[Nhcoll-l] Position Announcement-Special Events Coordinator, Sam Noble Museum

Mon Mar 15 12:50:12 EDT 2021

Program Assistant III – Special Events Coordinator -
Job Number:
 210788
Organization
: Okla Museum of Natural History
Job Location
: Oklahoma-Norman-Norman Campus
Schedule
: Full-time
Work Schedule: Schedule will vary with events, evening, and weekend hours required.
Salary Range: Up to $16.35, based on experience
Benefits Provided: Yes
Required Attachments: Resume, Cover Letter
Job Description
---

Responsible for all museum event coordination: in-house events and event/facility rentals

Typical Functions May Include:

  *   Responding to customer/client calls regarding event/facility rentals
  *   Preparing budgets, contracts, final confirmation reports, and other correspondence for event/facility rentals
  *   Coordinating logistics for event/facility rentals
  *   Assisting with the planning, coordination, and supervision of museum events
  *   Overseeing the museum’s approved caterer’s program, including annual contracts and training
  *   Performs related duties as assigned

Job Requirements
---

Required Education: HS or GED OR an equivalent combination of education/job-related experience, AND:

  *   12-24 months experience in event planning or management, marketing, sales, or customer service-related field

Skills:

  *   Highly organized and able to handle multiple projects and deadlines
  *   Experience in preparation and management of operational budgets
  *   Attention to detail and exceptional time management skills
  *   Able to communicate well and build rapport quickly with customers/clients, students, faculty, and staff
  *   Able to work well with interdepartmental teams and initiatives
  *   Able to supervise staff and communicate directions and expectations effectively
  *   Excellent oral, written, and interpersonal communication skills
  *   Flexibility and ability to adapt to changing situations; must be able to exercise discretion and independent judgment
  *   Excellent customer service skills
  *   Computer skills such as word processing, simple graphic design, email, and spreadsheet data entry
  *   Basic experience with AV equipment
  *   Ability to work extended hours, including nights, holidays, and weekends as needed

Certifications:

  *
n/a

Advertised Physical Requirements:

  *   The job may include frequent exposure to pressure caused by deadlines and busy period. Ability to reach including extending the arm or hand. Ability to speak including expressing oneself or exchanging information with others. Ability to hear including receiving detailed information orally or making fine discriminations in sound. Ability to see including color, depth, perception, or clarity. Required to be mobile, agile, bend, stoop, squat, climb, lift (up to 44 pounds) and carry.

Department Preferences:

  *   Preferred experience with museums, cultural organizations, or other non-profits.

Supervision: Student employees and occasional temps

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Hiring contingent upon a Background Check?- Yes
Special Indications: Hiring contingent upon driver's license check

https://ou.taleo.net/careersection/2/jobdetail.ftl?job=210788&tz=GMT-05%3A00&tzname=America%2FChicago<https://urldefense.proofpoint.com/v2/url?u=https-3A__ou.taleo.net_careersection_2_jobdetail.ftl-3Fjob-3D210788-26tz-3DGMT-2D05-253A00-26tzname-3DAmerica-252FChicago&d=DwMF-g&c=qKdtBuuu6dQK9MsRUVJ2DPXW6oayO8fu4TfEHS8sGNk&r=QRy0DkLdpdokfQSXreeEVMkutSt_fbyv7xcK8pT5WrE&m=z1JpvxbPNoDu4Y3NomYL_NoxE35s6cwqwfzelWWcbsI&s=kymHf62IHTfLUI1L1CseGSdRYpCpHr0YEWM-7EN34hk&e=>

[A picture containing outdoor, skiing, cross, snow  Description automatically generated]<https://samnoblemuseum.ou.edu/permanent-exhibits/current-exhibits/>

Dr. Janet K. Braun

Interim Director

t. 405.325.5198

f. 405.325.7699

Sam Noble Museum

University of Oklahoma

2401 Chautauqua Ave. Norman, OK 73072-7029

[Link10]<http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link10page.html>   [Link11] <http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link11page.html>    [Link12] <http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link12page.html>    [Link13] <http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link13page.html>   [Link14]<http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link14page.html>   [Link15] <http://samnoblemuseum.ou.edu/branding/email-signatures/Pages/Link15page.html>

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