[Nhcoll-l] [EXTERN] Re: UNIVERSITY OF CALIFORNIA MUSEUM // 896262698RM0001 Business Number // FedEx Express # 888-672-9412 // ONBOARDING CARM CLIENT PORTAL
Alison H. Harrington
alisonhh at umich.edu
Wed Oct 8 13:13:31 EDT 2025
Sorry for the double email-- this had me worried about this shipment, and I
found this text on a customs notice document, linked below, which leads me
to believe that the use of a third party broker (instead of the
shipper/receiver registering on the CARM Client Portal) is still acceptable
for non-commercial goods:
"Use of Broker BN15 – Non Commercial (Casual) Goods
13. Current policy permitting the use of broker BN15 and RPP to obtain
release and to account for non-commercial goods cleared through the
commercial stream will be maintained. This policy will be maintained beyond
the transition period after December 31, 2025."
<goog_2144775179>
https://www.cbsa-asfc.gc.ca/publications/cn-ad/cn24-27-eng.html
On Wed, Oct 8, 2025 at 12:57 PM Alison H. Harrington <alisonhh at umich.edu>
wrote:
> Hi Carol et al- I shipped a loan of herbarium specimens via FedEx (using
> the University of Michigan institutional account) to Canada at the end of
> September, and did not receive a similar message.
>
> I did not include the recipient's CARM nor did we register ourselves in
> CARM, though the waybill shows the University of Michigan tax ID/EIN number
> as the shipper tax ID.
>
> However, the shipment has gotten delayed in Canadian customs, and we are
> still waiting for it to be delivered. FedEx reached out to the recipient to
> get information about their customs broker in order to send the shipment
> documentation over to this broker, which to my understanding is not
> unusual. There was no mention of CARM in any correspondence. The shipment
> tracking states the following: "Clearance delay - Import. Detailed broker
> information is required." The recipients did share their broker information
> last week and just reached out to the broker to inquire about the status of
> the shipment.
>
> I can't say at this point if CARM is related or unrelated to the delay,
> but there was no mention of CARM in the email from the FedEx rep who
> reached out to the recipient, and there was no email to me as the sender
> requesting I register in CARM.
>
> best,
> Alison
>
> --
> *Alison H. Harrington, PhD*
> *Research Collections Manager | Fungi, Lichens, Bryophytes*
> University of Michigan Herbarium (MICH) | Research Museums Center
> 3600 Varsity Drive #1042 | Ann Arbor, MI 48108-2228
> Collection of Zoosporic Eufungi at UM (CZEUM) | czeum.herb.lsa.umich.edu
> alisonhh at umich.edu | 734.936.8028
>
>
> On Wed, Oct 8, 2025 at 12:41 PM Dirk Neumann <d.neumann at leibniz-lib.de>
> wrote:
>
>> Hi Andy,
>>
>> the case is similar to EORI-number required for shipments to Europe: they
>> need the ID of the receiving collection in Canada:
>> https://www.cbsa-asfc.gc.ca/services/carm-gcra/start-passer-eng.html
>>
>> The customs tariff code alone does not help, automated customs brokerage
>> systems need the ID of the recipient (here: CARM number) to allow automated
>> electronic handling of the case.
>>
>> With best wishes
>> Dirk
>>
>> Am 08.10.2025 um 18:36 schrieb Bentley, Andrew Charles:
>>
>> Our goods are not commercial - we should not have to register with them.
>> How is it that the tariff code that we use does not exempt us from
>> commercial goods designation?
>>
>> Andy
>>
>> A : A : A :
>> }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
>> V V V
>> Andy Bentley
>> Ichthyology Collection Manager
>> University of Kansas
>> Biodiversity Institute
>>
>> Dyche Hall
>> 1345 Jayhawk Boulevard
>> Lawrence, KS, 66045-7561
>> USA
>>
>> Tel: (785) 864-3863
>> Fax: (785) 864-5335
>> Email: abentley at ku.edu
>>
>> ORCID: https://orcid.org/0000-0002-3093-1258
>>
>> http://ichthyology.biodiversity.ku.edu
>>
>> A : A : A :
>> }<(((_°>.,.,.,.}<(((_°>.,.,.,.}<)))_°>
>> V V V
>>
>>
>> ------------------------------
>> *From:* Carol Spencer <atrox at berkeley.edu> <atrox at berkeley.edu>
>> *Sent:* Tuesday, October 7, 2025 4:58 PM
>> *To:* Bentley, Andrew Charles <abentley at ku.edu> <abentley at ku.edu>; Dirk
>> Neumann <d.neumann at leibniz-lib.de> <d.neumann at leibniz-lib.de>;
>> nhcoll-l at mailman.yale.edu <nhcoll-l at mailman.yale.edu>
>> <nhcoll-l at mailman.yale.edu>
>> *Subject:* Fwd: UNIVERSITY OF CALIFORNIA MUSEUM // 896262698RM0001
>> Business Number // FedEx Express # 888-672-9412 // ONBOARDING CARM CLIENT
>> PORTAL
>>
>> Dear NHColl
>>
>> Has anyone else that sends shipments to Canada via FedEx gotten these
>> emails to register for CARM (Canadian Assessment and Revenue Management )
>> ?
>> They are insisting that I do this, but obviously we are not a business. I
>> don't want to send specimens and have them get held up but I also don't
>> want to register us as a business. I use UC Berkeley's FedEx account, not
>> my own.
>>
>> Any advice or if anyone else has been asked to do this, please let me
>> know.
>> Thanks,
>> Carol Spencer - Museum of Vertebrate Zoology, UC Berkeley
>>
>> ---------- Forwarded message ---------
>> From: *Victor Arreola (OSV)* <victor.arreola.osv at fedex.com>
>> Date: Thu, Sep 25, 2025 at 12:52 PM
>> Subject: UNIVERSITY OF CALIFORNIA MUSEUM // 896262698RM0001 Business
>> Number/ONBOARDING CARM CLIENT PORTAL
>> To: ATROX at BERKELEY.EDU <ATROX at berkeley.edu>
>> Cc: Wendy Capuzano (OSV) <wendy.capuzano.osv at fedex.com>
>>
>>
>> Hello,
>>
>> We [FedEx Express] simply trying to reach out to make sure your aware of
>> the *mandatory enrollment* for the CARM client portal for all *Importing
>> or exporting Businesses* that ship to or from Canada,
>>
>> I can provide Support and advise on how to proceed, with the *enrollment*,
>> please advise.
>>
>>
>>
>> I hope this email finds you well.
>>
>>
>>
>> The Canada Border Services Agency (CBSA) has now fully implemented
>> the Assessment and Revenue Management (CARM) system. To continue importing
>> commercial goods into Canada without disruption, your company must complete
>> the mandatory registration process.
>>
>>
>>
>> Here are the steps to get started:
>>
>>
>>
>> Register for a Canadian Business Number (BN9)
>>
>> If your business does not yet have a BN, you must register for one
>> through the Canada Revenue Agency (CRA).
>>
>> Please visit the following link: How to register for a business number or
>> Canada Revenue Agency program accounts - Canada.ca
>>
>> Be sure to click on "Register using non-resident registration web form"
>> if you live outside of Canada.
>>
>>
>>
>> Register on the CARM Client Portal (CCP)
>>
>> Once you have received your BN, you’ll need to register your business on
>> the CARM Client Portal.
>>
>> Link for CARM:
>> https://ccp-pcc.cbsa-asfc.cloud-nuage.canada.ca/en/auth/login Please
>> select Option 2 GC Key
>>
>>
>>
>> Enroll in an Importer Program Number (RM Number)
>>
>> This number is required to import goods into Canada.
>>
>>
>>
>> Post Financial Security for RPP Enrollment
>>
>> As of May 20, 2025, importers must post their own financial security
>> (e.g., a surety bond or cash deposit) to participate in the Release Prior
>> to Payment (RPP) program.
>>
>>
>> Please note this is no longer covered by your customs broker’s security.
>>
>>
>>
>> If you have any questions, please feel free to reach out @ 888-672-9412
>>
>>
>>
>> Kind regards,
>> Victor Arreola
>>
>>
>>
>>
>>
>> Victor Arreola |CARM Support Representative|FedEx|888-672-9412|
>> www.fedex.ca
>>
>>
>>
>> If you have any questions or require additional assistance, please
>> contact the FedEx Express Clearance Helpdesk by emailing
>> clearancehelpline at fedex.com or calling 1.800.561.0268.
>>
>>
>>
>> Disclaimer:
>>
>> The assumptions/views expressed herein are strictly advisory based on the
>> information on hand and are not to be considered binding or conclusive.
>> They may be subject to change/review by CBSA. The views expressed herein
>> are opinions only based on the information provided and are not to be
>> considered binding or conclusive. Furthermore, The classifications and duty
>> rates herein are strictly advisory based on the information provided and
>> are not to be considered binding or conclusive They may be subject to
>> change/review by the CBP or CBSA.
>>
>>
>>
>> Only Customs authorities can issue binding rulings.
>>
>> ***IMPORTANT NOTICE TO OUR CUSTOMERS***
>>
>> Effective May 20th, 2025 – All commercial importers will be required to
>> post financial security for Release Prior to Payment privileges. Failure to
>> post financial security will result with the inability for shipment
>> releases after this date.
>>
>>
>>
>> For more information as it relates to CBSA’s bond requires please click
>> on the attached link:
>> https://www.cbsa-asfc.gc.ca/publications/dm-md/d17/d17-5-2-eng.html
>>
>>
>> ***AVIS IMPORTANT À NOS CLIENTS***
>>
>> À compter du 20 mai 2025 – Tous les importateurs commerciaux seront tenus
>> de verser une garantie financière (un cautionnement) pour les privilèges de
>> libération avant paiement. Le défaut de verser une garantie financière
>> entraînera l’impossibilité de procéder à la mainlevée des envois après
>> cette date.
>>
>>
>>
>> Pour obtenir plus de renseignements sur les obligations exigées par
>> l’ASFC, veuillez cliquer sur le lien ci-joint :
>> https://www.cbsa-asfc.gc.ca/publications/dm-md/d17/d17-5-2-fra.html
>>
>>
>>
>>
>> --
>> For Loan or Specimen Verification/Photo Requests, please fill out this
>> form
>> <https://docs.google.com/forms/d/e/1FAIpQLScFupMlFEVmZqkL0ZYzQdUof-QdxDlupDTnWewVykFQWsk05g/viewform?usp=sf_link>
>>
>> Carol L. Spencer, Ph.D.
>> Staff Curator of Herpetology
>> Museum of Vertebrate Zoology
>> 3101 Valley Life Sciences Building
>> University of California, Berkeley, CA, USA 94720-3160
>> atrox at berkeley.edu
>> 510-643-5778
>>
>> For sending packages via courier (FedEx, UPS, etc), use this:
>> Carol Spencer
>> 163 Weill Hall
>> University of California
>> Berkeley, CA 94720
>>
>>
>>
>>
>> --
>>
>> ******
>>
>>
>>
>> *Dirk Neumann*
>>
>> Collection Manager, Hamburg
>>
>>
>>
>> Postal address:
>>
>> *Museum of Nature Hamburg*
>> Leibniz Institute for the Analysis
>>
>> of Biodiversity Change
>>
>> Dirk Neumann
>>
>> Martin-Luther-King-Platz 3
>>
>> 20146 Hamburg
>> +49 40 238 317 – 628
>>
>> *d.neumann at leibniz-lib.de <d.neumann at leibniz-lib.de>*
>>
>> www.leibniz-lib.de
>>
>>
>>
>> --
>> Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
>> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>>
>> Stiftung des öffentlichen Rechts;
>> Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian
>> Grüter (Kaufm. Geschäftsführer)
>> Sitz der Stiftung: Adenauerallee 160 in Bonn
>> Vorsitzender des Stiftungsrates: Dr. Michael Wappelhorst
>>
>>
>> --
>> Stiftung Leibniz-Institut zur Analyse des Biodiversitätswandels
>> Postanschrift: Adenauerallee 127, 53113 Bonn, Germany
>>
>> Stiftung des öffentlichen Rechts;
>> Generaldirektion: Prof. Dr. Bernhard Misof (Generaldirektor), Adrian
>> Grüter (Kaufm. Geschäftsführer)
>> Sitz der Stiftung: Adenauerallee 160 in Bonn
>> Vorsitzender des Stiftungsrates: Dr. Michael H. Wappelhorst
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