[Nhcoll-l] Tracking in-house specimen usage

[Curtis Schmidt]

Sarah,

We simply use the same loan forms, but they get temporarily stored in an  "In-house Loans" folder. I have never had a problem with keeping track of such specimens. For example, we have several specimens that are in a traveling exhibit that we built. All of them are included on the loan form. I have a copy and our Exhibits Director has a copy. I hope that this is helpful.

Curtis


_________________________________


Curtis J. Schmidt

    Zoological Collections Manager

    Sternberg Museum of Natural History


    Instructor

    Department of Biological Sciences

    Fort Hays State University


    3000 Sternberg Drive

    Hays, KS  67601

    785-650-2447 (cell)

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________________________________
From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu> on behalf of Sarah K. Huber <skhuber at vims.edu>
Sent: Friday, January 28, 2022 11:05 AM
To: nhcoll-l at mailman.yale.edu <nhcoll-l at mailman.yale.edu>
Subject: [Nhcoll-l] Tracking in-house specimen usage


I would be curious how different collections track in-house usage of specimens. I have tried many different protocols for doing this in our collection, and none have been completely successful. I would also be curious, given your protocol, how compliant users are. (We do not have our specimens bar-coded, so this is not an option for tracking at this time.)



I do record when specimens get re-shelved, but without knowing when they left the collection, I am unable to determine the amount of time (months, years, decades) that they were used. Therefore, my annual reporting statistics don’t necessarily reflect actual specimen usage.



Thanks,

Sarah



Sarah K. Huber, Ph.D.
Curatorial Associate, VIMS Nunnally Ichthyology Collection
Office 804.684.7104 | Collection 804.684.7285
skhuber at vims.edu<mailto:skhuber at vims.edu> | http://www.vims.edu/research/facilities/fishcollection/index.php<https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.vims.edu%2Fresearch%2Ffacilities%2Ffishcollection%2Findex.php&data=04%7C01%7Cskhuber%40vims.edu%7C1063bb0e1daf4ab0024f08d897b1267f%7C8cbcddd9588d4e3b9c1e2367dbdf1740%7C0%7C0%7C637426134417674979%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=OEa%2F3y6PHz5lBFNRFMSFFSdxbyTq%2BBGC5PculkLg7nc%3D&reserved=0>
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