[Nhcoll-l] shipment of herbarium specimens to Denmark

Thu Nov 2 12:56:01 EDT 2023

Dirk:

Thanks for the additional details.  I remember when shipping specimens was
far simpler than it is today.

When I saw Gretchen's note about using a value of $1/specimen, it reminded
me of a problem I once had with a shipment to Great Britain.  I also
thought $1/specimen was a reasonable value and did so with any
international shipments until one was returned in 2018 with a note that all
incoming packages with a value over 15 E were assessed duty.   Reducing the
value of the package was required to get that shipment to its destination.
 I suspect that limit still exists????

Sincerely,

Rich Rabeler, MICH

On Wed, Nov 1, 2023 at 5:04 AM Dirk Neumann <d.neumann at leibniz-lib.de>
wrote:

> Just a brief comment the open question in this excellent response:
>
> the 9 digits are required for correct entries of your customs brokers into
> the electronic EU customs system (which requires the full 9 digits for
> valid entries). Some EU Member States rarely require to give the full 11
> digits, i.e. the correct EU reference to the harmonised code + the
> additional specific 3 digits that connect to the respective national code
> /implementation. This may be required if you hand-carry material and have
> to fill in a proper customs declaration upon arrival at the gateway. But as
> said, usually this is not required for normal (postal) shipments.
>
> To avoid import taxes, it is advisable to term the included material
> either as *preserved botanic museum material (herbarium sheets)* - or *preserved
> zoological museum material* (+ description which kind of material),
> respectively.
>
> It is definitely worth following Gretchen recommendation to highlight *the
> return*, but it is better say return of *loaned scientific museum *
> material + statement for which type of research the material was on loan. A
> return (of goods) usually requires reference to the original customs export
> documentation, which in our case is usually not issued (as we don't ship
> commercial goods or product samples).
>
> Hope this further supports.
> With best wishes
> Dirk
>
>
>
> Am 31.10.2023 um 20:53 schrieb Meier, Gretchen:
>
> MU uses eshipglobal.com and the website will walk you through the process
> with links to get the correct codes.  The harmonized Code I use is
> 9705.29.0000, for some reason you have to use the full 9 digits, this is
> the code for natural history collections of various types.  The ECCN code I
> use is EAR99 - which is 'other'.  Even though Herbarium specimens are
> technically 'goods' they have no commercial value.  I always add at least
> $1 per specimen so if they get lost, I can at least recoup the postage.
> You'll need to print 2 copies of the address form and three copies of the
> commercial invoice that go in a clear mailing pouch on the outside.  Keep a
> copy for yourself.  I always use FedEx Priority International, if that
> helps at all.  Lastly, because I'm mostly returning loaned materials, I
> always put 'return to origin' in one of the first steps of the process.
> Gretchen
>
> On Tue, Oct 31, 2023 at 2:00 PM Tim Flynn <tflynn at ntbg.org> wrote:
>
>> Can anyone advise me on what I will need to include/provide when shipping
>> herbarium specimens to Denmark? I know that I will include a customs
>> declaration and have requested the EORI of the receiving museum (C). Is
>> anything else needed? Any help would be greatly appreciated.
>> Tim
>> Tim Flynn | Husband, Father, Curator of the Herbarium | National Tropical
>> Botanical Garden | 3530 Papalina Road | Kalaheo, HI, 96741 | 808-332-7324 x
>> 205 | fax: 808-332-9765
>> tflynn at ntbg.org
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>
> --
> *Gretchen Meier, Curator*
> *Willard Sherman Turrell Herbarium*
> 77 Upham Hall, 100 Bishop Circle Dr.
> Miami University, Oxford, OH 45056
> (513)529 2755 office, (605)254 4561 cell
> she/her/hers/human
>
>
> *“Naturam expellas furca, tamen usque recurret et mala perrumpet furtim
> fastidia victrix."  ~Horace*
> "(Drive Nature out with a pitchfork, she'll come right back,
> Victorious over your ignorant confident scorn.)”
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> _______________________________________________
> NHCOLL-L is brought to you by the Society for the Preservation of
> Natural History Collections (SPNHC), an international society whose
> mission is to improve the preservation, conservation and management of
> natural history collections to ensure their continuing value to
> society. See http://www.spnhc.org for membership information.
> Advertising on NH-COLL-L is inappropriate.
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> --
>
> ******
>
>
>
> *Dirk Neumann*
>
> Collection Manager, Hamburg
>
>
>
> Postal address:
>
> *Museum of Nature Hamburg*
> Leibniz Institute for the Analysis
>
> of Biodiversity Change
>
> Dirk Neumann
>
> Martin-Luther-King-Platz 3
>
> 20146 Hamburg
> +49 40 238 317 – 628
>
> *d.neumann at leibniz-lib.de <d.neumann at leibniz-lib.de>*
>
> www.leibniz-lib.de
>
>
>
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>
>
> --
> Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>
> Stiftung des öffentlichen Rechts;
> Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian
> Grüter (Kaufm. Geschäftsführer)
> Sitz der Stiftung: Adenauerallee 160 in Bonn
> Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
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> _______________________________________________
> NHCOLL-L is brought to you by the Society for the Preservation of
> Natural History Collections (SPNHC), an international society whose
> mission is to improve the preservation, conservation and management of
> natural history collections to ensure their continuing value to
> society. See http://www.spnhc.org for membership information.
> Advertising on NH-COLL-L is inappropriate.
>
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