[Nhcoll-l] Alarms on freezers- particularly ultracolds/ULT

Tue Aug 1 13:46:59 EDT 2023

Hello Janaki,

The UWYMV uses SensoScientific for our monitoring system. They have a number of different options for monitoring both freezers and ambient room temperatures, and they all work off both a web and app based system. I really like the control they give me. I can actually set who gets to see which alarms, different levels of permissions, and who gets which types of notices (emails, text, audio alarms). I can also request different types of reports (monthly, weekly, daily), and how often the probes are taking readings. I did have to work closely with our IT department to get the system into the wifi system here, but that was the best option for our room configuration.

Good luck! It is great to hear what works for each of us, since we all have different challenges.

cheers,
Beth

Elizabeth Wommack, PhD
Curator and Collections Manager of Vertebrates
University of Wyoming Museum of Vertebrates
Berry Biodiversity Conservation Center
University of Wyoming,
Laramie, WY 82071
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From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu> on behalf of Bentley, Andrew Charles <abentley at ku.edu>
Sent: Tuesday, August 1, 2023 11:34 AM
To: Janaki Krishna <jkrishna at nhmu.utah.edu>; nhcoll-l at mailman.yale.edu <nhcoll-l at mailman.yale.edu>
Subject: Re: [Nhcoll-l] Alarms on freezers- particularly ultracolds/ULT

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Hi Janaki

We have our ultracolds and cryo dewars monitored by ADT/TYCO/Johnson Controls (they have been buying each other out so frequently I cannot keep them straight 😊) through a phone based panel.  We have 3 ultracolds and various zones associated with three liquid nitrogen dewars along with room temperature alarms and oxygen monitors all hooked up the same system.  When  one of the zones trips, due to high temperature or some other alarm event, we have a call tree that ADT/TYCO/Johnson Controls calls to alert us.  They will keep calling until someone picks up the call and responds to the alarm.  It is a very effective system but requires some investment in the necessary infrastructure to run it.  You could reach out to ADT/TYCO/Johnson Controls to get a quote for installation.

Hope that helps.  Happy to provide more details if needed.

Andy

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Andy Bentley
Ichthyology Collection Manager
University of Kansas
Biodiversity Institute

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http://ichthyology.biodiversity.ku.edu<http://ichthyology.biodiversity.ku.edu/>

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From: Nhcoll-l <nhcoll-l-bounces at mailman.yale.edu> On Behalf Of Janaki Krishna
Sent: Tuesday, August 1, 2023 12:21 PM
To: nhcoll-l at mailman.yale.edu
Subject: [Nhcoll-l] Alarms on freezers- particularly ultracolds/ULT

Hello everyone,

Recently our university risk management has implemented protocol for the management of temperature controlled units, (probably due to insurance losses). One requirement is to have continuous monitoring systems that reports to a phone number/email if in alarm. While some of our units have audible alarms they don’t all call/email to someone externally. Further, most of our units are not currently (nor optionally) hardwired and monitored by University facilities. So we must come up with a system.

As we have a system for room temp and RH on collections rooms, this is yet another system to monitor. Would be great if all could be together, and sounds if some companies are moving that direction, like Conserv. However they do not have sensors appropriate for ultracolds/ULTs. We turned to InTemp, but find their gateway system less than ideal due to building characteristics  (re: thick walls) , that would require and almost 1:1 ratio  datalogger:gateway. Further one has to access the website, not the app upon receiving an alarm, so not terribly user friendly.

I wonder what others are using for their temp controlled units specifically ultracolds. Additionally, what parameters do you set for alarm and recording period (e.g. every 15 mins).

Thanks in advance.

Janaki Krishna

Registrar

Pronouns she, her, hers
Natural History Museum of Utah (UMNH)

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