vie, 4 de jun. de 2021 a la(s) 08:04, Paolo G. Albano (pgalbano at gmail.com<mailto:pgalbano at gmail.com><mailto:pgalbano at gmail.com><mailto:pgalbano at gmail.com>) escribi?:
Dear Colleagues,
I am looking for a waterproof paper to write with pencil labels for samples in ethanol.
I have seen some institutions using polyethylene sheets, but these are not easily available on the market (or maybe I am not aware of a suitable provider in the EU).
In contrast, sheets in polyester are easily available, even in convenient A4 format (laser printable if necessary), but I thought polyester has poorer resistance to ethanol. Maybe I am too concerned?
Do you have any suggestions or experience to share?
Thank you and best regards,
Paolo
--
Dr. Paolo G. ALBANO, Ph.D.
Senior Scientist, Stazione Zoologica Anton Dohrn, Naples, Italy
Research Associate, Department of Paleontology, University of Vienna, Austria
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Message: 7
Date: Fri, 4 Jun 2021 11:48:38 -0400
From: John E Simmons <simmons.johne at gmail.com><mailto:simmons.johne at gmail.com>
To: NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: [Nhcoll-l] Old Croone Day 2021
Message-ID:
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*Old Croone Day, 04 June 2021*
There was once a man, William Croone,
Whose specimens deteriorated too soon.
But using spirits of wine,
He found they did fine,
Which we celebrate each 4th of June.
Old Croone Day is an international holiday to celebrate the first recorded
mention of the preservation of scientific specimens in alcohol, which took
place on 04 June of 1662. On that momentous occasion, Dr. William Croone
(1633-1684) showed his fellow members of the Royal Society of London ?two
embryos of puppy-dogs, which he had kept eight days, and were put in spirit
in a glass-vial sealed hermetically.? Croone was a founding member and
secretary of the *Royal Society of London for Improving Natural Knowledge*,
the oldest scientific society in the world. Ironically, his name was
misspelled as Croune in the meeting records (see below).
Croone, a graduate of Cambridge University (Emmanuel College), variously
served as a professor of Rhetoric at Gresham College, a physician, and
an anatomy
lecturer while pursing diverse interests in physics, physiology, and
embryology. It was Croone?s interest in entomology that led him to discover
the possibilities of fluid preservation in spirits of wine (ethyl alcohol).
Let us join together to celebrate the spirit of curiosity and scientific
inquiry with a glass of your favorite beverage and a toast the preservation
of good friendships while basking in the pleasure of finding things out.
Here?s to you, Dr. William Croone!
[image: image.png]
--John
John E. Simmons
Writer and Museum Consultant
Museologica
*and*
Associate Curator of Collections
Earth and Mineral Science Museum & Art Gallery
Penn State University
*and*
Investigador Asociado, Departamento de Ornitologia
Museo de Historia Natural, Universidad Nacional Mayor de San Marcos, Lima
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Message: 8
Date: Fri, 4 Jun 2021 16:01:29 +0000
From: "Rincon Rodriguez,Laura" <rinconrodriguezl at ufl.edu><mailto:rinconrodriguezl at ufl.edu>
To: "nhcoll-l at mailman.yale.edu"<mailto:nhcoll-l at mailman.yale.edu> <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
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Hello Nicki,
For storage of internal labels. see:
https://stashc.com/the-publication/labels/object-labels/storage-system-for-deteriorating-fluid-specimen-labels/<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fstashc.com%2Fthe-publication%2Flabels%2Fobject-labels%2Fstorage-system-for-deteriorating-fluid-specimen-labels%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811263637%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=icy%2BFiin7mZ5qYF9oRB9aph71zIs7JGoMPykAmzcKIw%3D&reserved=0>
For protection of fragile or damaged labels. See:
https://stashc.com/the-publication/labels/object-labels/polyester-film-sleeves-for-protection-of-fragile-or-damaged-specimen-labels/<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fstashc.com%2Fthe-publication%2Flabels%2Fobject-labels%2Fpolyester-film-sleeves-for-protection-of-fragile-or-damaged-specimen-labels%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811273632%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Jt5FI3p%2FQqOo9SC0emcFa%2FP6%2FL7MH%2FViKvL5hIbGaHw%3D&reserved=0>
Laura Rinc?n
Museum Studies Master's student
University of Florida
Storage System for Deteriorating Fluid Specimen Labels | Storage Techniques for Art Science & History Collections<https://stashc.com/the-publication/labels/object-labels/storage-system-for-deteriorating-fluid-specimen-labels/<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fstashc.com%2Fthe-publication%2Flabels%2Fobject-labels%2Fstorage-system-for-deteriorating-fluid-specimen-labels%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811273632%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=cd%2BMjKysm7KIJi8B8XH7W%2BeMD0lKDoXwfklXTtK9W7Q%3D&reserved=0>>
A storage system developed for 35mm film negatives has been adapted for this purpose. It consists of polyester film sleeves fabricated to hold 35mm film negative strips, alkaline reserve folders designed to hold several of the sleeves, and an alkaline reserve box to hold the folders (Fig. 1).
stashc.com
________________________________
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> on behalf of Dirk Neumann <neumann at snsb.de><mailto:neumann at snsb.de>
Sent: Friday, June 4, 2021 8:36 AM
To: Rob Robins <rhrobins at flmnh.ufl.edu><mailto:rhrobins at flmnh.ufl.edu>; nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu> <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
[External Email]
Hi Rob,
good that you highlighted the need to adjust the setup & (systematic) arrangement of the collections as well; Nicki mentioned this but it is really worth highlighting this (and there was an early post on this by Paul Callomon, where they arranged the small jars in boxes to support monitoring and collection management).
All these measures come at a cost, and often an increase in monitoring need not considered, even though increased staff time requirements are one of the most expensive factor, which is all too often ignored by administrations.
We once had the same issue, (using recycled jars etc.), and choose the opposite path: investing in high quality jars to reduce staff time needed for the monitoring, because it was (and is) unlikely that we will receive more staff. But this is no remedy against crowded collections, of course.
You can choose different directions, but usually you need to pay a price, and from a conservatory point of view you should be able to pay it. Just noticed that Paul linked his article while I was typing this.
With best wishes
Dirk
Am 04.06.2021 um 14:09 schrieb Rob Robins:
Hi Folks,
Not to get too philosophical here, but I feel strongly that everyone working in museums must work to save space/use the space they have more efficiently.
Space limitations are an existential threat to museum collections. We've all seen what administrative bodies tend to do when space runs out/costs become too high (really different sides of the same coin). Crises ensue and sometimes the collections are thrown out or transferred. The costs are huge and the outcomes wholly antithetical to the point of having said collections in the first place. This is to say nothing to the very real harm done to morale of the collections community.
The last 60 years have seen huge advances in ways of increasing access to large collections of items while simultaneously using a smaller footprint to store them. These advances are seen at work not just at for profit commercial enterprises but in the largest libraries.
I applaud those researching the options and applying these solutions to museum collections.
Best wishes,
Rob
P.S. Dirk makes an excellent point about monitoring fluid collections for evaporation, especially the smallest containers. This is of course easily done in a jar-sized arranged collection -- one only need visit the block of shelves that contain all the smallest containers, rather than wander the entire collection hoping to encounter small containers by chance in a phylogenetic system; an onerous, costly, and inefficient procedure predestined to skip a number of the containers one intended to survey.
________________________________
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> on behalf of Sergio Montagud <sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com>
Sent: Friday, June 4, 2021 7:47 AM
To: nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu> <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
[External Email]
What an interesting information, Erik.
Thanks to share
Sergio
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> on behalf of Erik ?hlander <Erik.Ahlander at nrm.se><mailto:Erik.Ahlander at nrm.se><mailto:Erik.Ahlander at nrm.se><mailto:Erik.Ahlander at nrm.se>
Date: Friday, 4 June 2021 at 11:55
To: Simon Moore <couteaufin at btinternet.com><mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>, Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>
Cc: NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Dear Nicki,
As you already have been informed. Never ever discard the original label! Also the physical connection to the specimen is important. We have done the opposite: moved specimen to lager jars to be able to take care of the labels. If you have to save space: discard the specimens and keep the labels (OK, I am joking ? maybe). I am presently regaining information lost in the 1790s through fragments of original labels. A picture of a label is not enough. The kind of ink and paper is important. We have plans for the future to test if chemical analysis of the labels can help understanding the origin of certain important specimens.
Best wishes,
Erik ?hlander
vertebrate zoology and museum history
ZOO
Swedish Museum of Natural History
PO Box 50007
SE-10405 Stockholm
Sweden
+46 0 8 5195 4118
+46 0 70 225 2716
erik.ahlander at nrm.se<mailto:erik.ahlander at nrm.se><mailto:erik.ahlander at nrm.se><mailto:erik.ahlander at nrm.se>
Fr?n: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> F?r Simon Moore
Skickat: den 3 juni 2021 16:19
Till: Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>
Kopia: NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
?mne: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Hi Nicole,
Yes a trade card binder should be good. Ensure that there is a cross-ref?ing number somewhere even if it?s the original acquisition number.
As to repairing the flaky ones, I used to back them onto Japanese tissue with a little neutral PVA. A bit terrifying at first but I took time to practice using bits of flaky browned paper, really hones the skills and the labels were easy after that!
With all good wishes, Simon
Simon Moore MIScT, RSci, FLS, ACR
Conservator of Natural Sciences and Cutlery Historian,
www.natural-history-conservation.com<https://urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV&d=DwMFaQ&c=sJ6xIWYx-zLMB3EPkvcnVg&r=MCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ&m=Do8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg&s=CTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc&e=<http://www.natural-history-conservation.com%3chttps:/urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV&d=DwMFaQ&c=sJ6xIWYx-zLMB3EPkvcnVg&r=MCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ&m=Do8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg&s=CTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc&e=>>
[cid:image001.png at 01D75936.4168EB20][cid:image002.jpg at 01D75936.4168EB20]
On 3 Jun 2021, at 14:56, Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>> wrote:
Hello everyone,
Thank you very kindly for your responses and input!
I do intend to digitize the labels before any final movement of them however, we are also planning to convert our database from Access to Specify in the next year or two. Until we switch into Specify, our photos will be stored on a separate hard drive and won't be attached to the individual records right away. I'm not keen on discarding the labels entirely, as I agree with the notion that digital data remains vulnerable to several sources (e.g., hackers, server failure, human error, etc.), and the curators here are able to recognize the handwriting of previous curators and collectors, as others have noted.
Simon - Organizing the labels into stamp albums is a clever idea! We may do something similar - maybe something like a trading card binder.
Eric - I'm partial to jar-size labels too! I'm hoping to make this my next project after organizing the jars by size.
Lennart - Storing them in alcohol would take up additional space, and if you store multiple labels in a single jar of alcohol, retrieving and returning individual labels becomes a challenge and risks damaging the labels. My vote is to store them in a dry envelope or filing system like Simon suggested.
Has anyone laminated their old/redundant/archived labels? Some of our labels are in poor condition and laminating them may make handling them less hazardous.
Cheers,
Nicki
Nicki L. Seiden, M.Sc.
She/Her/Hers
Research Collection Manager
Harbor Branch Oceanographic Institute
nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>
From: William Poly <wpoly at calacademy.org<mailto:wpoly at calacademy.org><mailto:wpoly at calacademy.org><mailto:wpoly at calacademy.org>>
Sent: Thursday, June 3, 2021 6:44 AM
To: Simon Moore <couteaufin at btinternet.com<mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>>
Cc: Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>>; NHCOLL-new <nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
EXTERNAL EMAIL : Exercise caution when responding, opening links, or opening attachments.
And multiple backups of all digital data would be useful. As others noted, the original labels contain useful info and should be saved.
On Thu, Jun 3, 2021 at 4:06 AM Simon Moore <couteaufin at btinternet.com<mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>> wrote:
At the Natural History Museum in London we mounted all old / redundant labels into stamp albums with Mylar strips. This was to preserve handwritings of former curators and conservators, also some historic labels. I was unsure about relying entirely on digital data system to keep this vital resource but that in the days when data systems could be hacked and injected with erasure viruses. However, it left an impression with me which is why I?m still rather sceptical about trusting all of my vital data to the computer!
With all good wishes, Simon
Simon Moore MIScT, RSci, FLS, ACR
Conservator of Natural Sciences and Cutlery Historian,
https://url11.mailanyone.net/v1/?m=1looBv-0003rP-3c&i=57e1b682&c=2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-D1Z4Foz45JolTMuIXEdcMALff-Yh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-yXjKF99lGQ0zzIS_KsuVJibsIlxR7LM-PsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9_0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO4gBifTiwRZIii5t8n2iXDVSEOtpKpQZw8-Xt8nlTfPvTOjbRT6KUNlK3bu5NWc8K2AQgpWTXq1lNUnbjYDq3U5PHMcoJj-2Gs62SIeUYCxHtpnUTKGIhxvaZH96CFWSG2ZwrxcVZjbztwU6gua2bFhlgpcrVsdXCSIHM4TPiR8gY59hch4GQbofA8WTKN9wBbF7s6AB5KQRb4HGw2UfUXm8qprHiQsbSnMOK2r2Sdcj_VLLpWB_1ewWo_aTxJWJTeq5S3u2WUI7HxfklyyzrUaTQESLK7pBTJdQCu2OD9Jw78ACR5V-GZUjsINVKYUWlzk2EZ9EJx-cD7TLsQ26vPtBYaDj8_XaLUABPEX<https://urldefense.proofpoint.com/v2/url?u=https-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3D2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-2DD1Z4Foz45JolTMuIXEdcMALff-2DYh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-2DyXjKF99lGQ0zzIS-5FKsuVJibsIlxR7LM-2DPsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9-5F0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furl11.mailanyone.net%2Fv1%2F%3Fm%3D1looBv-0003rP-3c%26i%3D57e1b682%26c%3D2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-D1Z4Foz45JolTMuIXEdcMALff-Yh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-yXjKF99lGQ0zzIS_KsuVJibsIlxR7LM-PsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9_0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO4gBifTiwRZIii5t8n2iXDVSEOtpKpQZw8-Xt8nlTfPvTOjbRT6KUNlK3bu5NWc8K2AQgpWTXq1lNUnbjYDq3U5PHMcoJj-2Gs62SIeUYCxHtpnUTKGIhxvaZH96CFWSG2ZwrxcVZjbztwU6gua2bFhlgpcrVsdXCSIHM4TPiR8gY59hch4GQbofA8WTKN9wBbF7s6AB5KQRb4HGw2UfUXm8qprHiQsbSnMOK2r2Sdcj_VLLpWB_1ewWo_aTxJWJTeq5S3u2WUI7HxfklyyzrUaTQESLK7pBTJdQCu2OD9Jw78ACR5V-GZUjsINVKYUWlzk2EZ9EJx-cD7TLsQ26vPtBYaDj8_XaLUABPEX%253Chttps%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3D2g0UcZsZOXS5EbuXXtggyJJU0ql7St2DYJtu0-2DD1Z4Foz45JolTMuIXEdcMALff-2DYh0fw2D9b9oWmSyP4Nr05sGFLyamrbeOFjHavuNPeNc-2DyXjKF99lGQ0zzIS-5FKsuVJibsIlxR7LM-2DPsBWKeELly9TQ9PLlJP6TsGhI9mtob446Q9-5F0JoNlhD7YYhZf84wsnHL9Ji0f2rP4E4kihPFkQfuEO&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811283630%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=EYfb%2Fp%2FoUc1QmJsaZ4I4NWCGys5vxdwR6tGoAP8sMzs%3D&reserved=0>
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> On 2 Jun 2021, at 18:03, Nicole Seiden <nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>> wrote:
>
> Hello everyone,
>
> We are about to begin a major reorganization project here at Harbor Branch to conserve on space and allow for future growth. One part to this project includes rehousing wet specimens into smaller size-appropriate jars, with our smallest jar being 20mL scintillation vials, then barcoding and organizing the jars by size. I?ve run into a dilemma with this however, and I wanted to ask the community for suggestions.
>
> Specimens housed in 20mL vials are currently stored in larger 8 oz jars so the handwritten collection label and printed label (2?x 3?) are housed with the specimen. By removing the 8 oz jars though, we can save a substantial amount of space. For example ? we can house more than 5,500 scintillation jars in a single column of shelves, as opposed to ~900 8 oz jars per column. The problem with the small scintillation jars is that the collection labels are too large to store inside of them. While these jars will be barcoded with catalog numbers and unique location, I?m still uncomfortable with removing the internal specimen labels.
>
> One idea is to house these labels in a near-by folder and after this project is completed, printing off new jar-size appropriate labels, possibly with reduced information. The original handwritten labels will likely have to stay in this folder long-term though.
>
> I?m curious if anyone else has tackled this dilemma, or might have ideas on how they would address it if it were their own collection?
>
> Forever curious,
> Nicki
>
>
>
> Nicki L. Seiden, M.Sc.
> She/Her/Hers
> Research Collection Manager
> Harbor Branch Oceanographic Institute
> nseiden at fau.edu<mailto:nseiden at fau.edu><mailto:nseiden at fau.edu>
> _______________________________________________
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[cid:part22.DBF34EAA.CE49A6AD at snsb.de]
Dirk Neumann
Tel: 089 / 8107-111
Fax: 089 / 8107-300
neumann(a)snsb.de
Postanschrift:
Staatliche Naturwissenschaftliche Sammlungen Bayerns
Zoologische Staatssammlung M?nchen
Dirk Neumann, Sektion Ichthyologie / DNA-Storage
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---------
Dirk Neumann
Tel: +49-89-8107-111
Fax: +49-89-8107-300
neumann(a)snsb.de
postal address:
Bavarian Natural History Collections
The Bavarian State Collection of Zoology
Dirk Neumann, Section Ichthyology / DNA-Storage
Muenchhausenstr. 21
81247 Munich (Germany)
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------------------------------
Message: 9
Date: Fri, 4 Jun 2021 11:21:23 -0500
From: "Dean A. Hendrickson" <deanhend at austin.utexas.edu><mailto:deanhend at austin.utexas.edu>
To: "Callomon,Paul" <prc44 at drexel.edu><mailto:prc44 at drexel.edu>
Cc: Rob Robins <rhrobins at flmnh.ufl.edu><mailto:rhrobins at flmnh.ufl.edu>, Sergio Montagud
<sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com>, "nhcoll-l at mailman.yale.edu"<mailto:nhcoll-l at mailman.yale.edu>
<nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
Message-ID:
<CAHpV-HSFTs9U5HYrjdz4ijsZVo0PyXhQR2tQPWeikSR_-suU1w at mail.gmail.com><mailto:CAHpV-HSFTs9U5HYrjdz4ijsZVo0PyXhQR2tQPWeikSR_-suU1w at mail.gmail.com>
Content-Type: text/plain; charset="utf-8"
More on the topic of shelving system compression to save extremely limited
space in:
Cohen, A., Hendrickson, D., & Casarez, M. (2019). *An Alternative Shelving
Arrangement for Natural History Collection Objects to Optimize Space and
Task Efficiency*. https://doi.org/10.14351/0831-4985-33.1.55<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdoi.org%2F10.14351%2F0831-4985-33.1.55&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811353588%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=bsEm%2BKj3g0qZJ6AJ9l44Im0B48rwlV8gJJY8TJm530Y%3D&reserved=0> or
http://dx.doi.org/10.26153/tsw/13255<https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fdx.doi.org%2F10.26153%2Ftsw%2F13255&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811353588%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=cJ%2FjI6e0WVahYt%2FiJPk0rBeyCmBh0veHmIHwtESa%2BkE%3D&reserved=0>
* <http://www.fishesoftexas.org/<https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.fishesoftexas.org%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811363586%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=DKU4IddWyZoLD%2FwctWll%2FYZ7y0%2BZLuemF6kclqtEqyI%3D&reserved=0>>fishesoftexas.org
<http://fishesoftexas.org/<https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Ffishesoftexas.org%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811363586%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=mRaHtrcPU0YHQs07i%2FkIxgHHeg1kOqgjOpXAk6mYnPs%3D&reserved=0>>*
*Dean A. Hendrickson, Ph.D. *(he/him/his), *Curator of Ichthyology
<https://biodiversity.utexas.edu/collections/ichthyology<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbiodiversity.utexas.edu%2Fcollections%2Fichthyology&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811363586%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=c%2FoGRzqK6IU7iTZ5%2F5g%2FxKJcwgsMqzB9BgJ8doDn41o%3D&reserved=0>>,* Integrative
Biology <https://biodiversity.utexas.edu/resources/collections<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbiodiversity.utexas.edu%2Fresources%2Fcollections&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811373577%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=VQe3834NS2SenzgDJ1gE%2FAK202%2Bh5o0YlciANV0VjC0%3D&reserved=0>>, Biodiversity
Center <https://biodiversity.utexas.edu/resources/collections<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbiodiversity.utexas.edu%2Fresources%2Fcollections&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811373577%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=VQe3834NS2SenzgDJ1gE%2FAK202%2Bh5o0YlciANV0VjC0%3D&reserved=0>>, University
of Texas <https://www.utexas.edu/<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.utexas.edu%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811383570%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=8SantIATvPxh2LH2y5sZu5P322w3Z5o%2FRydr4JbcWLM%3D&reserved=0>>, 2900 Innovation Blvd., Austin, Texas
78758-4445 USA. +1-512-471-9774; Orcid
<http://orcid.org/0000-0001-7835-0295<https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Forcid.org%2F0000-0001-7835-0295&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811383570%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=y8CrdXrSvq6rGl9pWKSTe8NbpvktR8kmqJpyvp7ReeM%3D&reserved=0>>/ Bionomia
<https://bionomia.net/0000-0001-7835-0295<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbionomia.net%2F0000-0001-7835-0295&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811393570%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=FB0qbo8PX%2Bj01jqh5hnDU%2FoEJJVpzamIfk4nc%2F9SGWo%3D&reserved=0>> / lab
<https://sites.cns.utexas.edu/hendricksonlab<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsites.cns.utexas.edu%2Fhendricksonlab&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811403560%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=2J2%2BdmuwMMaeH64Gf%2B%2FIb3A6zPNiGoC%2FmQ%2BkaggJlhA%3D&reserved=0>> / collection
<https://biodiversity.utexas.edu/collections/ichthyology<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fbiodiversity.utexas.edu%2Fcollections%2Fichthyology&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811403560%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=NiZ8YXVgN%2Bj1qpCmh4NNgQc629x6GzGU%2Fkg95Exm%2F9E%3D&reserved=0>>
On Fri, Jun 4, 2021 at 7:26 AM Callomon,Paul <prc44 at drexel.edu><mailto:prc44 at drexel.edu> wrote:
> For one method for compressing alcohol collections and dramatically
> reducing inspection times, see:
>
>
>
>
> https://www.researchgate.net/publication/337950870_An_improved_design_for_the_storage_of_fluid-preserved_specimens_in_small_to_medium-sized_containers<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.researchgate.net%2Fpublication%2F337950870_An_improved_design_for_the_storage_of_fluid-preserved_specimens_in_small_to_medium-sized_containers&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811413557%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Pwy%2FCZOxLbI9uJSv7Sw3GcrViYeiDGCLzWrTVPnLJNs%3D&reserved=0>
>
>
>
>
>
> Paul Callomon
>
> Collection Manager, Malacology and General Invertebrates
> ------------------------------
>
> *Academy of Natural Sciences of Drexel University*
>
> 1900 Benjamin Franklin Parkway, Philadelphia PA 19103-1195, USA
> *prc44 at drexel.edu <prc44 at drexel.edu><mailto:prc44 at drexel.edu> Tel 215-405-5096 - Fax 215-299-1170*
>
>
>
>
>
>
>
> *From:* Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> *On Behalf Of *Rob
> Robins
> *Sent:* Friday, June 4, 2021 8:10 AM
> *To:* Sergio Montagud <sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com>;
> nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
> *Subject:* Re: [Nhcoll-l] Rehousing specimens and retaining labels
>
>
>
> *External.*
>
> Hi Folks,
>
> Not to get too philosophical here, but I feel strongly that everyone
> working in museums must work to save space/use the space they have more
> efficiently.
>
>
>
> Space limitations are an existential threat to museum collections. We've
> all seen what administrative bodies tend to do when space runs out/costs
> become too high (really different sides of the same coin). Crises ensue and
> sometimes the collections are thrown out or transferred. The costs are huge
> and the outcomes wholly antithetical to the point of having said
> collections in the first place. This is to say nothing to the very real
> harm done to morale of the collections community.
>
>
>
> The last 60 years have seen huge advances in ways of increasing access to
> large collections of items while simultaneously using a smaller footprint
> to store them. These advances are seen at work not just at for profit
> commercial enterprises but in the largest libraries.
>
>
>
> I applaud those researching the options and applying these solutions to
> museum collections.
>
>
>
> Best wishes,
>
>
> Rob
>
>
>
> P.S. Dirk makes an excellent point about monitoring fluid collections for
> evaporation, especially the smallest containers. This is of course easily
> done in a jar-sized arranged collection -- one only need visit the block of
> shelves that contain all the smallest containers, rather than wander the
> entire collection hoping to encounter small containers by chance in a
> phylogenetic system; an onerous, costly, and inefficient procedure
> predestined to skip a number of the containers one intended to survey.
>
>
> ------------------------------
>
> *From:* Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> on behalf of Sergio
> Montagud <sergio.montagud at gmail.com><mailto:sergio.montagud at gmail.com>
> *Sent:* Friday, June 4, 2021 7:47 AM
> *To:* nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu> <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
> *Subject:* Re: [Nhcoll-l] Rehousing specimens and retaining labels
>
>
>
> *[External Email]*
>
> What an interesting information, Erik.
> Thanks to share
>
> Sergio
>
>
>
> *From: *Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> on behalf of Erik
> ?hlander <Erik.Ahlander at nrm.se><mailto:Erik.Ahlander at nrm.se>
> *Date: *Friday, 4 June 2021 at 11:55
> *To: *Simon Moore <couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>, Nicole Seiden <
> nseiden at fau.edu<mailto:nseiden at fau.edu>>
> *Cc: *NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
> *Subject: *Re: [Nhcoll-l] Rehousing specimens and retaining labels
>
>
>
> Dear Nicki,
>
>
>
> As you already have been informed. Never ever discard the original label!
> Also the physical connection to the specimen is important. We have done the
> opposite: moved specimen to lager jars to be able to take care of the
> labels. If you have to save space: discard the specimens and keep the
> labels (OK, I am joking ? maybe). I am presently regaining information lost
> in the 1790s through fragments of original labels. A picture of a label is
> not enough. The kind of ink and paper is important. We have plans for the
> future to test if chemical analysis of the labels can help understanding
> the origin of certain important specimens.
>
>
>
> Best wishes,
>
>
>
>
>
> Erik ?hlander
>
> vertebrate zoology and museum history
>
>
>
> ZOO
>
> Swedish Museum of Natural History
>
> PO Box 50007
>
> SE-10405 Stockholm
>
> Sweden
>
> +46 0 8 5195 4118
>
> +46 0 70 225 2716
>
> erik.ahlander at nrm.se<mailto:erik.ahlander at nrm.se>
>
>
>
>
>
>
>
> *Fr?n:* Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu><mailto:nhcoll-l-bounces at mailman.yale.edu> *F?r *Simon Moore
> *Skickat:* den 3 juni 2021 16:19
> *Till:* Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu>
> *Kopia:* NHCOLL-new <nhcoll-l at mailman.yale.edu><mailto:nhcoll-l at mailman.yale.edu>
> *?mne:* Re: [Nhcoll-l] Rehousing specimens and retaining labels
>
>
>
> Hi Nicole,
>
>
>
> Yes a trade card binder should be good. Ensure that there is a
> cross-ref?ing number somewhere even if it?s the original acquisition number.
>
>
>
> As to repairing the flaky ones, I used to back them onto Japanese tissue
> with a little neutral PVA. A bit terrifying at first but I took time to
> practice using bits of flaky browned paper, really hones the skills and the
> labels were easy after that!
>
>
>
> With all good wishes, Simon
>
> Simon Moore MIScT, RSci, FLS, ACR
> Conservator of Natural Sciences and Cutlery Historian,
>
> www.natural-history-conservation.com<https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.natural-history-conservation.com%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811413557%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=CACTgUAVa6Rt%2Fm8Ony%2BrgPjIwoczT2FfTfmw3OJELX8%3D&reserved=0>
> <https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV%26d%3DDwMFaQ%26c%3DsJ6xIWYx-zLMB3EPkvcnVg%26r%3DMCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ%26m%3DDo8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg%26s%3DCTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc%26e%3D&data=04%7C01%7Cprc44%40drexel.edu%7C585e7512844043ac55de08d927526048%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C1%7C637584057028917618%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=YTbKaQ0IgNMjC4eNFjN%2Foxq6Vg0dGnbjdJH8ePz5%2FgM%3D&reserved=0<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__url11.mailanyone.net_v1_-3Fm-3D1looBv-2D0003rP-2D3c-26i-3D57e1b682-26c-3DKo5NzR4MGaTbzNqd1vO0tYS6QQbeb7kRXz0fa-2Dbj-5F315acSOjW7-2DI6S9JVWGkxyv67OBKahXXYxIUA-2DZl-5FYcqy2RYwOOlCM5ivIrWCsuKFzqm1ln7hLETnw7WtBFzUx2EjV8T-5FFKl3OPEySX2CGiTpfF5t4-2DzhQdmbQbsQ4MpIghGFu77WiM0h9Jn5ItYenxPf2ofQWGTfcwK4vldoVNkdz8jbMgSgf50-5FZTrmxyTS-2DAVkhtLvmvLxuXQr-5FDVUgV%26d%3DDwMFaQ%26c%3DsJ6xIWYx-zLMB3EPkvcnVg%26r%3DMCIx6IevDpZN7oPx8SAIb6_HvqHJFo2if2SZHHR4kiQ%26m%3DDo8wK8QLw2Hv_hyYRly2_UlwHqk7xyz6R1nK00Y81Xg%26s%3DCTYif7IcXopzbGAB4J_oDZtyaDyiuwegzsnx9zYugrc%26e%3D&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811423550%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=3oM%2FS0Qpn5ZQxWtk2whxEwviJAMvBD9wVhOIrRZhjH8%3D&reserved=0>>
>
>
>
>
> On 3 Jun 2021, at 14:56, Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu> wrote:
>
> Hello everyone,
>
> Thank you very kindly for your responses and input!
> I do intend to digitize the labels before any final movement of them
> however, we are also planning to convert our database from Access to
> Specify in the next year or two. Until we switch into Specify, our photos
> will be stored on a separate hard drive and won't be attached to the
> individual records right away. I'm not keen on discarding the labels
> entirely, as I agree with the notion that digital data remains vulnerable
> to several sources (e.g., hackers, server failure, human error, etc.), and
> the curators here are able to recognize the handwriting of previous
> curators and collectors, as others have noted.
>
> Simon - Organizing the labels into stamp albums is a clever idea! We may
> do something similar - maybe something like a trading card binder.
> Eric - I'm partial to jar-size labels too! I'm hoping to make this my next
> project after organizing the jars by size.
>
> Lennart - Storing them in alcohol would take up additional space, and if
> you store multiple labels in a single jar of alcohol, retrieving and
> returning individual labels becomes a challenge and risks damaging the
> labels. My vote is to store them in a dry envelope or filing system like
> Simon suggested.
> Has anyone laminated their old/redundant/archived labels? Some of our
> labels are in poor condition and laminating them may make handling them
> less hazardous.
>
> Cheers,
> Nicki
>
> Nicki L. Seiden, M.Sc.
> She/Her/Hers
> Research Collection Manager
> Harbor Branch Oceanographic Institute
> nseiden at fau.edu<mailto:nseiden at fau.edu>
> From: William Poly <wpoly at calacademy.org><mailto:wpoly at calacademy.org>
> Sent: Thursday, June 3, 2021 6:44 AM
> To: Simon Moore <couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>
> Cc: Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu>; NHCOLL-new <nhcoll-l at mailman.yale.edu<mailto:nhcoll-l at mailman.yale.edu>
> >
> Subject: Re: [Nhcoll-l] Rehousing specimens and retaining labels
>
> EXTERNAL EMAIL : Exercise caution when
> responding, opening links, or opening attachments.
>
>
> And multiple backups of all digital data would be useful. As others
> noted, the original labels contain useful info and should be saved.
>
>
> On Thu, Jun 3, 2021 at 4:06 AM Simon Moore <couteaufin at btinternet.com><mailto:couteaufin at btinternet.com>
> wrote:
> At the Natural History Museum in London we mounted all old / redundant
> labels into stamp albums with Mylar strips. This was to preserve
> handwritings of former curators and conservators, also some historic
> labels. I was unsure about relying entirely on digital data system to keep
> this vital resource but that in the days when data systems could be hacked
> and injected with erasure viruses. However, it left an impression with me
> which is why I?m still rather sceptical about trusting all of my vital data
> to the computer!
>
> With all good wishes, Simon
>
> Simon Moore MIScT, RSci, FLS, ACR
> Conservator of Natural Sciences and Cutlery Historian,
>
>
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>
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>
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>
> > On 2 Jun 2021, at 18:03, Nicole Seiden <nseiden at fau.edu><mailto:nseiden at fau.edu> wrote:
> >
> > Hello everyone,
> >
> > We are about to begin a major reorganization project here at Harbor
> Branch to conserve on space and allow for future growth. One part to this
> project includes rehousing wet specimens into smaller size-appropriate
> jars, with our smallest jar being 20mL scintillation vials, then barcoding
> and organizing the jars by size. I?ve run into a dilemma with this however,
> and I wanted to ask the community for suggestions.
> >
> > Specimens housed in 20mL vials are currently stored in larger 8 oz jars
> so the handwritten collection label and printed label (2?x 3?) are housed
> with the specimen. By removing the 8 oz jars though, we can save a
> substantial amount of space. For example ? we can house more than 5,500
> scintillation jars in a single column of shelves, as opposed to ~900 8 oz
> jars per column. The problem with the small scintillation jars is that the
> collection labels are too large to store inside of them. While these jars
> will be barcoded with catalog numbers and unique location, I?m
> still uncomfortable with removing the internal specimen labels.
> >
> > One idea is to house these labels in a near-by folder and after this
> project is completed, printing off new jar-size appropriate labels,
> possibly with reduced information. The original handwritten labels will
> likely have to stay in this folder long-term though.
> >
> > I?m curious if anyone else has tackled this dilemma, or might have ideas
> on how they would address it if it were their own collection?
> >
> > Forever curious,
> > Nicki
> >
> >
> >
> > Nicki L. Seiden, M.Sc.
> > She/Her/Hers
> > Research Collection Manager
> > Harbor Branch Oceanographic Institute
> > nseiden at fau.edu<mailto:nseiden at fau.edu>
> > _______________________________________________
> > Nhcoll-l mailing list
> > Nhcoll-l at mailman.yale.edu<mailto:Nhcoll-l at mailman.yale.edu>
> >
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End of Nhcoll-l Digest, Vol 109, Issue 2
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[cid:image001.png at 01D75B96.F97F4AD0]
Dirk Neumann
Tel: 089 / 8107-111
Fax: 089 / 8107-300
neumann(a)snsb.de
Postanschrift:
Staatliche Naturwissenschaftliche Sammlungen Bayerns
Zoologische Staatssammlung München
Dirk Neumann, Sektion Ichthyologie / DNA-Storage
Münchhausenstr. 21
81247 München
Besuchen Sie unsere Sammlung:
http://www.zsm.mwn.de/sektion/ichthyologie-home/<https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.zsm.mwn.de%2Fsektion%2Fichthyologie-home%2F&data=04%7C01%7Cprc44%40drexel.edu%7Ca9b5fd7ed7014ed4d4e308d929bf47e9%7C3664e6fa47bd45a696708c4f080f8ca6%7C0%7C0%7C637586723811553476%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=sME4M9US83wsq4YfrB%2BirmerDWM7fAaQc6R7WK%2FMcMU%3D&reserved=0>
---------
Dirk Neumann
Tel: +49-89-8107-111
Fax: +49-89-8107-300
neumann(a)snsb.de
postal address:
Bavarian Natural History Collections
The Bavarian State Collection of Zoology
Dirk Neumann, Section Ichthyology / DNA-Storage
Muenchhausenstr. 21
81247 Munich (Germany)
Visit our section at:
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