[Nhcoll-l] shipment of herbarium specimens to Denmark

[Dirk Neumann]

Just a brief comment the open question in this excellent response:

the 9 digits are required for correct entries of your customs brokers into the electronic EU customs system (which requires the full 9 digits for valid entries). Some EU Member States rarely require to give the full 11 digits, i.e. the correct EU reference to the harmonised code + the additional specific 3 digits that connect to the respective national code /implementation. This may be required if you hand-carry material and have to fill in a proper customs declaration upon arrival at the gateway. But as said, usually this is not required for normal (postal) shipments.

To avoid import taxes, it is advisable to term the included material either as preserved botanic museum material (herbarium sheets) - or preserved zoological museum material (+ description which kind of material), respectively.

It is definitely worth following Gretchen recommendation to highlight the return, but it is better say return of loaned scientific museum material + statement for which type of research the material was on loan. A return (of goods) usually requires reference to the original customs export documentation, which in our case is usually not issued (as we don't ship commercial goods or product samples).

Hope this further supports.
With best wishes
Dirk



Am 31.10.2023 um 20:53 schrieb Meier, Gretchen:
MU uses eshipglobal.com<http://eshipglobal.com> and the website will walk you through the process with links to get the correct codes.  The harmonized Code I use is 9705.29.0000, for some reason you have to use the full 9 digits, this is the code for natural history collections of various types.  The ECCN code I use is EAR99 - which is 'other'.  Even though Herbarium specimens are technically 'goods' they have no commercial value.  I always add at least $1 per specimen so if they get lost, I can at least recoup the postage.  You'll need to print 2 copies of the address form and three copies of the commercial invoice that go in a clear mailing pouch on the outside.  Keep a copy for yourself.  I always use FedEx Priority International, if that helps at all.  Lastly, because I'm mostly returning loaned materials, I always put 'return to origin' in one of the first steps of the process.
Gretchen

On Tue, Oct 31, 2023 at 2:00 PM Tim Flynn <tflynn at ntbg.org<mailto:tflynn at ntbg.org>> wrote:
Can anyone advise me on what I will need to include/provide when shipping herbarium specimens to Denmark? I know that I will include a customs declaration and have requested the EORI of the receiving museum (C). Is anything else needed? Any help would be greatly appreciated.
Tim
Tim Flynn | Husband, Father, Curator of the Herbarium | National Tropical Botanical Garden | 3530 Papalina Road | Kalaheo, HI, 96741 | 808-332-7324 x 205 | fax: 808-332-9765
tflynn at ntbg.org<mailto:tflynn at ntbg.org>
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--
Gretchen Meier, Curator
Willard Sherman Turrell Herbarium
77 Upham Hall, 100 Bishop Circle Dr.
Miami University, Oxford, OH 45056
(513)529 2755 office, (605)254 4561 cell
she/her/hers/human

“Naturam expellas furca, tamen usque recurret
et mala perrumpet furtim fastidia victrix."  ~Horace
"(Drive Nature out with a pitchfork, she'll come right back,
Victorious over your ignorant confident scorn.)”



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_______________________________________________
NHCOLL-L is brought to you by the Society for the Preservation of
Natural History Collections (SPNHC), an international society whose
mission is to improve the preservation, conservation and management of
natural history collections to ensure their continuing value to
society. See http://www.spnhc.org for membership information.
Advertising on NH-COLL-L is inappropriate.



--
****

Dirk Neumann
Collection Manager, Hamburg

Postal address:
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Leibniz Institute for the Analysis
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--
Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
Postanschrift: Adenauerallee 127, 53113 Bonn, Germany

Stiftung des öffentlichen Rechts;
Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian Grüter (Kaufm. Geschäftsführer)
Sitz der Stiftung: Adenauerallee 160 in Bonn
Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
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