[Nhcoll-l] terminology question

[Bentley, Andrew Charles]

Hi Lennart

Yes, deaccessioning is the term you are looking for – which is the opposite of accessioning – the legal process of accepting material into your collection which is different from cataloging.  The catalog record will remain in the collection for future reference but it will be indicated as having been deaccessioned.  Although collections typically keep most of the material they accession, there are a few scenarios under which items may be deaccessioned:


  1.  Gift to another institution
  2.  Exchange with another institution
  3.  Specimen lost (neglect, shipping issues, etc.)
  4.  Specimen destroyed (destructive sampling, used up in the course of research, etc.)

There is a good explanation of these in Museum Registration Methods 6th edition (Chapter 3I) (https://rowman.com/ISBN/9781538113110/Museum-Registration-Methods-Sixth-Edition) and Things Great and Small (Chapter 7) (https://rowman.com/ISBN/9781442277458/Things-Great-and-Small-Collections-Management-Policies-Second-Edition) which I highly recommend you purchase as references.  I will send you PDF’s of these chapters offline

A good database management system should be able to handle all of these scenarios and show the relationship between the cause and effect.

Hope that helps

Andy
    A  :             A  :             A  :
 }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
    V                V                V
Andy Bentley
Ichthyology Collection Manager
University of Kansas
Biodiversity Institute
Dyche Hall
1345 Jayhawk Boulevard<x-apple-data-detectors://9/>
Lawrence, KS, 66045-7561<x-apple-data-detectors://9/>
USA<x-apple-data-detectors://9/>

Tel: (785) 864-3863<tel:%28785%29%20864-3863>
Fax: (785) 864-5335<tel:%28785%29%20864-5335>
Email: abentley at ku.edu<mailto:abentley at ku.edu>
ORCID: https://orcid.org/0000-0002-3093-1258
http://ichthyology.biodiversity.ku.edu<http://ichthyology.biodiversity.ku.edu/>
    A  :             A  :             A  :
 }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
    V                V                V

From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu> On Behalf Of Lennart Lennuk
Sent: Friday, January 14, 2022 2:49 AM
To: nhcoll-l at mailman.yale.edu
Subject: [Nhcoll-l] terminology question

Hi!

Just a quick terminology question.
What is a word for the act when an specimen in collection is destroyed and it needs to be maked that this specimen no longer exist in that collection?

Best regards!
Lennart Lennuk
Head of collections
Estonian Museum of Natural History
+372 6603404, 56569916

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mailman.yale.edu/pipermail/nhcoll-l/attachments/20220114/8bacf4e3/attachment.html>